12-06-2016 - RegularCITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmember James Toma
Councilman Tony Wu
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
AGENDA
ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
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Tuesday December 06, 2016
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(I):
Sanchez v. West Covina, Los Angeles Superior Court Case No. BC634674
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
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Agenda material is available at www.westeovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councibnember James Toma
Councilman Tony Wu
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at www.westcovina.org . Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly conyene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
1 CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEE1NG OFP•/)WAS POSTED IN
ACCORDANCE WIT4 THE 01187 BROWN ACT AMENDMENT
/./4.
Tuesday December 06, 2016
PUBLIC COINEVIENTS
ADDRESSING THE CITY COUNCIL
(Per WCIIIC 2-48, Ordinance No, 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identift on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to
speak on agenda items will be beard prior to requests to speak on non-agenda items. AN comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
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Agenda material is available at www.westcovina.org
Tuesday December 06, 2016
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 7:00 PM
REGULAR MEETING
INVOCATION
Pastor Samuel Martinez
Christian Faith Center
PLEDGE OF ALLEGIANCE
Led by Mayor Corey Warshaw
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Recognition of San Jose Charter Academy for being Awarded the National Blue Ribbon
School Award
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
ORDINANCES FOR ADOPTION
1) An Ordinance Moving the Date of West Covina's Municipal Elections to Coincide
with the Statewide General Election
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2303 — AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA., REPLEAING AND REPLACING ORDINANCE NO. 2212 AND
MOVING THE CITY'S GENERAL MUNICIPAL ELECTIONS FROM NOVEMBER
OF ODD-NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST
MONDAY IN NOVEMBER OF EACH EVEN-NUMBERED YEAR BEGINNING IN
NOVEMEBER OF 2018
2) California Voting Rights Act - Proposed Ordinance of the City Of West Covina,
California, to Establish By-District Election of Council Members and a Directly
Elected Mayor
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2304 - AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, TO ESTABLISH BY-DISTRICT ELECTION OF FOUR COUNCIL
MEMBERS, A DIRECTLY ELECTED MAYOR, AND REPEALING AND
REPLACING SECTION 2-21 OF ARTICLE II, DIVISION I, OF THE MUNICIPAL
CODE AND RENUMBERING SECTION 2-20 OF ARTICLE II, DIVISION 1 OF THE
MUNICIPAL CODE
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
3) Traffic Committee Minutes - Meeting of November 16, 2016
It is recommended that the City Council receive and file the attached minutes of the
Traffic Committee meeting held on November 16, 2016:
A) East Cameron Ave and South Lark Ellen Avenue Congestion and Queuing
The Traffic Comnaittee approved replacement of the "No Right Turn On Red" signs with
"No Right Turn" with the same hours (7- 8 AM 2:30 - 3:30 PM School Days)
B) Randall Way from Sunset Avenue to Shadydale Avenue Permit Parking Request
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Agenda material is available at www.westcovina.org
Tuesday December 06, 2016
The Traffic Committee approved the request for the penult parking and has sent out
notices to the residences within 300' of the study area, informing them that this item will
be on the December 6, 2016 City Council Agenda.
C) Bromley Avenue Speed Hump Request and Safety Concerns
The Traffic Committee denied the request for speed humps, but recommended that further
evaluation be conducted to implement additional signing and striping measures to enhance
traffic safety on Bromley Avenue and Walnut Creek Parkway.
D) 301 South Glendora Avenue Angle Parking Concerns
The item was carried over to the next Traffic Committee meeting.
E) East Aroma Drive and Galster Way Bicycle Lanes
The Traffic Committee recommended removal of the parking on the southerly side of
Aroma Drive from Rose Court/Donna Beth Avenue to Galster Way.
CITY INVESTMENT REPORT(receive & file)
4) City Investment Report for the Month Ended October 31, 2016
It is recommended that the City Council receive and file the Investment Report for the
month ended October 31, 2016.
CITY CLERK'S OFFICE
5) Biennial Review of the City's Conflict Of Interest Codes
It is recommended that the City Council adopt the following resolutions amending the
Conflict of Interest Codes for the City of West Covina, the West Covina Community
Development Commission and the Successor Agency to the West Covina Redevelopment
Agency:
RESOLUTION NO. 2016-83 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE CITY OF WEST COVINA
RESOLUTION NO. 2016-84 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION
RESOLUTION NO. 2016-85 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE SUCCESSOR AGENCY TO THE WEST COVINA
REDEVELOPMENT AGENCY
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
CITY MANAGER'S OFFICE
6) Cell Tower Lease Agreement - BKK Tower
It is recommended that the City Council approve the First Amendment to the
Communications Site Lease Agreement between the City of West Covina and T-Mobile
for the addition of cell tower antennas on the BICK Tower.
FINANCE DEPARTMENT
7) Revenue Audit & Consulting Serviees
It is recommended that the City Council authorize the City Manager to:
1) Execute a three-year agreement with two one-year renewal options with HdL Coren &
Cone to provide property tax auditing services in an amount not to exceed $135,000; and
2) Execute a three-year agreement with two one-year renewal options with Hinderliter, de
Llamas & Associates to provide sales & use tax and transient occupancy tax services in an
amount not to exceed $198,000.
8) Fiscal Year 2015-16 and Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council approve the proposed Fiscal Year (FY) 2015-16
Budget Amendments:
1) Appropriate expenditures in the amount of $109,392 in the Retirement Health Savings
Plan Fund to Personnel Services (Acct # 368.13.1350.5167) for FY 2015-16 retiree lump
sum payments; and
2) Decrease, revenue in the amount of $486,763 in the General Fund to Sales Tax Comp
(Acct # 110.00.4111) and increase revenue in the amount of $560,945 in the Community
Facilities District Fund to Sales and Use Taxes (Acct # 853.00.4110); and
3) Appropriate expenditures in the Integrated Waste Management Fund in the amount of
$4,485 to Legal Services (Acct 4 120.41.4182.6111) and expenditures in the amount of
$9,112.50 to Professional Services (Acct # 120.41.4182.6110) for costs related to the
review of the Athens contract.
It is recommended that the City Council approve the proposed Fiscal Year 2016-17
Budget Amendments:
1) Appropriate revenues in the amount of $610,000 in the General Fund to Claims
Settlements (Acct # 110.00.4826) and expenditures in the amount of $610,000 to General
Fund Transfers Out (Acct 11 110.95.9500.9160) and appropriate revenues in the amount of
$610,000 to Capital Projects Transfers In (Acct # 160.00.9110) for one-time revenues
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Agenda material is available at www.westcovina.org
Tuesday December 06, 2016
received from the settlement associated with the CalTrans eminent domain lawsuit for
Interstate 10; and
2) Appropriate revenue in the amount of $199,356 in the Redevelopment Obligation
Retirement Fund to Property Taxes (Acct # 810.00.4010) and appropriate expenditures in
the amount of $199,356 in the Redevelopment Obligation Retirement Fund to Principal —
County Deferral (Acct # 810.22.9000.6488); and
3) Accept the FY 2015 Fire Homeland Security Grant and appropriate revenue in the
amount of $30,000 to Federal Grants (Acct # 218.32.4551) and expenditures in the
amount of $21,000 to Other Equipment (Acct # 218.32.3214.7160) and expenditures in
the amount of $9,000 to Fire Training Costs (Acct # 218.32.3214.6551); and
4) Decrease the revenue budget in the amount of $563,725 in the Sewer Maintenance
Fund from Sewer Assessments (Acct # 189.41.4622) to reflect the residential and
commercial refunds; and
5) Appropriate revenue in the amount of $129,100.23, $41,667.26 and $125,932.67 in the
Los Angeles County Park Bond Fund to County Grants (Acct # 143.51.4540); and
6) Appropriate expenditures in the amount of $310 in the Waste Management
Enforcement Grant Fund to Other Contractual Services (Met # 145.41.4182.6120), to
cover the costs of transitioning to a new vendor to assist with Local Enforcement Agency
(LEA) regulatory compliance at the BKK Landfill.
9) First Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council receive and file the First Quarter Financial Report
for Fiscal Year 2016-17.
POLICE DEPARTMENT
10) Addition of Two Sworn Police Positions Funded by the Los Angeles County
Taskforce for Regional Autotheft Prevention (TRAP)
It is recommended that the City Council:
1) Authorize the City Manager to enter into an agreement with the Los Angeles County
Taskforce for Regional Autotheft Prevention (TRAP); and
2) Authorize the addition of two sworn positions in the Police Department (a Detective
Corporal and a Detective Officer), to exist as long as the TRAP agreement in in effect;
and
3) Create a new Taskforce for Regional Autotheft Prevention Fund (Fund 233) and
appropriate expenditures in the amount of $193,332 into Full Time Salaries (Acc
233.31.3130.5110) and revenues totaling the same amount into County Grants (Acct#
233.31.4540) for these two new positions for the remainder of this fiscal year. Future
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
appropriations (increasing to an estimated $393,525 annually) will be incorporated into
future budgets.
PUBLIC WORKS
11) Acceptance of Public Improvements Project No BP-16022 Roofing Repairs at
Cameron Park Community Center
It is recommended that the City Council take the following actions:
1) Accept the public improvements construction for Project No. BP-16022; and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
12) Agreement with Willdan Engineering to Prepare the Citywide Engineering and
Traffic Surveys
It is recommended that the City Council authorize the City Manager to execute an
agreement with Willdan Engineering in the amount not to exceed $52,525 (Account No.
17031.224.7800) to prepare the Engineering and Traffic Surveys at various locations in
the City.
13) WAXIE Sanitary Supply Master Purchase Order for the Remaining of Fiscal Year
2016-17
It is recommended that the City Council take the following actions:
1) Approve a master purchase order to WAXIE Sanitary Supply in the amount of $40,000
to furnish sanitary and janitorial supplies at City buildings and facilities; and
2) Confilin the Finance Department/Purchasing Officer's findings that the purchases and
delivery of all orders from WAXIE sanitary supply through the National Cooperative
Purchasing Alliance (NCPA) satisfies West Covina's bid process as stated in the West
Covina Municipal Code Chapter 2, Article VII, Division 2, Article VII, Division 2,
Section 2-333 (i) (2).
14) Contract for Landscape Maintenance Services for City Parks and Civic Center
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a contract with Merchants Landscape Services,
Inc. in the total amount of $2,133,960 ($426,792 per year) for a three-year contract with
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
the option of two one-year extensions to provide landscape maintenance services for all
City Parks and Civic Center; and
2) Appropriate $39,396 from the General Fund balance surplus to Service Contracts
(Acct # 110.41.4142.6130).
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
FIRE DEPART1VIENT
15) Ambulance Subscription Program Update
It is recommended that the City Council continue the Ambulance Subscription Program
which provides unlimited emergency ambulance transportation to the subscriber and all
family members living in the household. ,
Motion by
approve
second by
disapprove
hold over
PUBLIC WORKS
16) Approve Concept Plans for the Design of the Glendora Avenue Revitalization
Project
It is recommended that the City Council take the following actions:
1) Approve 35% level concept plans and roadway alignment for Alternative 2, "Greenbelt
with Great Lawn" alignment, for the Glendora Avenue Revitalization Project; and
2) Direct Kreuzer Consulting Group to proceed with final roadway design for Glendora
Avenue; and
3) Direct City staff, as part of parallel and on-going process, to proceed with development
of the "Urban Eclectic" thematic concept for the revitalization of the Glendora Avenue
Downtown area.
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
Motion by
approve
second by
disapprove
hold over
17) Pavement Management Program 2015-2016 Update
Ills recommended that the City Council receive and file.
Motion by
approve
second by
disapprove
hold over
SUCCESSOR AGENCY AGENDA
The Mayor called a recess of the Council meeting to convene the Successor Agency meeting
at p.m.
The City Council reconvened at p.m.
M_AYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
18) Ordinance Amending West Covina Municipal Code Regarding Restriction of
Campaign Contributions by City Contractors, Subcontractors, and Vendors doing
Business with the City, and Entitlement Applicants
It is reconnnended the City Council provide City staff direction on this matter.
Motion by
to
second by
19) Report Regarding the Current Process for City Council Members to Submit Agenda
Items for City Council Meetings as well as Potential Alternatives
It is recommended that the City Council provide staff withdirection on this item.
Motion by second by
to
MAYOR PRO TEM MIKE SPENCE
20) Report Outlining the Current Regulations on Food Trucks in West Covina
It is recommended that the City Council direct staff accordingly.
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
Motion by second by
to
COUNCILMEMBER JAMES TOMA
21) City Council's Role in Upholding the Brown Act at City Council Meetings
It is recommended that City Council discuss and consider the report and provide staff with
any additional direction.
Motion by second by
to
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 41- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority, of the City Council/Community Development Commission.)
None.
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Closed Session 12/20/2016
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostium, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to Eve (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
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Agenda material is available at www.westeovina.org
Tuesday December 06, 2016
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the peiiiiission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
See. 2-50. Decorum—Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall he punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
• 1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Councilmember James Toma
Councilman Tony Wu
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
AGENDA
ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Tuesday December 06, 2016
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1):
Sanchez v. West Covina, Los Angeles Superior Court Case No. BC634674
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code S 54957.6 - -
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
- General Employees
- Mid-Management Employees
- W.C. Police Management Association
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Agenda material is available at www.westcovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL, CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Corey Warshaw
Mayor Pro Tern Mike Spence
Councilman Lloyd Johnson
Couneilmember James Toma
Councilman Tony Wu
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444W. Garvey Avenue
South, West Covina and at www.westeovina.ork. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
Tuesday December 06, 2016
PUBLIC COMMENTS
ADDRESSING THE' CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
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Agenda material is available at www.westcovina.arg
Tuesday December 06, 2016
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 7:00 PM
REGULAR MEETING
INVOCATION
Pastor Samuel Martinez
Christian Faith Center
PLEDGE OF ALLEGIANCE
Led by Mayor Corey Warshaw
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Recognition of San Jose Charter Academy for being Awarded the National Blue Ribbon
School Award
ORAL COM1VIUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
3
Agenda material is available at www.westcovina.org
Tuesday December 06, 2016
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removedfrom the Consent Calendar for separate discussion or
action.
ORDINANCES FOR ADOPTION
1) An Ordinance Moving the Date of West Covina's Municipal Elections to Coincide
with the Statewide General Election
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2303 — AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, REPLEAING AND REPLACING ORDINANCE NO. 2212 AND
MOVING THE CITY'S GENERAL MUNICIPAL ELECTIONS FROM NOVEMBER
OF ODD-NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST
MONDAY IN NOVEMBER OF EACH EVEN-NUMBERED YEAR BEGINNING EN-
NOVEMEBER OF 2018
2) California Voting Rights Act - Proposed Ordinance of the City Of West Covina,
California, to Establish By-District Election of Council Members and a Directly
Elected Mayor
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2304 - AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, TO ESTABLISH BY-DISTRICT ELECTION OF FOUR COUNCIL
MEMBERS, A DIRECTLY ELECTED MAYOR, AND REPEALING AND
REPLACING SECTION 2-21 OF ARTICLE II, DIVISION 1, OF THE MUNICIPAL
CODE AND RENUMBERING SECTION 2-20 OF ARTICLE II, DIVISION 1 OF THE
MUNICIPAL CODE
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
3) Traffic Committee Minutes - Meeting of November 16, 2016
It is recommended that the City Council receive and file the attached minutes of the
Traffic Committee meeting held on November 16, 2016:
A) East Cameron Ave and South Lark Ellen Avenue Congestion and Queuing
The Traffic Committee approved replacement of the "No Right Turn On Red" signs with
"No Right Turn" with the same hours (7- 8 AM 2:30 - 3:30 PM School Days)
B) Randall Way from Sunset Avenue to Shadydale Avenue Permit Parking Request
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Tuesday December 06, 2016
The Traffic Committee approved the request for the permit parking and has sent out
notices to the residences within 300' of the study area, informing them that this item will
be on the December 6, 2016 City Council Agenda.
C) Bromley Avenue Speed Hump Request and Safety Concerns
The Traffic Committee denied the request for speed humps, but recommended that further
evaluation be conducted to implement additional signing and striping measures to enhance
traffic safety on Bromley Avenue and Walnut Creek Parkway.
D) 301 South Glendora Avenue Angle Parking Concerns
The item was carried over to the next Traffic Committee meeting.
E) East Aroma Drive and Galster Way Bicycle Lanes
The Traffic Committee recommended removal of the parking on the southerly side of
Aroma Drive from Rose Court/Donna Beth Avenue to Galster Way.
CITY INVESTMENT REPORT(receive & file)
4) City Investment Report for the Month Ended October 31, 2016
It is recommended that the City Council receive and file the Investment Report for the
month ended October 31, 2016.
CITY CLERK'S OFFICE
5) Biennial Review of the City's Conflict Of Interest Codes
It is recommended that the City Council adopt the following resolutions amending the
Conflict of Interest Codes for the City of West Covina, the West Covina Community
Development Commission and the Successor Agency to the West Covina Redevelopment
Agency:
RESOLUTION NO. 2016-83 - A RESOLUTION OF TH14 CITY COUNCIL OF THE
CITY OF WEST COVINA, CALLFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE CITY OF WEST COVINA
RESOLUTION NO. 2016-84 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION
RESOLUTION NO. 2016-85 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE SUCCESSOR AGENCY TO THE WEST COVINA
REDEVELOPMENT AGENCY
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Tuesday December 06, 2016
CITY MANAGER'S OFFICE
6) Cell Tower Lease Agreement - BICK. Tower
It is recommended that the City Council approve the First Amendment to the
Communications Site Lease Agreement between the City of West Covina and T-Mobile
for the addition of cell tower antennas on the BKK Tower.
FINANCE DEPARTMENT
Revenue Audit & Consulting Services
It is recommended that the City Council authorize the City Manager to:
1) Execute a three-year agreement with two one-year renewal options with HdL Cozen &
Cone to provide property tax auditing services in an amount not to exceed $135,000; and
2) Execute a three-year agreement with two one-year renewal options with Hinderliter, de
Llamas & Associates to provide sales & use tax and transient occupancy tax services in an
amount not to exceed $198,000.
8) Fiscal Year 2015-16 and Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council approve the proposed Fiscal Year (FY) 2015-16
Budget Amendments:
1) Appropriate expenditures in the amount of $109,392 in the Retirement Health Savings
Plan Fund to Personnel Services (Acct # 368.13.1350.5167) for FY 2015-16 retiree lump
sum payments; and
2) Decrease revenue in the amount of $486,763 in the General Fund to Sales Tax Comp
(Acct # 110.00.4111) and increase revenue in the amount of $560,945 in the Community
Facilities District Fund to Sales and Use Taxes (Acct # 853.00.4110); and
3) Appropriate expenditures in the Integrated Waste Management Fund in the amount of
$4,485 to Legal Services (Acct # 120.41.4182.6111) and expenditures in the amount of
$9,112.50 to Professional Services (Acct # 120.41.4182.6110) for costs related to the
review of the Athens contract.
It is recommended that the City Council approve the proposed Fiscal Year 2016-17
Budget Amendments:
1) Appropriate revenues in the amount of $610,000 in the General Fund to Claims
Settlements (Acct ft 110.00.4826) and expenditures in the amount of $610,000 to General
Fund Transfers Out (Acct # 110.95.9500,9160) and appropriate revenues in the amount of
$610,000 to Capital Projects Transfers In (Acct # 160.00.9110) for one-time revenues
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Tuesday December 06, 2016
received from the settlement associated with the CalTrans eminent domain lawsuit for
Interstate 10; and
2) Appropriate revenue in the amount of $199,356 in the Redevelopment Obligation
Retirement Fund to Property Taxes (Acct # 810.00.4010) and appropriate expenditures in
the amount of $199,356 in the Redevelopment Obligation Retirement Fund to Principal —
County Deferral (Acct # 810.22.9000.6488); and
3) Accept the FY 2015 Fire Homeland Security Grant and appropriate revenue in the
amount of $30,000 to Federal Grants (Acct # .218.32.4551) and expenditures in the
amount of $21,000 to Other Equipment (Acct # 218.32.3214.7160) and expenditures in
the amount of $9,000 to Fire Training Costs (Acct if 218.32.3214.6551); and
4) Decrease the revenue budget in the amount of $563,725 in the Sewer Maintenance
Fund from Sewer Assessments (Acct ft 189.41.4622) to reflect the residential and
commercial refunds; and
5) Appropriate revenue in the amount of $129,100.23, $41,667.26 and $125,932.67 in the
Los Angeles County Park Bond Fund to County Grants (Acct # 143.51.4540); and
6) Appropriate expenditures in the amount of $310 in the Waste Management
Enforcement Grant Fund to Other Contractual Services (Acct # 145.41.4182.6120), to
cover the costs of transitioning to a new vendor to assist with Local Enforcement Agency
(LEA) regulatory compliance at the BKK Landfill.
9) First Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council receive and file the First Quarter Financial Report
for Fiscal Year 2016-17.
POLICE DEPARTMENT
10) Addition of Two Sworn Police Positions Funded by the Los Angeles County
Taskforce for Regional Autotheft Prevention (TRAP)
It is recommended that the City Council:
1) Authorize the City Manager to enter into an agreement with the Los Angeles County
Taskforce for Regional Autotheft Prevention (TRAP); and
2) Authorize the addition of two sworn positions in the Police Department (a Detective
Corporal and a Detective Officer), to exist as long as the TRAP agreement in in effect;
and
3) Create a new Taslcforce for Regional Autotheft Prevention Fund (Fund 233) and
appropriate expenditures in the amount of $193,332 into Full Time Salaries (Acct#
233.31.3130.5110) and revenues totaling the same amount into County Grants (Acct#
233.31.4540) for these two new positions for the remainder of this fiscal year. Future
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Tuesday December 06, 2016
appropriations (increasing to an estimated $393,525 annually) will be incorporated into
future budgets.
PUBLIC WORKS
11) Acceptance of Public Improvements Project No. BP-16022 Roofing Repairs at
Cameron Park Community Center
It is recommended that the City Council take the following actions:
1) Accept the public improvements construction for Project No. BP-16022; and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
12) Agreement with Willdan Engineering to Prepare the Citywide Engineering and
Traffic Surveys
It is recommended that the City Council authorize the City Manager to execute an
agreement with Willdan Engineering in the amount not to exceed $52,525 (Account No.
17031.224.7800) to prepare the Engineering and Traffic Surveys at various locations in
. the City.
13) WAXIE Sanitary Supply Master Purchase Order for the Remaining of Fiscal Year
2016-17
It is recommended that the City Council take the following actions:
1) Approve a master purchase order to WAXIE Sanitary Supply in the amount of $40,000
to furnish sanitary and janitorial supplies at City buildings and facilities; and
2) Confirm the Finance Department/Purchasing Officer's findings that the purchases and
delivery of all orders from WAXIE sanitary supply through the National Cooperative
Purchasing Alliance (NCPA) satisfies West Covina's bid process as stated in the West
Covina Municipal Code Chapter 2, Article VII, Division 2, Article VII, Division 2,
Section 2-333 (i) (2).
14) Contract for Landscape Maintenance Services for City Parks and Civic Center
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a contract with Merchants Landscape Services,
Inc. in the total amount of $2,133,960 ($426,792 per year) for a three-year contract with
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the option of two one-year extensions to provide landscape maintenance services for all
City Parks and Civic Center; and
2) Appropriate $39,396 from the General Fund balance surplus to Service Contracts
(Acct# 110.41.4142.6130).
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
FE DEPARTMENT
15) Ambulance Subscription Program Update
It is recommended that the City Council continue the Ambulance Subscription Program
which provides unlimited emergency ambulance transportation to the subscriber and all
family members living in the household. ,
Motion by
approve
second by
disapprove _
hold over
PUBLIC WORKS
16) Approve Concept Plans for the Design of the Glendora Avenue Revitalization
Project
It is recommended that the City Council take the following actions:
1) Approve 35% level concept plans and roadway alignment for Alternative 2, ''Greenbelt
with Great Lawn" alignment, for the Glendora Avenue Revitalization Project; and
2) Direct Kreuzer Consulting Group to proceed with final roadway design for Glendora
Avenue; and
3) Direct City staff, as part of parallel and on-going process, to proceed with development
of the "Urban Eclectic" thematic concept for the revitalization of the Glendora Avenue
Downtown area.
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Tuesday December 06, 2016
Motion by
approve
second by
disapprove _
hold over
17) Pavement Management Program 2015-2016 Update
It is recommended that the City Council receive and file.
Motion by
approve
second by
disapprove _
hold over
SUCCESSOR AGENCY AGENDA
The Mayor called a recess of the Council meeting to convene the Successor Agency meeting
at p.m.
The City Council reconvened at
MAYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
18) Ordinance Amending West Covina Municipal Code Regarding Restriction of
Campaign Contributions by City Contractors, Subcontractors, and Vendors doing
Business with the City, and Entitlement Applicants
It is recommended the City Council provide City staff direction on this matter.
Motion by second by
to
19) Report Regarding the Current Process for City Council Members to Submit Agenda
Items for City Council Meetings as well as Potential Alternatives
It is recommended that the City Council provide staff with direction on this item.
Motion by second by
to
MAYOR PRO TEM MIKE SPENCE
20) Report Outlining the Current Regulations on Food Trucks in West Covina
It is recommended that the City Council direct staff accordingly.
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Tuesday December 06, 2016
Motion by
to
second by
COUNCILMEMBER JAMES TOMA
21) City Council's Role in Upholding the Brown Act at City Council Meetings
It is recommended that City Council discuss and consider the report and provide staff with
any additional direction.
Motion by second by
to
AB1234 Conference and Meeting Report (verbal, ?[any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f- Requests for .reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
None.
CITY COUNCIL COMM_ENTS
ADJO UR_NMENT
Next Tentative City Council Meeting
Closed Session 12/20/2016
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof No person, other
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Tuesday December 06, 2016
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a cotmcilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media: shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fme and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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