07.07.15 CC Regular AgendaCITY OF WEST COVINA
CITY COUNCIL
TUESDAY JULY 07, 2015, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Fredrick Sykes
Mayor Pro Tem James Toma
Councilman Mike Spence
Councilmember Corey Warshaw
Councilmember Ben Wong
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at ivww.westcovina.orQ. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
Tuesday July 07, 2015
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY JULY 07, 2015, 7:00 PM
REGULAR MEETING
INVOCATION
Pastor Mason Okubo
Immanuel First Lutheran Church
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Kaiser Permanente Check Presentation for West Covina Police Explorers
ORAL COMMUNICATIONS - Five (5) minutes per sneaker
Please step forward to thepodium and state your name and city of residence for the record when recognized by the
Mayor.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
ORDINANCES FOR ADOPTION
1) Ordinance Amending Section 15-32 of Article I of Chapter 15 of the West Covina
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
Municipal Code Relating to Possession of Weapons
This ordinance was introduced at the West Covina City Council meeting of June 16,
2015. The purpose of this ordinance is to amend Section 15-32 (Possession of Weapons
of City Hall Prohibited) of Article I (General) of Chapter 15 (Miscellaneous Provisions
Relating to Public Health and Safety) of the West Covina Municipal Code, relating to
weapons.
The ordinance will take effect 30 days after its adoption on July 7, 2015
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2278 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTION 15-32 (POSSESSION OF
WEAPONS AT CITY HALL PROHIBITED) OF ARTICLE I (GENERAL) OF
CHAPTER 15 (MISCELLANEOUS PROVISIONS RELATING TO PUBLIC HEALTH
AND SAFETY), RELATING TO POSSESSION OF WEAPONS
AWARD OF BID
2) Award of Contract for Del Norte Park Improvements (Project No. PP-14211)
It is recommended that the City Council take the following actions:
1.) Award a contract to Principles Contracting, Inc., in the amount of $74,700 for the
construction of Del Norte Park Improvements and authorize the City Manager and City
Clerk to execute an agreement; and
2.) Transfer $87,000 from the un-appropriated Park Dedication Fee fund balance to City
Project PP-14211 (Account No. 174.82.8432.7700), which includes contract amount
($74,700), contingencies ($7,470) and contract administration ($4,830).
APPROVAL OF FINAL MAP
3) Approval of Final Maps
Approval of Final Map for Tract Map No. 72579
Location: 3228, 3238, and 3244 Holt Avenue
Subdivider: Oak Creek - Holt, Inc.
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-53 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT
MAP NO. 72579 LOCATED AT 3228, 3238, AND 3244 HOLT AVENUE (OAK
CREEK - HOLT, INC.)
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Tuesday July 07, 2015
CITY MANAGER'S OFFICE
4) Cancelation of August 4, 2015 City Council Meeting
It is recommended that the City Council cancel the August 4, 2015 City Council meeting
due to National Night Out.
5) 2015 City Council Candidates Forum
It is recommended that the City Council approve West Covina Improvement Association
to utilize the City Council Chambers for a City Candidates Forum on October 13, 2015.
6) Audit of Athens Services Fee Structure and Franchise Agreement
It is recommended that the City Council authorize the City Manager to execute a
professional services agreement with Willdan Financial Services to conduct an audit of
Athens Services Fee Structure and Franchise Agreement at a cost not to exceed $35,500.
FINANCE DEPARTMENT
7) Fiscal Year 2015-16 Investment Policy
It is recommended that the City Council adopt the City's Investment Policy for Fiscal Year
2015-16.
8) Cost Allocation Plan and Fee Study
It is recommended that the City Council rescind the previously awarded contract to
Revenue & Cost Specialists, LLC for a Fee and Charge Study in the amount of $38,000,
and to allow staff to request new quotes.
9) Approval of Fund Balance Policy Implementing Governmental Accounting
Standards Board '(GASB) Statement No. 54 and a Reserve Policy for the General
Fund
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-52 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING A FUND BALANCE
POLICY IMPLEMENTING GOVERNMENTAL ACCOUNTING STANDARDS
BOARD (GASB) STATEMENT NO. 54 AND A RESERVE POLICY FOR THE
GENERAL FUND
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
FIRE DEPARTMENT
10) Reimbursement of Response Costs Under the California Fire Assistance Agreement
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-51 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, IDENTIFYING THE TERMS AND
CONDITIONS FOR WEST COVINA FIRE DEPARTMENT RESPONSE AWAY
FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY
INCIDENT
HUMAN RESOURCES
11) Commercial Property Insurance Coverage for Fiscal Year 2015-2016
It is recommended that the City Council approve the renewal of the City's property
insurance coverage for FY 15-16 with The. Hanover Insurance Company at a cost of
$39,786.
POLICE DEPARTMENT
12) Private Grant (Kaiser Permanente) for Police Explorers
It is recommended that the City Council accept the new Kaiser Permanente grant and
appropriate $2,000 into 221.31.3110.6338.
13) Police Department Vehicle Equipment and Conversion Services
It is recommended that the City Council take the following actions:
1.) In accordance with Municipal Code Chapter 2, . Article VII, Division 2, Sec. 2-
333(I)(2), and the findings of the West Covina Finance Department/Purchasing Officer,
find that the County of San Bernardino's Request for Bid (RFB) # SHR115-ADMSR-1398
for safety vehicle equipment and installation services satisfies West Covina's bid process;
and
2.) Authorize the Police Department to utilize West Coast Lights & Sirens for public
safety vehicle equipment and conversion services through the term of the County of San
Bernardino's contract (#15-225, through June 30, 2018).
14) Asset Forfeiture Funds for Dispatch Communication Console Equipment
It is recommended that the City Council appropriate a total of $30,000 in federal asset
forfeiture funds from the fund balance of Fund 117 into 117.31.3116.7130 for new
dispatch console equipment.
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
PUBLIC WORKS
15) Joint Letter Requesting the California Congressional Delegation to Support the
Proposed "Water Quality Improvement Act of 2015"
It is recommended that the City Council sign onto the joint letter requesting the California
Congressional delegation's support of the "Water Quality Improvement Act of 2015."
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Spence, Toma, Warshaw, Wong, Sykes
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
16) Amendments to the Community Development Block Grant (CDBG) FY 2015-2016
Action Plan and FY 2015-2020 Strategic Plan
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council approve the proposed
amendments to the CDBG FY 2015-2016 Action Plan and FY 2015-2020 Strategic Plan
and authorize appropriations necessary to implement the amendments.
Motion by second by
to
17) FY 2015-2016 Community Development Block Grant (CDBG) Public Service Project
Funding
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
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Tuesday July 07, 2015
f) Recommendation: It is recommended that the City Council allocate $129,065 in CDBG
fluids to the Public Service Projects as outlined in Table 1 of the staff report and authorize
the necessary appropriations.
Motion by second by
to
18) West Covina Citywide Sewer Service Charge
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council approve a 0.5 percent rate
increase for Fiscal Year 2015-2016 and adopt the following resolution:
RESOLUTION NO. 2015-54 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE RATE AND
AUTHORIZING COLLECTION OF ANNUAL SEWER SERVICE CHARGE
THROUGH THE COUNTY TAX BILL
Motion by second by
to
DEPARTMENTAL REGULAR MATTERS
CITY ATTORNEY'S OFFICE
19) Ballot Measure Regarding City Manager Qualifications, Recruitment, Hiring and
Removal and Resolutions Calling for Election and Requesting Consolidation
Services with Los Angeles County for the November 3, 2015 General Municipal
Election
It is recommended that the City Council take the following actions:
1.) Place a measure on the November 3, 2015 ballot to revise the voter enacted ordinance
regarding qualifications, recruitment, hiring, and removal of the City Manager; and
2.) Adopt the following resolutions related to the November 3, 2015 General Municipal
Election:
A. Resolution No. 2015-34: Calling the November 3, 2015 General Municipal Election
B. Resolution No. 2015-35: Requesting Election Services from the County
C. Resolution No. 2015-36: Regulating Candidate's Statements
D. Resolution No. 2015-49: Arguments and Impartial Analysis of City Measure
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Tuesday July 07, 2015
E. Resolution No. 2015-50: Rebuttal Arguments for City Measure
Motion by second by
to
PUBLIC WORKS
20) West Covina Landscape Maintenance District No. 1 Setting of Fiscal Year 2015-2016
Assessment Rate
It is recommended that the City Council adopt the following resolution, which provides
for the assessment rates to be maintained at their current rate of 11.88 cents per 100
dollars of assessed valuation:
RESOLUTION NO. 2015-45 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ASSESSMENT FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND FIXING THE TAX
RATE FOR SAID MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2015
Motion by second by
to
21) West Covina Landscape Maintenance District No. 2 Setting of 2015-2016 Assessment
Rate
It is recommended that the City Council adopt the following resolution, which provides
for the assessment rates to be maintained at their current rate of 6.43 cents per 100 dollars
of assessed valuation:
RESOLUTION NO.2015-46 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ASSESSMENT FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO.2 AND FIXING THE TAX
RATE FOR SAID MAINTENANCE DISTRICT FOR FISCAL YEAR BEGINNING
JULY 1, 2015
Motion by second by
to
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN MIKE SPENCE
22) Placement of a General Tax Increase on an Upcoming Ballot
Motion by second by
to
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission)
MAYOR PRO TEM JAMES TOMA
23) Request from Mayor Pro Tem James Toma Requesting the City Council's
Consensus to Instruct City Staff to Prepare a Report on Partnering with Los Angeles
County on the Development of a Pedestrian Trail along Walnut Creek
It is recommended that the City Council direct staff accordingly.
Motion by second by
to
COUNCILMAN MIKE SPENCE
24) Request from Councilman Mike Spence Requesting the City Council's Consensus to
Instruct City Staff to Prepare a Report Reviewing the Mayor's Authority to Sign
Letters Supporting or Opposing Non-Agendized Items
It is recommended that the City Council direct staff accordingly.
Motion by second by
to
CITY COUNCIL COMMENTS
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Agenda material is available at www.westcovina.org
Tuesday July 07, 2015
ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting - CC 07/21/2015 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to. enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org