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08-18-2015 - RegularCITY OF WEST COVINA CITY COUNCIL TUESDAY AUGUST 18, 2015, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Fredrick Sykes Mayor Pro Tem James Toma Councilman Mike Spence Councilmember Corey Warshaw Councilmember Ben Wong Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting. AGENDA ROLL CALL PUBLIC COMMENTS ON ITEMS ON THE AGENDA I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OP?'/ I V I SWAS POSTED IN ACCORDAN E E 01187 BROWN ACT AMENDMENT OFFICE OF THE CITYGLERK Tuesday August 18, 2015 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: 2400 Azusa Avenue 811 South Sunset 2650 East Shadow Oak Drive 2501 Cortez Street 2121 East Shadow Oak Drive 625 East Merced Avenue Agency Negotiator: Mauk, Freeland Negotiating Parties: City of West Covina & Landmark Dividend Under Negotiation: Both price and terms of lease CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code & 54956.9(d)(1) Clue v. City of West Covina CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(3) Number of Cases: Two (2) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code & 54957.6 City Negotiators: Mauk, Barlow • Employee Organizations Unrepresented Employees: City Manager & Police Chief PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code & 54957 Title: City Manager CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code & 54957.6 City Negotiators: Mauk, Freeland, Barlow • Employee Organizations W.C. Police Officers' Association ADJOURNMENT 2 Agenda material is available at www.westeovina.org CITY OF WEST COVINA CITY COUNCIL TUESDAY AUGUST 18, 2015, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Fredrick Sykes Mayor Pro Tern James Toma Councilmember Mike Spence Councilmember Corey Warshaw Councilmember Ben Wong Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings,, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.or¢. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business (tours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OFF / �g// PAS POSTED IN ACCORDAN E TH THE 01/87 BROWN ACT AMENDMENT 0 ICE OF E I Tuesday August 18, 2015 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at www.westcovina.org Tuesday August 18, 2015 AGENDA CITY OF WEST COVINA CITY COUNCIL TUESDAY AUGUST 18, 2015, 7:00 PM REGULAR MEETING INVOCATION Pastor Grace Wabuke Faith Community Church PLEDGE OF ALLEGIANCE ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Certificate of Recognition to Ron McCarthy for Outstanding Support for Public Safety Certificate of Recognition - Lisa Mayo 'They Will Know" ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members afthe City Council/Community Development Commission request specific items to be removed from the Consent Calendar.for separate discussion or action. Agenda material is available at www.westeovitia.org Tuesday August 18, 2015 APPROVAL OF MEETING MINUTES (receive & file) 1) December 16, 2014 Regular City Council Meeting Minutes COMMISSION SUMMARY OF ACTIONS (receive & file) 2) May 12, 2015 Community and Senior Services Commission Summary of Actions ORDINANCES FOR ADOPTION 3) Expedited and Streamlined Permitting Procedures for Small Residential Solar Energy Systems and Order Collection of Fees This ordinance was introduced at the West Covina City Council meeting of July 21, 2015. The purpose of this ordinance is to add Article XVII "Small Residential Solar Energy System Permits" to Chapter 7 (Buildings and Building Regulations) of the West Covina Municipal Code and allow staff to collect fees for plans review and inspections in accordance with Senate Bill 1222. The ordinance will take effect 30 days after its adoption on August 18, 2015. It is recommended that the City Council waive further reading and adopt the following ordinance: ORDINANCE NO. 2280 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING ARTICLE XVII TO CHAPTER 7 RELATING TO EXPEDITED AND STREAMLINED PERMITTING PROCEDURES FOR SMALL RESIDENTIAL SOLAR ENERGY SYSTEMS 4) Ordinance Adding Section 15-19 (Sex Offender Residency and Loitering Restrictions) of Article I (General) of Chapter 15 (Miscellaneous Provisions Relating to Public Health and Safety), Relating to Certain Sex Offenders This ordinance was introduced at the West Covina City Council meeting of July 21, 2015. The purpose of this ordinance is to add Section 15-19 to the West Covina Municipal Code which is intended to reduce the potential dangers associated with multiple child sex offenders living near families with children and places where children regularly gather. The ordinance will take effect 30 days after its adoption on August 18, 2015. It is recommended that the City Council waive further reading and adopt the following ordinance: ORDINANCE NO. 2282 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING SECTION 15-19 (SEX OFFENDER RESIDENCY RESTRICTIONS) OF ARTICLE I (GENERAL) OF CHAPTER 15 4 Agenda material is available at www.westcoiiiia.org Tuesday August 18, 2015 (MISCELLANEOUS PROVISIONS RELATING TO PUBLIC HEALTH AND SAFETY), RELATING TO CERTAIN SEX OFFENDERS AWARD OF BID 5) Award of Bid for Sidewalk Repairs at Various Locations (Project Nos. SP-15104 and SP-15107) It is recommended that the City Council accept the bid of CEM Construction Corporation, Inc. of Downey in the amount of $72,559 as submitted at the bid opening on July 21, 2015, and authorize the Mayor and City Clerk to execute an agreement with CEM Construction Corporation, Inc. for the work to be done. 6) Award Contract and Appropriate Funds for Shower Stall Repairs at Fire Station No. 1 It is recommended that the City Council take the following actions: 1. Award a contract to Randall and Edwards Design and Build, Inc. in the amount of $40,000 for the repair of shower stalls at Fire Station No. 1; and 2. Appropriate additional $11,043 in Construction Tax Funds to cover the shortfall in funding. TRAFFIC COMMITTEE MEETING MINUTES (accept & file) 7) Traffic Committee Minutes - Meeting of July 21, 2015 L Request: City Initiated That a two-hour limit for on -street parking along Toluca Avenue from West Covina Parkway to Cameron Avenue be implemented. Traffic Committee Recommendation: That a two-hour limit for on -street parking along Toluca Avenue from West Covina Parkway to Cameron Avenue be implemented. 11. Request: Business Owners That a two-hour limit for on street -parking along East Garvey Avenue South from Azusa Avenue to Hollenbeck Street be removed. 5 Agenda material is available at www. westcovina.org Tuesday August 18, 2015 Traffic Committee Recommendation: That a two-hour limit for on -street parking along East Garvey Avenue South from Azusa Avenue to Hollenbeck Street be removed. TREASURER'S REPORT (receive & file) 8) City Treasurer's Report for the Quarter Ended June 30, 2015 It is recommended that the City Council receive and file the report. CITY MANAGER'S OFFICE 9) Appointment of City Commissioners It is recommended that the City Council receive and file the informational report. FINANCE DEPARTMENT 10) Prop A Fund Exchange - City of Hawaiian Gardens It is recommended that the City Council approve the Proposition A Local Return Fund Exchange with the City of Hawaiian Gardens and authorize the City Manager to execute the assignment agreement. 11) Prop A Fund Exchange - City of West Hollywood It is recommended that the City Council approve the Proposition A Local Return Fund Exchange with the City of West Hollywood and authorize the City Manager to execute the assignment agreement. 12) Resolution Authorizing Investment in the Local Agency Investment Fund (LAIF) It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2015-60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE USE OF THE LOCAL AGENCY INVESTMENT FUND UNDER THE OFFICE OF THE CALIFORNIA STATE TREASURER AS AN INVESTMENT ALTERNATIVE. HUMAN RESOURCES 13) Adopting a New Memorandum of Understanding (MOU) and Amending Compensation and Benefits for the West Covina Fire Management Employee Association 6 Agenda material is available at www.westeovina.org Tuesday August 18, 2015 It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2015-37 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A TWO-YEAR MEMORANDUM OF UNDERSTANDING (MOU) FOR THE WEST COVINA FIRE MANAGEMENT ASSOCIATION AND AMENDING COMPENSATION AND BENEFITS FOR THE FIRE MANAGEMENT ASSOCIATION 14) Approval of New Position Class Specifications for Economic Development Project Coordinator, Assistant Finance Director, and Accounting Manager It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. 2015-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CLASS SPECIFICATION FOR ECONOMIC DEVELOPMENT PROJECT COORDINATOR RESOLUTION NO. 2015-62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALFORNIA, APPROVING THE CLASS SPECIFICATION FOR ASSISTANT FINANCE DIRECTOR RESOLUTION NO. 2015-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALFORNIA, APPROVING THE CLASS SPECIFICATION FOR ACCOUNTING MANAGER PUBLIC WORKS 15) As -needed Consulting, Inspection, and Plan Check Services for Various Building Projects It is recommended that the City Council approve an agreement with RKA Consulting Group of Walnut, California in the amount of $75,000 for as -needed consulting, inspection, and plan -check services for various building projects. 16) Agreement with Willdan Engineering for City Traffic Engineering Services It is recommended that the City Council approve the agreement with Willdan Engineering in the amount not to exceed $90,000 to provide City traffic engineering services. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Spence, Toma, Warshaw, Wong, Sykes 7 Agenda rnaterial is available at www.westcovina.org Tuesday August 18, 2015 END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 17) Fees for Residential Rooftop Solar Photovoltaic System Pursuant to Ordinance No. 2280 a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2015-64 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING FEES FOR RESIDENTIAL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEMS PURSUANT TO ORDINANCE NO. 2280 Motion by second by to DEPARTMENTAL REGULAR MATTERS CITY CLERK'S OFFICE 18) Designation of Voting Delegate for League of California Cities 2015 Annual Conference & Expo It is recommended that the City Council designate a voting delegate and up to two alternates for the League of California Cities 2015 Annual Conference & Expo. Motion by second by to CITY MANAGER'S OFFICE 19) Letter of Support of U.S. Senate Bill 1819 It is recommended that the City Council approve sending a letter in support of U.S. Senate Bill 1819, the Securing Military Personnel Response Firearm Initiative Act. 8 Agenda material is available at www.westcovina.org Tuesday August 18, 2015 Motion by second by to FINANCE DEPARTMENT 20) State Controller's Review Report of Administrative and Internal Accounting Controls and Audit Report of the Special Gas Tax Street Improvement Fund, Traffic Congestion Relief Fund and Proposition 1B Fund It is recommended that the City Council receive and file the State Controller's Review Report of Administrative and Internal Accounting Controls and Audit Report of the Special Gas Tax Street Improvement Fund, Traffic Congestion Relief Fund and Proposition 113 Fund. Motion by to PUBLIC WORKS second by 21) Agreement for National Pollutant Discharge Elimination System Permit Compliance Services It is recommended that the City Council approve a one year agreement with John L. Hunter and Associates, Inc. in the amount not to exceed $94,750 for National Pollutant Discharge Elimination System Permit compliance services. Motion by second by to SUCCESSOR AGENCY SEE SEPARATE AGENCY AGENDA Recess the City Council meeting at to convene the Successor Agency meeting. The City Council meeting reconvened at MAYOR/COUNCILMEMBERS REPORTS None. AB1234 Conference and Meeting Report (verbal, if any) (In accordance with All 1234, Councilmembers shall make a brief repot orfile a written report on an), meeting/event/conference attended at Cite expense.) 9 Agenda material is available at www.westcoviiia.org Tuesday August 18, 2015 CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f- Requests far reports, studies, or investigations that are not readily available must be placed on the City Council/Conununih, Development Commission agenda as items of business and must be approved by a majortq, of the City Council/Community, Development Commission.) None. CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 09/01/2015 6:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. 10 Agenda material is available at www.westeovina.org Tuesday August 18, 2015 The following are excerpts from the Penal Corte 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 11 Agenda material is available at www.)vestcovitia.org