11-17-2015 - RegularCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY NOVEMBER 17, 2015, 7:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE
WEST COVINA, CALIFORNIA 91790
Mayor Fredrick Sykes
Mayor Pro Tem James Toma
Councilman Mike Spence
Councilmember Corey Warshaw
Councilmember Ben Wong
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
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ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEETING OF A h -7119h'AS POSTED IN
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Tuesday November 17, 2015
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code & 54956.8
Property: 1360 W. Garvey Avenue South
Agency Negotiator: Freeland
Negotiating Parties: Kirk Cartozian, Cartozian Associates
Under Negotiation: Terms of Lease
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Successor Agency to the Former West Covina Community Development Commission, et al. v.
Michael Cohen, et al. (Third District Court of Appeal Case No. C076510)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION: INITIATION OF
LITIGATION
Pursuant to Government Code 54956.9(d)(4)
Number of Cases: One (1)
LIABILITY CLAIMS
Pursuant to Government Code & 54956.95
Claimant: Lamar Martin
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code & 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
- W.C. Police Officers' Association
ADJOURNMENT
Agenda material is available at www.westeovina.org
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY NOVEMBER 17, 2015, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Fredrick Sykes
Mayor Pro Tem James Toma
Councilman Mike Spence
Councilmember Corey Warshaw
Councilmember Ben Wong
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at www.westeovina.or2. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEETING OF I 1 1771 /3SNAS POSTED IN
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Tuesday November 17, 2015
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL.
(Per WCMC 2-48, Ordinance No. 2/50)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY NOVEMBER 17, 2015, 7:00 PM
REGULAR MEETING
INVOCATION
Pastor Kelly Dupee
West Covina Police Chaplain
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Presentation of the Key to the City to CW Network & CBS Network for "My Crazy Ex -
Girlfriend"
Introduction of New Senior Center Recreation Services Supervisor Susie Perez
Recognition of Veterans Wall Volunteers - Glenn Kennedy & Andy McIntyre
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion ofthese items unless members of the Chy Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) June 2, 2015 Regular City Council Closed Session Meeting Minutes
June 2, 2015 Regular City Council Meeting Minutes
June 16, 2015 Regular City Council Meeting Minutes
June 16, 2015 Regular City Council Closed Session Meeting Minutes
July 7, 2015 Regular City Council/Successor Agency Closed Session Meeting
Minutes
CLAIMS AGAINST THE CITY
2) Government Tort Claim Denials (receive & file)
It is recommended that the City Council deny the following Government Tort claims and
the claimants and/or their respective attorneys be notified:
Norma Ortiz vs. City of West Covina
Angela Pinzon vs. City of West Covina
Nicholas Tardif vs. City of West Covina
Charlie Yee vs. City of West Covina
ORDINANCES FOR ADOPTION
3) Repeal of Ordinance No. 2256 Prohibiting Approvals for the Operation of Adult
Oriented Businesses
This ordinance was introduced at the West Covina City Council meeting of October 20,
2015. City Council adopted Ordinance No. 2283 during the Council meeting of October
20, 2015, revising the standards in the Municipal Code for Adult Oriented Businesses.
The purpose of Ordinance No. 2284 is to repeal Ordinance No. 2256 which repeals the
current moratorium on the approval of Adult Oriented Businesses.
The ordinance will take effect 30 days after its adoption on November 17, 2015.
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2284 - AN ORDINACE OF THE CITY COUNCIL OF THE CITY
01, WEST COVINA, CALIFORNIA, REPEALING ORDINANCE NO. 2256
PROHIBITING APPROVALS FOR THE OPERATION OF ADULT ORIENTED
BUSINESSES
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Agenda material is available at www.westeovina.org
Tuesday November 17, 2015
4) Ordinance Adopting Article XI (Local Officer Elections) of Chapter 2
(Administration) Relating to City Officer Election Recounts
This ordinance was introduced at the West Covina Special City Council meeting of
October 27, 2015. The purpose of this ordinance is to encourage residents to run for local
office and reduce the potential impacts to the City and its citizens of inaccurate vote
counting. The City wishes to establish an ordinance allowing the City to reimburse the
costs of recounts in any election involving city officials where the margin of victory for
the winning candidate over the losing candidate for a single seat is less than one-half of
one percent of the ballots cast.
The ordinance will take effect 30 days after its adoption on November 17, 2015.
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2285 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADDING ARTICLE XI (LOCAL OFFICER
ELECTIONS) OF CHAPTER 2 RELATING TO CITY OFFICER ELECTION
RECOUNTS
AWARD OF BID
5) Award of Bid for Amar Road Rehabilitation (Federal Project No. STPL-5259
(026)/City Project No. SP-13110)
It is recommended that the City Council take the following actions:
1.) Establish City Project No. SP-13110 Amar Road Rehabilitation; and
2.) Accept the bid of All American Asphalt of Corona, California, in the amount of
$679,732 as submitted at the bid opening on November 3, 2015, and authorize the City
Manager and City Clerk to execute an agreement with All American Asphalt for the work
to be done; and
3.) Accept the Federal Surface Transportation Program Local grant in the amount of
$740,000 and appropriate revenue budget to Account No. 140.80.7005.7200; and
3.) Appropriate $106,505 in Measure R unappropriated funds to City Project No. SP-
13110 (224.80.7005.7200).
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
6) September 15, 2015 Traffic Committee Minutes
I. Request:
Yaser Nary, West Covina Resident
That parking on the south side of Workman Avenue from 1950 E. Workman Avenue
to Hollenbeck Street be restricted over -night parking from Sunday through Saturday,
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
during the hours of 12:00 a.m. to 6:00 a.m.
Traffic Committee Recommendation:
That Parking on the south side of Workman Avenue from 1950 E. Workman Avenue
to Hollenbeck Street be restricted over -night parking from Sunday through Saturday;
during the hours of 12:00 a.m. to 6:00 a.m.
II. Request:
Stephanie Carter, Property Manager
That no parking on street sweeping days be implemented on the south side of Aroma
Drive from Donna Beth Avenue to Abrazo Drive and on the eastside of Donna Beth
Avenue from Calico Drive to Aroma Drive, every second and fourth Thursday of each
month from 7:00 a.m. to 3:00 p.m.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on the south side of Aroma
Drive from Bonna Beth Avenue to Abrazo Drive and on the eastside of Donna Beth
Avenue from Calico Drive to Aroma Drive, every second and fourth Thursday of each
month from 7:00 a.m. to 3:00 p.m.
TREASURER'S REPORT (receive &r file)
7) City Treasurer's Report for the Month Ended September 30, 2015
It is recommended that the City Council receive and file the report.
CITY ATTORNEY'S OFFICE
8) Requests to Pursue Criminal and/or Civil Charges Against Former Employees
It is recommended that the City Council receive and file the report.
COMMUNITY SERVICES DEPARTMENT
9) Support for the 2016 Greater Los Angeles Homeless Count
It is recommended that the City Council authorize the Community Services Department to
allow the Los Angeles Homeless Services Authority to utilize the Cameron Community
Center as a Deployment Site for the 2016 Greater Los Angeles Homeless Count.
10) Maverick Field Lighting Project
It is recommended that the City Council approve the proposal of the West Covina
Baseball Dukes to replace the existing lighting at Maverick Field and .waive any permit
fees associated with the project.
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
11) Award of Contract for Recreation Software to Dash Platform Software
It is recommended that the City Council award a 3-year contract to DASH Platform in the
amount not to exceed $40,151 to provide recreation management software services.
FINANCE DEPARTMENT
12) Budget Amendments
It is recommended that the City Council approve the following proposed budget
amendments:
1.) Un-appropriate Proposition C Funds in the amount of $265,000 and appropriate fund
balance from the Proposition A Fund in the amount of $265,000 in expenditures
(Account# 121.51.5147.7170); and
2.) Appropriate fund balance from the Proposition A Fund in the amount of $1,200 in
expenditures (Account# 121.51.5140.6087); and
3.) Appropriate fund balance from the Park Dedication Fee "F" Fund in the amount of
$1,092 in expenditures (Account# 175.80.7004.7700).
13) Approval of a New Position Class Specification for Accounting Technician
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-76 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CLASS
SPECIFICATION FOR ACCOUNTING TECHNICIAN
POLICE DEPARTMENT
14) Private Grant from Target for "Shop with a Cop" Program
It is recommended that the City Council authorize the appropriation the $1,600 "Shop
with a Cop" private grant from Target into Account# 221.31.4864 (revenues) and
221.31.3110.6220 (expenditures).
15) 2015-2016 Supplemental Law Enforcement Services Account (SLESA) Funds
It is recommended that the City Council take the following actions:
1.) Appropriate the 2015-2016 Supplemental Law Enforcement Services Account
(SLESA) funds, totaling an estimated $169,441, as follows:
*$50,000 into Account# 155.31.3110.5112 for one supplemental part-time Sergeant
position
*$40,000 into Account# 155.31.3110.6120 for Lexipol and Graffiti Tracker services
*$39,441 into Account# 155.31.1110.6220 for police supplies including surveillance
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
items, specialized ammunition, and tactical supplies
*$40,000 into Account# 155.31.3110.7160 for Patrol bulletproof vests; and
2.) Authorize the addition of one part-time Sergeant position (0.5 FTE), to exist as long as
grant funding remains; and
3.) Authorize the transfer of any remaining balance of previously appropriated SLESA
funds between accounts for personnel, supplies, and equipment in order to expedite
expenditures that must be completed by the end of this fiscal year.
16) Funds from Regional Task Force for Police Projects
It is recommended that the City Council authorize the appropriation of the $39,239.49
received from the Regional AB 109 Task Force (through the City of Gardena) into
accounts 110.31.3110.4576 (revenues) and 110.31.3110.7160 (expenditures) for Police
Department facilities repair costs.
PUBLIC WORKS
17) Ratify Service Agreement with UniFirst Corporation to Provide Uniform Rental and
Cleaning
It is recommended that the City Council ratify a services agreement with UniFirst
Corporation in the total amount of $44,800 through August 31, 2019, for the rental and
cleaning of uniforms for the Maintenance Division of the Public Works Department as per
the Maintenance and Crafts Association Memorandum of Understanding (MOU).
18) Award of Contract for Janitorial Services at Civic Center and City Buildings and
Facilities
It is recommended that the City Council take the following actions:
1.) Award a contract to Golden Touch Cleaning in the amount not to exceed $244,452 to
provide janitorial services for City Hall, West Covina Service Group, Police Department,
Police Jail, Communications Building, City Maintenance Yard, Cameron Community
Center, Cortez Senior Center, Palm View Recreation Center, and Shadow Oak Recreation
Center; and
2.) Authorize City Manager and City Clerk to execute an agreement with Golden Touch
Cleaning for the services; and
3.) Appropriate $76,568 from General Fund anticipated Fiscal Year 2014-2015 year-end
surplus to cover the shortfall in funding for Fiscal Year 2015-2016.
19) Allocation of Surplus Funds from Fiscal Year 2014-2015 for Fleet Maintenance
It is recommended that the City Council take the following actions:
1.) Approve an emergency Purchase Order to Performance Truck Repair in the amount of
$27,573.49 for the repairs to Fire Apparatus (F-12); and
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
2.) Authorize staff to issue a Purchase Order to Performance Truck Repair in the amount
of $50,000 for the remainder of Fiscal Year 2015-2016; and
3.) Allocate funds from the anticipated Fiscal Year 2014-2015 budget surplus in the
amount of $150,000 to the Fleet Management operating budget (Account No.
365.41.4170.6329) for the repair and maintenance of Fire Department and other City
vehicles.
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
ROLL CALL: Spence, Toma, Warshaw, Wong, Sykes
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
20) Code Amendment No. 14-02 and Adoption of Development Impact Fees
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council hold the public hearing and
introduce the following ordinance:
ORDINANCE NO. 2286 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 17 (PLANNING) OF
THE WEST COVINA MUNICIPAL CODE TO ADD ARTICLE IV TO ESTABLISH
STANDARDS FOR DEVELOPMENT IMPACT FEES
Motion by second by
introduce disapprove hold over
ROLL CALL: Spence, Toma, Warshaw, Wong, Sykes
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-81 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING DEVELOPMENT IMPACT
FEES
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
Motion by second by
adopt disapprove _
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
hold over
21) Business License Operations Management & Compliance
It is recommended that the City Council take the following actions:
1.) In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (c),
which states that professional services shall be exempt from all formal and informal
bidding procedures, approve the agreement for HdL Software, LLC (HdL) to provide the
City with Business License Compliance and Operations Management Services along with
Consulting Services for a Business Tax Analysis and Ordinance Review; and
2.) Approve the reclassification of the Business License Inspector to Accounting
Technician and eliminate the job classification of Business License Inspector.
Motion by second by
approve disapprove _
POLICE DEPARTMENT
hold over
22) Extension of Foreclosure Properties Ordinance
It is recommended that the City Council take the following actions:
1.) Extend the Foreclosure Ordinance beyond December 2015 for an additional three
years; and
2.) Introduce, give first reading, and waive further reading of the following proposed
ordinance:
ORDINANCE NO. 2287 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, EXTENDING THE TERMS AND PROVISIONS
OF ORDINANCE NO. 2238 FOR AN ADDITIONAL PERIOD OF TFIREE YEARS,
AMENDING CHAPTER 15 OF THE MUNICIPAL CODE TO REQUIRE
REGISTRATION, MAINTENANCE AND SECURITY OF PROPERTIES IN
FORECLOSURE
Motion by second by
introduce disapprove hold over
ROLL CALL: Spence, Toma, Warshaw, Wong, Sykes
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Agenda material is available at www.westeovina.org
Tuesday November 17, 2015
SUCCESSOR AGENCY
SEE SEPARATE AGENCY AGENDA
The Mayor called a recess of the Council meeting to convene the Successor Agency meeting
at p.m.
The City Council reconvened at p.m.
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN MIKE SPENCE
23) Transparency in Negotiations Ordinance (COIN)
It is recommended that the City Council consider whether it wishes to pursue an ordinance
including some or all aspects of various ordinances adopted by other public entities
concerning labor negotiations, and if so, to give direction to staff.
Motion by second by
to
COUNCILMEMBER COREY WARSHAW
24) Process for Design Modifications to Glendora Avenue
It is recommended that the City Council take the following actions:
1.) Establish a capital improvement project for the design and construction of Glendora
Avenue Modifications; and
2.) Authorize staff to send out a Request for Proposals (RFP to hire a consulting firm to
develop street plans to redesign Glendora Avenue as a "Ramblas."
Motion by second by
to
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Coancibnembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
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Agenda material is available at www.westcovina.org
Tuesday November 17, 2015
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rides 4 f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
MAYOR PRO TEM JAMES TOMA
25) Request from Mayor Pro Tern James Toma Requesting the City Council's
Consensus to Instruct City Staff to Seek New Grocery Stores Opportunities in West
Covina
It is recommended that the City Council direct staff accordingly.
Motion by second by
to
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Closed Session 12/01/2015 6:00 PM
RULES OF DECORUM
The following are arcerpts from the West Covina Municipal Code:
See. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
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Tuesday November 17, 2015
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
See. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
(S1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org