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12-16-2014 - RegularCITY OF WEST COVINA CITY COUNCIL TUESDAY DECEMBER 16, 2014, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE WEST COVINA, CALIFORNIA 91790 Mayor Fredrick Sykes Mayor Pro Tem James Toma Councilmember Steve Herfert Councilmember Mike Spence Councilmember Corey Warshaw Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. ;For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at wrpmovestcovina.ot . Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these as PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. I CERTIFY THAT A COPY OF IIJE COUNCIL AGENDA FOR THE MEETING OF,d-/%61/AS POSTED IN ACCORDANC E 01187 BROWN ACT AMENDMENT ��� DATED:J� OFFICE OF THE CITY CLERK _ Tuesday December 16, 2014 AGENDA CITY OF WEST COVINA CITY COUNCIL TUESDAY DECEMBER 16, 2014, 7:00 PM REGULAR MEETING INVOCATION Pastor Samuel Martinez Christian Faith Center PLEDGE OF ALLEGIANCE ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) Special City Council Meeting Minutes of September 2, 2014 Regular City Council Meeting Minutes of September 2, 2014 COMMISSION SUMMARY OF ACTIONS (receive & file) 2) Human Resources Commission - December 11, 2013 and June 11, 2014 3) Planning Commission - December 9, 2014 APPROVAL OF FINAL MAP 4) Approval of Final Map for Tract Map No. 71644 Location: 301 S. Glendora Avenue Subdivider: Lennar Multifamily Communities, LLC 2 Agenda material is available at www.westcovina.org Tuesday December 16, 2014 It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT MAP NO. 71644 LOCATED AT 301 S. GLENDORA AVENUE (LENNAR MULTIFAMILY COMMUNITIES, LLC) . 5) Approval of Final Map for Parcel Map No. 72728 Location: 243 N. Lang Avenue Subdivider: Hokie, LP It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 72728 LOCATED AT 243 N. LANG AVENUE (HOKIE, LP) CITY CLERK'S OFFICE 6) Destruction of Documents as Prescribed By Law It is recommended that the City Council adopt the following resolution authorizing the destruction of specific records: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW CITY MANAGER'S OFFICE 7) Cancellation of January 6, 2015, City Council Meeting It is recommended that the City Council cancel the City Council meeting of January 6, 2015, due to the upcoming holidays. COMMUNITY DEVELOPMENT COMMISSION 8) Approval of Revision to the City of West Covina Housing Preservation Program Guidelines and Authorization to Reinstate the Program It is recommended that the City Council approve the revised guidelines for the City of West Covina Housing Preservation Program and authorize reinstatement of the program under the new State guidelines. COMMUNITY SERVICES DEPARTMENT 9) Policies and Procedures Manual for Managing Community Development Block Grant -Funded (CDBG) Public Service Providers It is recommended that the City Council approve the proposed Policies and Procedures Manual for Managing Community Development Block Grant -Funded (CDBG) Public Service Providers. 3 Agenda material is available at wsvw.westcovina.org Tuesday December 16, 2014 FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT 10) Extension of Professional Services Agreement with CorVel to Provide Workers' Compensation Third Party Administration It is recommended that the City Council take the following action: 1. Authorize the Mayor to sign and execute the Fifth Amendment to the Professional Services Agreement with CorVel Inc., which provides a month -to -month contract extension with CorVel for comprehensive workers' compensation claims administration from January 1, 2015 through June 30, 2015 at a cost not to exceed $149,168.52, using funds already budgeted in 363.15.1520.6119. PLANNING DEPARTMENT 11) Status of General Plan Update It is recommended that the City Council receive and file this report. POLICE DEPARTMENT 12) Award of Bid - Foreclosure Ordinance Services It is recommended that the City Council take the following actions: 1. Find that Nationwide Cost Recovery Services of Diamond Bar, CA is the sole responsive and qualified vendor to administer the City of West Covina's Foreclosure Ordinance; 2. Authorize City staff to execute Purchase Order agreements with Nationwide Cost Recovery Services to provide services through to the current expiration of the Foreclosure Ordinance (November 2015), and authorize the Mayor of the City of West Covina to execute the Nationwide Cost Recovery Services Proposal and related agreements. A purchase order for the remainder of this fiscal year (January 1 through June 30, 2014) of up to $47,500 will use funds already budgeted in 110.31.3125.6110. PUBLIC WORKS 13) Selection of Consultant for the Orangewood Park Soccer Fields Design It is recommended that the City Council take the following actions: l . Approve a contract with David Volz Design in the amount of $312,151 for the preparation of site design plans and construction documents for Orangewood Park Soccer Field Improvement Project and authorize the City Manager and City Clerk to execute the contract. 2. Transfer $359,951 from the un-appropriated Park Dedication Fee fund balance to City Project PP-06204 (Account No. 173.82.8620.7700), which includes contract amount ($312,151) with 10% contingency ($31,200) and 5% contract administration ($15,600). 14) San Gabriel Valley (SGV) Water Smart City Challenge It is recommended that the City Council receive and file this report. 4 Agenda material is available at www.westcovi►za.org Tuesday December 16, 2014 15) Lot Line Adjustment No. 183 3041 Los Cerrillos Drive It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 183 AT 3041 LOS CERRILLOS DRIVE AND DIRECTING THE RECORDATION THEREOF (STEVEN AND KUAN GAO) CITY ATTORNEY'S OFFICE 16) Interim City Manager Agreement It is recommended that the City Council approve an agreement with the selected Interim City Manager. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Herfert, Spence, Toma, Warshaw, Sykes END OF CONSENT CALENDAR DEPARTMENTAL REGULAR MATTERS CITY ATTORNEY'S OFFICE 17) An Ordinance Amending West Covina Municipal Code § 2-31 Governing Time and Location of City Council Meetings It is recommended that the City Council introduce, give first reading, and waive further reading of the following proposed ordinance amending West Covina Municipal Code § 2-31: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE SECTION 2-31 GOVERNING TIME AND LOCATION OF CITY COUNCIL MEETINGS Motion by second by introduce disapprove hold over ROLL CALL: Herfert, Spence, Toma, Warshaw, Sykes 5 Agenda material is available at wivw.ivestcovina.org Tuesday December 16, 2014 18) Continued Review of West Covina Municipal Code, Sections 2-400 to 2-405 Concerning Campaign Contributions and Consideration of Proposed Provisions It is recommended that the City Council review the existing provisions and proposed options for revisions of the West Covina Municipal Code, Sections 2-400 to 2-405, relating to campaign contribution regulations and provide direction on possible changes to the current Code sections. Motion by second by to MAYOR/COUNCILMEMBERS REPORTS MAYOR FREIDRICK SYKES 19) Annual Appointment of City Council Representatives to Other Agencies It is recommended that the City Council take the following actions: 1. Confirm the Mayor's appointments to the various organizations described in the staff report; and 2. Adopt the following resolution appointing a representative and alternate to the San Gabriel Valley Council of Governments: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NAMING AS THE GOVERNING BOARD REPRESENTATIVE TO SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND AS THE ALTERNATE Motion by second by to COUNCILMEMBER STEVE HERFERT 20) Orangewood Park Security and Safety Improvements It is recommended that the City Council take the following actions: 1. Authorize City staff to complete the security and safety improvements at Orangewood Park, as outlined in this staff report; and 2. Establish Public Works Project No.PP-15206 for the purchase, installation, and contingencies to upgrade the security fencing at Orangewood Park and appropriate $20,000 in park Dedication Fees into a new account in Fund 175 for such improvements. Motion by second by approve disapprove hold over AB1234 Conference and Meeting Report (verbal, if airy) (In accordance with AB 1234, Councihnembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) 6 Agenda material is available at www.ivestcovina.org Tuesday December 16, 2014 CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission) COUNCILMEMBER STEVE HERFERT 21) Request from Councilmember Steve Herfert for City Council's Consideration to Discuss the Conversion of City Streetlights to Light Emitting Diodes (LED) It is recommended that the City Council provide direction to staff on the conversion of street lights. Motion by second by to CITY COUNCIL COMMENTS CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6 City Negotiator: Chung, Barlow * Miscellaneous Unrepresented Management Employees, including -Assistant City Clerk -Assistant City Manager/Community Development Commission Director -Community Services Director -Finance and Administrative Services Director -Fire Chief -Planning Director -Police Chief -Public Works Director and City Engineer ADJOURNMENT 7 Agenda material is available at www. westcovina.org Tuesday December 16, 2014 RULES OF DECORUM The following are excerpts front the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts front the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in.the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. Agenda material is available at www.westcovina.org