07-02-2013 - RegularCITY OF WEST COVINA
CITY COUNCIL
I CERTIFY THAT A COPY OF THE MINIX AGENDA FOR
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OFFICE OF HE I CLERK
TUESDAY JULY 02, 2013, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE
WEST COVINA, CALIFORNIA 91790
Mayor Shelley Sanderson
Mayor Pro Tem Steve Herfert
Councilmember Andrew McIntyre
Councilmember Robert Sotelo
Councilmember Fredrick Sykes
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIESACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey
Avenue, West Covina and at www.westcovina.orQ. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
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PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCA4C 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction 'should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
Tuesday July 02, 2013
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY JULY 02, 201317:00 PM
REGULAR MEETING
INVOCATION
Officer Jeff Mosley
West Covina Police Department
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Proclamation
Parks and Recreation Month
July 2013
ORAL COMMUNICATIONS - Five (5) minutes per sneaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Conununity
Development Commission request specific items to be_removed from the Consent Calendar, for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) Special Council Meeting Minutes of .June 4, 2013
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) Community and Senior Services Commission - March 12, 2013
3) Planning Commission - June 25, 2013
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Agenda material is available at www.westcovina.org
Tuesday July 02, 2013
CITY MANAGER'S OFFICE
4) Agreement to Lease an Office at City Hall for the Greater West Covina Business
Association
It is recommendation that the City Council approve the attached lease agreement leasing
240 square feet of office space to the Greater West Covina Business Association at City
Hall.
FINANCE/ADMINISTRATIVE SERVICES
5) FY 2013-2014 Department Heads' Employment Agreement - Salary and Benefits
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SALARIES AND
BENEFITS FOR DEPARTMENT HEADS
6) Placement of Property Insurance Coverage for Fiscal Year 2013-13
It is recommended that the City Council approve placement of the City's property
insurance coverage for FY2013-14 with The Hanover Insurance Group & Casualty Cos.,
at a cost of $40,404 annually.
PUBLIC WORKS
7) Adoption of Western Riverside Council of Governments (WRCOG) California
HERO Program allowing city property owners access to energy efficiency loans
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, CONSENTING TO THE INCLUSION
OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA
HERO PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE
ENERGY SOURCES, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND
ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND APPROVING THE
AMENDMENT TO A CERTAIN JOINT POWERS AGREEMENT RELATED
THERETO
S) Five -Year Extension of Landscape Maintenance Contract for Maintenance District
Nos. 1, 2, and 4
It is recommended that the City Council take the following actions:
1. Approve a five-year contract extension to Azteca Landscape effective July 1, 2013,
with no increase in the current contract amount for landscape maintenance services.
2. Authorize the Public Works Director/City Engineer and City Clerk to execute such
contract.
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Agenda material is available at wwmwestcovina.org
Tuesday July 02, 2013
9) Change Order to Residential Street Rehabilitation Project No. SP-13104 (Annual
Program)
It is recommended that the City Council take the following actions:
1. Approve the proposed extra work done by Gentry Brothers, Inc., in the amount of
$2,150,000 and authorize the Public Works Director/City Engineer to execute a
change order for the proposed additional work.
2. Transfer $354,296 from the approved Fiscal Year 2013-2014 CIP Project (S-8) to
Project No. SP-13105 (Account No. 124.81.8322.7200).
3. Transfer $535,000 from the approved Fiscal Year 2013-2014 CIP Project (S-7) to
Project No. SP-13104 (Account No. 124.81.8321.7200).
4.. Authorize the Public Works Director to enter into a contract agreement with Pacifica
Services, Inc., of Pasadena, for an amount not to exceed $50,000 for project
inspection.
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Herfert, McIntyre, Sotelo, Sykes, Sanderson
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION OR
SEPARATE ACTION
END OF CONSENT CALENDAR
MAYOR/COUNCILMEMBERS REPORTS
No reports.
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission)
No reports.
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Agenda material is available at wwmwesteovina.org
Tuesday July 02, 2013
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting - CC 07/16/2013 7:00 PM
RULES OF DECORUM
The following are excerpts front the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true'any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be.forthwith, by the presiding officer, barred from further audience before the
council, unless permission'to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts front the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
Agenda material is available at www.westcovina.org