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03-21-2017 - RegularCITY OF WEST COVINA CITY COUNCIL TUESDAY MARCH 21, 2017, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Corey Warshaw Mayor Pro Tern Mike Spence Councilman Lloyd Johnson Councilmember James Toma Councilman Tony Wu Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if acconunodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.wesicovina.org . Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEERNG OF -/2_ t 7 WAS POSTED IN ACCORDANCE WTH THE 01/87 BROWN ACT AMENDMENT DAIM: 3 520 OFFICE OF CLERK Tuesday March 21, 2017 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per FITCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at www.westeovina.org Tuesday March 21, 2017 AGENDA CITY OF WEST COVINA CITY COUNCIL • TUESDAY MARCH 21, 2017, 7:00 PM REGULAR MEETING INVOCATION Led by Associate Pastor Stephen Ichiriu from Faith Community Church PLEDGE OF ALLEGIANCE Led by Councilman Lloyd Johnson ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Recognition of Penske Mercedes-Benz for donation to the Shop Local After School Program ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. 3 Agenda material is available at www.westcovina.org Tuesday March 21, 2017 APPROVAL OF MEETING MINUTES (receive & file) 1) December 6, 2016 Closed Session Meeting Minutes December 6, 2016 Regular City Council Meeting Minutes December 6, 2016 Regular Successor Agency Meeting Minutes December 13, 2016 Special Closed Session Meeting Minutes CLAIMS AGAINST THE CITY 2) Government Tort Claim Denial It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: Olga Bravo vs. The City of West Covina Jovo Castelan vs. The City of West Covina Perla CasteIan vs. The City of West Covina Daniel CasteIan vs. The City of West Covina Carlos Cordova vs. The City of West Covina Kasey Rios vs. The City of West Covina ORDINANCES FOR ADOPTION 3) Ordinance Amending West Covina Municipal Code Regarding Restriction of Campaign Contributions by City Contractors, Subcontractors, and Vendors doing Business with the City, and Entitlement Applicants It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2312 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2, ARTICLE VIII OF THE WEST COVINA MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTIONS BY CONTRACTORS, SUBCONTRACTORS, VENDORS AND APPLICANTS FOR ENTITLEMENT COMMUNITY SERVICES DEPARTMENT 4) Award of Bid for Design & Print of Discover City Newsletter & Community Recreation Guide It is recommended that the City Council authorize the City Manager to execute a one (1) year agreement with three (3) one-year renewal options with The Sauce Creative Services to provide design and print services for the Discover City Newsletter & Community Recreation Guide in the amount of $51,055.12 per year, not to exceed $204,220.48 for the four years. 4 Agenda material is available at www.we'stcovina.org Tuesday March 21, 2017 HUMAN RESOURCES 5) Approval of Information Technology Analyst I/II Job Classification It is recommended that the City Council take the following actions: 1) Approve a new Job Classification for Information Technology Analyst MI; and 2) Replace the Computer Systems Administrator position with the Information Technology Analyst I/II position in Finance. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw END OF CONSENT CALENDAR HEARINGS PUBLIC BEARINGS 6) Appeal of Precise Plan No. 15-05, Conditional Use Permit No. 16-08 and Variance No. 16-52 to Remodel a 5,430-Square Foot Building and add a Drive-Through at South Hills Plaza a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council hear the appeal from the denial of Precise Plan No. 16-05, Conditional Use Permit No. 16-08, and Variance No. 16-52, and adopt the appropriate resolutions. Motion by second by to MAYOR/COUNCILMEMBERS REPORTS None. 5 Agenda material is available at www.westeavina.org Tuesday March 21, 2017 AB1234 Conference and Meeting Report (verbal, ?ir any) (In accordance with AB 1234, Councibnembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 04/04/2017 6:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum--Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars 6 Agenda material is available at www.tvestcovina.org Tuesday March 21, 2017 ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 7 Agenda material is available at www.westeovina.org ,ERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR 1E MEETNG 0F3 /2.1 I 7WAS POSTED IN .CCORDANpE WITH THE 01/87 BROWN ACT AMENDMENT nnicJ.7, ITY CLERK CITY OF WEST COVINA CITY COUNCIL TUESDAY MARCH 21, 2017, 6:30 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Corey Warshaw Mayor Pro Tern Mike Spence Councilman Lloyd Johnson Councilmember James Toma Councilman Tony Wu Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting. AGENDA ROLL CALL PUBLIC COMMENTS ON ITEMS ON THE AGENDA Tuesday March 21, 2017 CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.91d)(3) Number of Cases: One (1) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code g 54957.6 City Negotiators: Freeland, Bokosky, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - W.C. Police Officers' Association - W.C. Police Management Association - W.C. Firefighters' Management Assoc. - W.C. Firefighters' Association, I.A.F.F., Local 3226. Unrepresented Employee Group - Department Heads ADJOURNMENT 2 Agenda material is available at www.westcovina.org