04-04-2017 - RegularCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY APRIL 04, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmemher James Toma
Councilman Tony Wu
Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at www.westcovina.orz. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEETING OF 41 if /1.7 WAS POSTED IN
ACCORDAIVE NTNTHE 01/87 BROWN ACT AMENDMENT
Tuesday April 04, 2017
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCA/IC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
Agenda material is available at www.westcovina.org
Tuesday April 04, 2017
AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY APRIL 04, 2017, 7:00 PM
REGULAR MEETING
INVOCATION
Led by Pastor Samuel Martinez from Christian Faith Center
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Mike Spence
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Proclamation proclaiming Play Ball Summer
Proclamation proclaiming April 2 - 8, 2017 as Safety Seat Check-up Week
Recognition of Aegis Treatment Center
Recognition recognizing Xuan Zhang Meditation Monastery and Ven. Hai Xin for their
Donation to the Shop Local After School Program
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
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Agenda material is available at www.westeovitta.org
Tuesday April 04, 2017
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
1) March 15, 2017 Traffic Committee Meeting Minutes
a) 301 South Glendora Avenue Angle Parking Concerns
After deliberating this matter, the Committee decided that additional staff evaluation of
the parking would be needed as the design of the Ramblas project moves forward in order
to best identify how this parking concern should be addressed and that action on this item
should be held until that time.
b) Request for additional Crosswalk Controls at Puente Street and Nora Avenue
The Committee concurred with the findings of the study and is recommending that
rectangular rapid flashing beacons (RRFB) be installed and that the existing crossing signs
be upgraded to new fluorescent yellow-green signs.
c) Request for additional Crosswalk Controls at Orange Avenue and Eldred Avenue
Based on the above, the Committee does not recommend the installation of additional
controls at the crossing, other than additional red curb at the north side of the crosswalk.
d) Request for additional Crosswalk Controls at Orange Avenue and Glenmere Street
Based on the above, the Committee does not recommend installation of additional
crosswalk controls at the crossing, but does concur with the replacement of the older
school crossing sign for the northbound direction with a new florescent yellow-green sign.
e) Request for Streetlight on Workman Avenue at Orange Avenue
The Committee concurred with the findings and is recommending installation of an
additional streetlight on Workman Avenue at the northeast corner with Orange Avenue.
f) Request for Red Curb at 1631 East Merced Avenue
Since the Committee had several questions regarding code requirements potentially
affecting the installation of the red curb and conditionally approved the installation,
contingent upon further research on the appropriateness of its installation based on code
requirements.
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Agenda material is available at www.westcovina.org
Tuesday April 04, 2017
INVESTMENT REPORT (receive & file)
2) City Investment Report for the Month Ended February 28, 2017
It is recommended that the City Council receive and file the Investment Report for the
month ended February 28, 2017,
3) Successor Agency Investment Report for the Month Ended February 28, 2017
It is recommended that the Chair and Board Members of the Successor Agency to the
former West Covina Redevelopment Agency, receive and file the Investment Report for
the month ended February 28, 2017.
FINANCE DEPARTMENT
4) U.S. Bank Cal-Card Program
It is recommended that the City Council authorize the City Manager to execute an
agreement utilizing the State of California Participating Addendum No. 7-14-99-22
"Local Agency Subscription Agreement" with U.S. Bank to participate in their Purchase
Card Program known as CAL-Card.
5) Franchise Fee Audit and Consulting Services
It is recommended that the City Council authorize the City Manager to execute a three-
year agreement with two one-year renewal options with MuniServices, LLC, subject to
City Attorney approval, to provide franchise fee audit and consulting services in an
amount not to exceed $375,000,
6) Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council:
1) Establish Project# 17045 for the purchase of two (2) Portable Changeable Message
Signs; and
2) Adopt the following resolution:
RESOLUTION NO. 2017-13 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,
2017
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Agenda material is available at www.westcovina.org
Tuesday April 04, 2017
HUMAN RESOURCES
7) Amendment to the Memorandum of Understanding with the West Covina
Firefighters' Association and the Appropriation of Funds
It is recommended that the City Council adopt the following resolutions:
RESOLUTION NO. 2017-8 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF WEST COVINA AND THE WEST
COVINA FIREFIGHTERS' ASSOCIATION FOR THE PERIOD OF JULY 1, 2014
THROUGH DECEMBER 31, 2016
RESOLUTION NO. 2017-15 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,
2017
8) Approval of Revised Police Chief Job Classification
It is recommended that the City Council approve a revised Job Classification for the
position of Police Chief.
PUBLIC WORKS
9) Award of Bid for Traffic Signal Improvements at the Intersection of Francisquito
Avenue and Sunset Avenue (Federal Project No. HSIPL-5259 (027)/City Project No.
TP-15501)
It is recommended that the City Council take the following actions:
1) Accept the bid from PTM General Engineering Services, Inc., of Riverside, California
in the amount of $124,412 as submitted at the bid opening on February 15, 2017 and
authorize the City Manager to execute a contract with PTM General Engineering Services,
Inc. for the work to be done; and
2) Accept the Federal Highway Safety Improvement Program Local Grant in the amount
of $165,200; and
3) Adopt the following resolution:
RESOLUTION NO. 2017-16 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,
2017
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Agenda material is available at www.westcovina.org
Tuesday April 04, 2017
10) Award Contract for Installation of Drought Tolerant Landscaping in Medians on
Sunset Avenue (Project No. SP-17039)
It is recommended that the City Council take the following actions:
1) Accept the bid from Yakar of Covina, California in the amount of $113,359 as
submitted at the bid opening on March 28, 2017, and authorize the City Manager to
execute an agreement with Yakar for the work to be done; and
2) Establish Project# SP-17039 for Drought Tolerant Landscaping in Medians on Sunset
Ave; and
3) Accept the Upper San Gabriel Valley Municipal Water District (Upper District) Water
Smart City Grant in the amount of $50,000 and Suburban Water Systems Grant in the
amount of $20,000; and
4) Adopt the following resolution:
RESOLUTION NO. 2017-18 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,
2017
11) Award of Contract for Construction of Americans with Disability Act (ADA)
Restroom Improvements at City Hall (Project No. BP-17001)
It is recommended that the City Council take the following actions:
1) Accept the bid from RI Contractor Corporation of Garden Grove, California in the
amount of $100,000 as submitted at the bid opening on March 28, 2017, and authorize the
City Manager to execute a contract with RI Contractor Corporation, subject to City
Attorney approval, for the work to be done; and
2) Adopt the following resolution:
RESOLUTION NO. 2017-17 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30,
2017
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw
END OF CONSENT CALENDAR
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Agenda material is available at www.westeovina.org
Tuesday April 04, 2017
MAYOR/COUNCILMEMBERS REPORTS
MAYOR PRO TEM MIKE SPENCE
12) Request from Mayor Pro Tern Spence for City Council to Take a Formal Position
Opposing SH 35 (Weiner) - Planning and Zoning: Affordable Housing: Streamlined
Approval Process
It is recommended that the City Council take a formal position opposing SB 35 (Weiner),
as well as, direct staff to send a letter to the author and our local legislators.
Motion by second by
to
13) Request from Mayor Pro Tern Spence for City Council to Discuss Joining the
Coalition for Affordable, Reliable, and Equitable Housing (CARE) and take a
Formal Position Opposing AB 199 (Chu) - Public Works: Private Residential
Projects
It is recommended that the City Council discuss whether or not to join the Coalition for
Affordable, Reliable, and Equitable Housing (CARE) and take a formal position opposing
AB 199 (Chu), as well as, direct staff to send a letter to the author and our local
legislators, if a formal position is taken.
Motion by second by
to
COUNCILMEMBER JAMES TOMA
14) Contract Term Length Policy and Contract Listing Revision
It is recommended that the City Council accept the contract term length policy as outlined
in staff report.
Motion by second by
to
15) Drought Tolerant Landscaping Policies and Procedures
It is recommended that the City Council receive and file the report.
Motion by second by
to
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Agenda material is available at www.westcovina.org
Tuesday April 04, 2017
AB1234 Conference and Meeting Report (verbal, [any)
(In accordance with AB 1234, Councihnembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Closed Session 04/18/2017 6:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (I) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
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Agenda material is available at www.westeovina.org
Tuesday April 04, 2017
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY APRIL 04, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGERS CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmember James Toma
Councilman Tony Wu
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City I-Tall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). if
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
AGENDA
ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
1 CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEETING OF /%-( r-pAs POSTED IN ACCORD CE WITH THE 01/B7 BROWN ACT AMENDMENT --- 3
Tuesday April 04, 2017
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 811 South Sunset Avenue (APN: 846-801-6904)
Agency Negotiator: Freeland, Hall Barlow
Negotiating Parties: None
Under Negotiation: Terms and Conditions of Agreement
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1):
Sanchez v. West Covina, Los Angeles Superior Court Case No. BC634674
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, 1.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
- General Employees
- Mid-Management Employees
- W.C. Police Management Association
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Agenda material is available at www.westeovina.org