03-07-2017 - RegularCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY
TUESDAY MARCH 07, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmemher James Toma
Councilman Tony Wu
Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at www.westcovina.ore. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
OFFICE-OF TM CITY CLERK
1 CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
11-IE MEETING 0F3 n I PWAS POSTED IN
ACCORD4IC4 WITH11-IE 01187 BROWN ACT AMENDMENT
EIAM.D:)31)-1 1777)
Tuesday March 07, 2017
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
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Agenda material is available at www.westcovina.org
Tuesday March 07, 2017
AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY
TUESDAY MARCH 07, 2017, 7:00 PM
REGULAR MEETING
INVOCATION
Led by Community Relations Pastor at Faith Community Church & West Covina Police
Chaplain Kelly Dupee
PLEDGE OF ALLEGIANCE
Led by Mayor Corey Warshaw
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
After School Program - EDT Media Presentation
Presentation by Caltrans on the Status of the 1-10 High Occupancy Vehicle (HOV) Project
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
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Agenda material is available at www.westcovina.org
Tuesday March 07, 2017
APPROVAL OF MEETING MINUTES (receive & file)
1) • October 17, 2016 Special City Council/Planning Commission Meeting
Minutes - Glendora Avenue Redesign Project Workshop
• October 18, 2016 Regular City Council Closed Session Meeting Minutes
• October 18, 2016 Regular City Council/West Covina Community Services
Foundation Meeting Minutes
• November 1, 2016 Regular City Council/Successor Agency Closed Session
Meeting Minutes
• November 1, 2016 Regular City Council Meeting Minutes
• November 1, 2016 Regular Successor Agency Meeting Minutes
• November 15, 2016 Regular City Council Closed Session Meeting Minutes
• November 15, 2016 Regular City Council Meeting Minutes
• February 13, 2017 Special City Council/Planning Commission Meeting
Minutes - Special Downtown Plan Training Session
CLAIMS AGAINST THE CITY
2) Government Tort Claim Denial
It is recommended that the City Council deny the following Government Tort Claim and
the claimant be notified:
Jordan Arutian vs. The City of West Covina
ORDINANCES FOR ADOPTION
3) Ordinance Amending West Covina Municipal Code Regarding Restriction of
Campaign Contributions by City Contractors, Subcontractors, and Vendors doing
Business with the City, and Entitlement Applicants
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2312 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2, ARTICLE VIII OF
THE WEST COVINA MUNICIPAL CODE RELATING TO CAMPAIGN
CONTRIBUTIONS BY CONTRACTORS, SUBCONTRACTORS, VENDORS AND
APPLICANTS FOR ENTITLEMENT
4) Code Amendment No. 14-04
Instructional Tasting of Alcoholic Beverages
General Exemption
It is recommended that the City Council adopt the following ordinance:
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Agenda material is available at www.westeovina.org
Tuesday March 07, 2017
ORDINANCE NO. 2313 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 14-04,
RELATED TO THE INSTRUCTIONAL TASTING OF ALCOHOLIC BEVERAGES
AT OFF-SALE RETAIL LICENSED BUSINESSES
5) Ordinance Amending West Covina Municipal Code Regarding Prohibiting Smoking
in Public Parks and Places Except those Areas Designated as Smoking Areas
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2314 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTOINS 16-17 AND 16-18 OF
THE WEST COVINA MUNICIPAL CODE TO PROHIBIT SMOKING IN PUBLIC
PARKS AND PUBLIC PLACES
INVESTMENT REPORT (receive & file)
6) City Investment Report for the Month Ended January 31, 2017
It is recommended that the City Council receive and file the Investment Report for the
month ended January 31, 2017.
7) Successor Agency Investment Report for the Month Ended January 31, 2017
It is recommended that the Chair and Board Members of the Successor Agency to the
former West Covina Redevelopment Agency, receive and file the Investment Report for
the month ended January 31, 2017.
CITY MANAGER'S OFFICE
8) First Amendment to the Retainer Agreement for City Attorney Services
It is recommended that the City Council authorize the City Manager to execute the First
Amendment to the Retainer Agreement for City Attorney Services between the City of
West Covina and the law firm of Jones & Mayer extending the term of the agreement to
August 19, 2019.
FINANCE DEPARTMENT
9) Minutes for Special Audit Committee Meeting
It is recommended that the City Council receive and file the Minutes for the Special Audit
Committee meeting held on June 14, 2016.
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Agenda material is available at www.westcovina.org
Tuesday March 07, 2017
10) Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council approve the proposed Fiscal Year 2016-17
Budget Amendments:
1) Appropriate revenues in the amount of $49,507.06 to the General Fund miscellaneous
reimbursements (Aect4 110.32.4647) and expenditures in the amount of $49,507.06 to
Fire Overtime (Acct # 110.32.3210.5113) for reimbursements received from the State of
California Department of Forestry and Fire Protection for the Fire Department's assistance
in the "Goose," "Chimney" and "Willard" fires; and
2) Authorize the necessary appropriations to close the Integrated Waste Management
Fund (Fund 120) into the General Fund.
11) Information Technology Grant
It is recommended that the City Council:
1) Authorize the City Manager to enter into an agreement with the cathode ray tubes
(CRT) Settlement Fund for an information technology grant; and
2) Establish Project 417040 and appropriate revenue in the amount of $36,060 to the State
Grant (Acct# 17040.162.200) and expenditures in the amount of $36,060 for Senior
Center Lab upgrades and City Hall WiFi (Aect# 17040.162.7900).
FIRE DEPARTMENT
12) Ratify the Agreement and Increase the Compensation Amount with MAK Fire
Protection Engineering and Consulting and PE Consulting Group for Fire Plan
Review Services
It is recommended that the City Council take the following actions:
1) Ratify the three-year agreement with MAK Fire Protection Engineering and Consulting
dated July I, 2015; and
2) Ratify the three-year agreement with PE Consulting Group dated July 1, 2015; and
3) Authorize the City Manager to execute an amendment to the three-year agreement with
MAK Fire Protection Engineering & Consulting to provide fire plan review services and
increase the not to exceed amount from $30,000 to $50,000 per year; and
4) Authorize the City Manager to execute an amendment to the three-year agreement with
PE Consulting Group to provide fire plan review services and increase the not exceed
amount from.$30,000 to $50,000 per year; and
5) Authorize the City Manager to appropriate revenue in the amount of $40,000 to Fire
Plan Check/Inspection Fees (Acct# 110.32.4200.4630) and expenditures in the amount of
$40,000 to Professional Services (Acct4 110.32.3230.6110) for fire plan review services.
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Agenda material is available at www.westcovina.org
Tuesday March 07, 2017
PUBLIC WORKS
13) Award of Contract for Purchase and Installation of Catch Basin Inserts at Various
Locations (Project No. 17008)
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a contract with Bio-Clean, A Forterra Company,
in the amount of $35,179 for the purchase and installation of catch basin inserts at various
locations in the City; and
2) Approve the Bio Clean catch basin inserts as the standard storm water capture devices
for City owned drainage facilities until June 30, 2022.
14) Approval of Professional Services Agreement with Chen Ryan Associates, Inc. for
. Preparation of a Comprehensive Bicycle Master Plan with a Pedestrian Element
(Project No. G-17004)
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a professional services agreement with Chen
Ryan Associates, Inc. in the amount of $84,318 for the preparation of a Comprehensive
Bicycle Master Plan with a Pedestrian Element; and
2) Appropriate an additional $25,000 from the Transportation Development Act (TDA)
fund balance to Bike and Pedestrian Friendly Master Plan project (Acct# 17004.128.7900)
to cover the shortfall in funding.
15) Award of Bid for Cameron Avenue Sewer Main Rehabilitation Project (Project No.
U-16030)
It is recommended that the City Council take the following actions:
1) Accept the bid from Vasilj, Inc., of Irwindale, California in the amount of $635,500 as
submitted at the bid opening on February 22, 2017 and authorize the City Manager to
execute an agreement with Vasilj, Inc. for the work to be done; and
2) Appropriate expenditures in the amount of $275,000 in the Citywide Sewer Service
Charge fund to Project No. U-16030 (Acct# 16030.189.7400).
16) Award of Bid for Door Access Control System at City Facilities (Project No. BP-
17006)
It is recommended that the City Council take the following actions:
I) Accept the bid from VAS Security Systems, Inc., of Simi Valley, California in the
amount of $368,616.49 as submitted at the bid opening on February 22, 2017 and
authorize the City Manager to execute an agreement with VAS Security Systems, Inc. for
the work to be done; and
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Agenda material is available at www.rvestcovina.org
Tuesday March 07, 2017
2) Appropriate expenditures in the amount of $147,235 from Federal Asset Forfeiture
fund balance to the Door Access Control project (Acct# 17006.117.7500).
17) Reduction of Faithful Performance and Labor and Material Bonds for Taylor
Morrison of California, LLC (Administrative Use Permits 14-15 through 14-38 and
15-03 through 15-07)
It is recommended that the City Council reduce the amount of the Faithful Performance
Bond from $636,530 to $61,488 and Labor and Material Bond from $221,250 to $61,488
for the Taylor Morrison of California, LLC project (Administrative Use Permit 14-55
through 14-38 and 15-03 through 15-07).
18) Award of Bid for Palm View Park Soccer Field Improvements (Project No. PP-
16008)
It is recommended that the City Council accept the bid from IVL Contractors, Inc. of
Rialto, California in the amount of $193,300 as submitted at the bid opening on March 1,
2017, and authorize the City Manager to execute a contract with IVL Contractors, Inc. for
the work to be done.
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
19) Authorization to Draft the FY 2017-2018 Community Development Block Grant
(CDBG) Action Plan
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council direct staff to develop a
draft FY 2017-2018 CDBG Action Plan, based on the needs and priorities identified in the
2015-2020 Consolidated Plan, as amended.
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Agenda material is available at www.westeovina.org
Tuesday March 07, 2017
Motion by
to
second by
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
20) Comprehensive Annual Financial Report (CAFR) and Other Related Reports for the
Year Ended June 30, 2016
It is recommended that the City Council take the following actions:
1) Receive and file following letters and financial reports for the year ended June 30,
2016:
Comprehensive Annual Financial Report (CAFR);
Government Auditing Standards Letter;
Audit Communication Letter;
Best Practices Letter;
West Covina Housing Authority Fund Financial Report;
Air Quality Improvement Fund Financial Statements; and
Agreed-Upon Procedures related to the City's calculation of the GANN Limit.
2) Consider the Audit Committee recommendations as outlined in the staff report and
provide direction to City staff.
Motion by
to
second by
21) Second Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council receive and file the Second Quarter Financial
Report for Fiscal Year 2016-17.
Motion by
to
second by
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Agenda material is available at www.westcovina.org
Tuesday March 07, 2017
MAYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
22) Request from Mayor Warshaw for City Council to Discuss Taking a Formal Position
Either Supporting or Opposing SB 57 (Stern) - Natural Gas Storage: Moratorium
It is recommended that the City Council discuss whether or not to take a formal position
regarding SB 57 (Stern) - Natural Gas Storage: Moratorium, and direct staff to send a
letter to the author, as well as our local legislators, if a formal position is taken.
Motion by second by
to
MAYOR PRO TEM MIKE SPENCE
23) Request from Mayor Pro Tern Mike Spence for City Council to Sign the Hidden
Heroes Resolution Recognizing Military and Veteran Caregivers
It is recommended that the City Council discuss signing the Hidden Heroes Resolution
recognizing military and veteran caregivers (Resolution No. 2017-9) as requested by the
Elizabeth Dole Foundation.
Motion by second by
to
COUNCILMEMBER JAMES TOMA
24) Policy on the Use of Council Chambers Audio/Visual Equipment by Members of the
Public •
It is recommended that the City Council discuss the draft proposal for the use of Council
Chambers audio/visual equipment by members of the public and direct staff accordingly.
Motion by second by
to
ABI234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
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Agenda material is available at wrov.westcovitta.org
Tuesday March 07, 2017
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Special Closed Session 03/20/2017 6:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY MARCH 07, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmember James Toma
Councilman Tony Wu
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). if
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
AGENDA
ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
I CERTIFY THAT A COPY OF TFIE COUNCIL AGENDA FOR
THE MEETING OF 31 7117WAS POSTED 1N
ACCORDAN E WITH THE 01187 BROWN ACT AMENDMENT
WHO 3 W-1-U
OFFICE OF THE CLERK
Tuesday March 07, 2017
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
City of Gardena v. Regional Water Quality Control Board, etc.
OCSC Case No. 30-2016-00833722 and Related Case — The Cities of Duarte & Huntington Park
v. State Water Resources Control Board, etc.
OCSC Case No. 30-2016-00833614
CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
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Agenda material is available at www.westeovina.org