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04/16/19 CC Agenda Packet       CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY   APRIL 16, 2019, 7:00 PM REGULAR MEETING   CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790   Mayor Lloyd Johnson Mayor Pro Tem Tony Wu Councilman Dario Castellanos Councilwoman Letty Lopez-Viado Councilmember Jessica C. Shewmaker     Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.  PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY     TUESDAY APRIL 16, 2019, 7:00 PM REGULAR MEETING        INVOCATION Led by Pastor Samuel Martinez Amazing Love Ministries   PLEDGE OF ALLEGIANCE Led by Councilman Dario Castellanos   ROLL CALL   REPORTING OUT FROM CLOSED SESSION   PRESENTATIONS Small Business Week They Will Know Presentation by CSAQMD   ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.   CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.   APPROVAL OF MEETING MINUTES   1)OCTOBER 2, 2018, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES MARCH 19, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES MARCH 21, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MARCH 22, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION  It is recommended that the City Council receive and file the Closed Session and Regular Meeting Minutes of October 2, 2018, the Closed and Regular Meeting Minutes of March 19, 2019, the Closed Session Minutes of March 21, 2019, and March 22, 2019.   INVESTMENT REPORT   2)INVESTMENT REPORT FOR THE MONTH ENDED FEBRUARY 28, 2019  It is recommended that the City Council receive and file the Investment Report for the month ended February 28, 2019.   CITY MANAGER'S OFFICE CITY MANAGER'S OFFICE   3)CONSIDERATION OF PLACING “SAY NO TO PANHANDLING” SIGNS IN DESIGNATED CITY AREAS-COUNCILWOMAN LOPEZ-VIADO  It is recommended that the City Council direct the City Manager to install “Say No To Panhandlers” signs in designated areas within the City.   4)EVALUATION OF SENIOR DISCOUNT FOR CITY TRANSPORTATION-COUNCILMEMBER SHEWMAKER  It is recommended that the City Council direct the City Manager to reduce the Dial A Ride and City Shuttle fare from $1.00 per ride (one way) to $0.50 per ride for seniors ages 55 and over.   5)APPROVAL OF AGREEMENT WITH MUNITEMPS FOR INTERIM HUMAN RESOURCES/RISK MANAGEMENT DIRECTOR SERVICES  It is recommended that the City Council approve the agreement with MuniTemps for Interim Human Resources/Risk Management Director Services in an amount not to exceed $80,000.   6)REQUEST FOR LETTER OF SUPPORT FOR SENATE BILL 751 (RUBIO) SAN GABRIEL VALLEY REGIONAL HOUSING TRUST-MAYOR JOHNSON  It is recommended that the City Council direct the City Manager to send a letter of support to our legislative representatives for Senate Bill (SB) 751.   COMMUNITY DEVELOPMENT   7)CONSIDERATION OF AMENDMENT OF CONTRACT FOR CITY ENGINEER SERVICES (WILLDAN)  It is recommended that the City Council authorize the Interim City Manager to execute the First Amendment to the Agreement for Professional Services for City Engineer Services by Willdan in the amount of $50,000 for Fiscal Year 2018-19.   8)AWARD OF CONTRACT FOR ANNUAL CONCRETE REPAIR PROGRAM - PROJECT NO. SP-18003, SP-18030, AND SP-19002  It is recommended that the City Council authorize the Interim City Manager to execute a contract agreement with CT & T Concrete Paving, Inc., of Diamond Bar, California, in the amount of $126,213.34 for the Annual Concrete Repair Program.   9)CONSIDERATION OF APPROVAL OF AMENDMENT OF CONTRACT FOR BUILDING SERVICES (RKA)  It is recommended that the City Council authorize the Interim City Manager to execute the Third Amendment to the Agreement for Professional Services for Building Services by RKA in the amount of $50,000 for Fiscal Year 2018-19.   FINANCE DEPARTMENT   10)CONSIDERATION OF APPROVAL OF AMENDMENT OF FINANCIAL CONSULTANT SERVICES AGREEMENT (VTD)  It is recommended that the City Council authorize the Interim City Manager to execute the Third Amendment to the Professional Services Agreement with Vavrinek, Trine, Day & Co., LLP.   END OF CONSENT CALENDAR      HEARINGS   DEPARTMENTAL REGULAR MATTERS   COMMUNITY DEVELOPMENT   11)DISCUSSION REGARDING SHOPPING CART CONTAINMENT  Staff recommends that the City Council review the information in the staff report and provide appropriate direction regarding Shopping Cart regulations.   CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)   CITY COUNCIL COMMENTS   ADJOURNMENT     Next Tentative City Council Meeting Regular Meeting 05/07/2019        7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.  Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.  a. The city council may establish a limit on the duration of oral communications. b. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. c. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.  d. Sec. 2-50. Decorum--Required.  While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:  Addressing the Mayor and City Council without first being recognized. a. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council.b. Repetitiously addressing the same subject.c. Failing to relinquish the podium when directed to do so. d. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member.  e. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.  f. b. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. AGENDA ITEM NO. 1    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:OCTOBER 2, 2018, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES MARCH 19, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES MARCH 21, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MARCH 22, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION RECOMMENDATION: It is recommended that the City Council receive and file the Closed Session and Regular Meeting Minutes of October 2, 2018, the Closed and Regular Meeting Minutes of March 19, 2019, the Closed Session Minutes of March 21, 2019, and March 22, 2019. DISCUSSION: Prepared by: Carrie Gallagher, Assistant City Clerk Attachments 10.02.2018 CC Closed Session Meeting Minutes Draft  10.02.2018 CC Regular Session Meeting Minutes Draft  03.19.2019 CC Closed Session Meeting Minutes Draft  03.19.2019 CC Regular Session Meeting Minutes Draft  03.21.2019 CC Closed Session Meeting Minutes Draft  03.22.2019 CC Closed Session Meeting Minutes Draft  CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY OCTOBER 02, 2018, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER’S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER The Regular Closed session meeting on Tuesday, October 2, 2018 was called to at 6:02 p.m. in the City Manager’s Conference Room at City Hall, 1444 W. Garvey Avenue, West Covina, California, 91790 by Mayor Lloyd Johnson. ROLL CALL Council Members Present: Council Members Mike Spence (arrived at 6:26 p.m.), James Toma, and Corey Warshaw, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Council Members Absent: None City Staff Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant City Manager/Community Services Director Nikole Bresciani, Human Resources Director Edward Macias, Management Analyst Eva Sahagun, Economic Development and Housing Director Paulina Morales, and Workers’ Compensation Attorney Jeremiah Heisler 10/02/2018 CC Closed Session Meeting Minutes Page 2 of 3 PUBLIC COMMENTS ON ITEMS ON THE AGENDA City Attorney Kimberly Hall Barlow reported that there was no public comments during the closed session discussion. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: APN’s: 8474-011-942 & 943 (Lakes Parking Structures) Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow Negotiating Parties: CIP 2014-SG Covina Owner, LLC Under Negotiation: Price and Terms of Payment CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Bryan Chalais v. City of West Covina (Case No.’s ADJ10389318, ADJ10389343, ADJ10607033, ADJ10758764) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: One (1) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Freeland, Macias, Bresciani, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn - W.C. Police Management Association - W.C. Police Officers’ Association - W.C. Firefighters’ Management Assoc. - W.C. Firefighters’ Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads REPORTING OUT City Attorney Kimberly Hall Barlow reported that there was no reportable action taken during the closed session discussion. 10/02/2018 CC Closed Session Meeting Minutes Page 3 of 3 ADJOURNMENT Mayor Johnson adjourned the meeting at 7:02 p.m. The next Regular City Council Meeting is scheduled for Tuesday, October 16, 2018 at 7:00 p.m., in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California. Submitted by: _______________________________ Carrie Gallagher, CMC Assistant City Clerk _______________________________ Lloyd Johnson Mayor CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY OCTOBER 02, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Regular City Council Meeting was called to order at 7:06 p.m., on Tuesday, October 02, 2018 at the Council Chambers, 1444 West Garvey Avenue South, West Covina, California, 91790, by Mayor Lloyd Johnson. ROLL CALL Councilmembers Present: Councilmembers Mike Spence, James Toma, Corey Warshaw, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Councilmembers Absent: None City Staff: Present: Chris Freeland City Manager, Nikole Bresciani Assistant City Manager/Community Services Director, Rosalia Butler Assistant City Clerk, Scott Porter City Attorney; Other city staff presented reports and responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Councilman Mike Spence led the Pledge of Allegiance. 10/02/18 CC Regular Meeting Minutes Page 2 of 8 REPORTING OUT FROM CLOSED SESSION City Attorney Kimberly Hall Barlow reported that there was no reportable action taken during the closed session discussion. CHANGES TO THE AGENDA City Manager Freeland announced there were no changes to the agenda. PRESENTATIONS Recognition of 2018 Lab World of Dance Champions Presentation of American Cancer Society Relay for Life Certificates Proclamation proclaiming October 5, 2018 as Manufacturing Day Proclamation proclaiming October 7-13, 2018 as National Fire Prevention Week ORAL COMMUNICATIONS - Five (5) minutes per speaker Speaker: Norma Levario Phil Kaufman Jerri Potras Johns Shewmaker Wen Wen Zhang Gretchen M. Hillman Jefferson DeRoux --End of Oral Communications-- CONSENT CALENDAR Ordinances for Adoption – Procedural Waiver. ACTION: MOTION BY SPENCE, SECONDED BY WARSHAW, CARRIED 5-0 to, approve Consent Calendar Item 1 thru 3, 5, 6, and 8 as recommended. ACTION: MOTION BY WU, SECONDED BY WARSHAW, CARRIED 5-0 to, approve Consent Calendar Item 4 as recommended. (Item 4 was pulled from the Consent Calendar by Mayor Pro Tem Wu.) ACTION: MOTION BY TOMA, SECONDED BY WARSHAW, CARRIED, 5-0 to, approve Consent Calendar Item 7 as recommended, amended to include notification to existing businesses with off sale alcohol licenses. (Item 7 was pulled from the Consent Calendar by Councilmember Toma.) 10/02/18 CC Regular Meeting Minutes Page 3 of 8 APPROVAL OF MEETING MINUTES 1) CARRIED 5-0 to approve the following meeting minutes: • August 21, 2018 Regular City Council/Successor Agency Closed Session Meeting Minutes • August 21, 2018 Regular City Council/Successor Agency/Housing Authority Public Financing Authority Meeting Minutes • September 11, 2018 Special City Council/Successor Agency Closed Session Meeting Minutes COMMISSION SUMMARY OF ACTIONS 2) CARRIED 5-0 to approve the following Commission Summary of Actions: • July 10, 2018 Community and Senior Services Commission Meeting CLAIMS AGAINST THE CITY 3) Government Tort Claim Denials CARRIED 5-0 to deny the following Government Tort Claims and the claimants be notified: Eileen Aquino vs. The City of West Covina Christian Moreno vs. The City of West Covina CITY MANAGER'S OFFICE 4) Reorganization of Community Services, Planning, Public Works, and Economic Development into New City Department ( Item 4 was pulled from the Consent Calendar by Mayor Pro Tem Wu for separate consideration) ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY COUNCILMEMBER WARSHAW, CARRIED 5-0 to: 1) Adopt RESOLUTION NO. 2018-124 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CREATING THE CLASS SPECIFICATION AND SALARY RANGE OF COMMUNITY DEVELOPMENT DIRECTOR, PLANNING MANAGER, PUBLIC SERVICES SUPERINTENDENT, MAINTENANCE SERVICES SUPERVISOR, PUBLIC SERVICES MANAGER AND SENIOR ACCOUNTANT, AND ELIMINATING UNNECESSARY CLASS SPECIFICATIONS; 2) Approve the various reclassifications as presented in the staff report. 10/02/18 CC Regular Meeting Minutes Page 4 of 8 COMMUNITY SERVICES DEPARTMENT 5) Cortez Park Community & Senior Center Kitchen Project CARRIED 5-0 to adopt RESOLUTION NO. 2018-118 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 (Senior Center Kitchen)” HUMAN RESOURCES 6) Award of Contract to Carl Warren & Company for Third-Party General Liability Claims Administration Support Services CARRIED 5-0 to authorize the City Manager to execute a three-year professional services agreement with two (2) one-year renewal options with Carl Warren & Company to provide third-party claims administration support services for the City’s General Liability Claims Program. PLANNING DEPARTMENT 7) Courtesy Notification Standard for Code Amendment 18-04 (Alcohol Sales at Service Stations) (Item 7 was pulled from the Consent Calendar by Councilmember Toma for separate consideration) ACTION: MOTION BY COUNCILMAN SPENCE AND SECONDED BY COUNCILMEMBER TOMA, CARRIED 5-0 to instruct staff to complete the courtesy noticing as identified in the staff report [a courtesy mailing list to be created through E- notification on the City website and allow anyone that has an interest to sign up through that system], amended to include notification to existing business with off sale alcohol licenses. PUBLIC WORKS 8) Acceptance of Public Improvements for Structured Cabling Systems (Project No. BP- 17034) CARRIED 5-0 to: accept the Structured Cabling Systems Project as complete – Project No. BP-17034; and Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and Authorize the release of retention funds 35 days after recordation of the Notice of Completion. END OF CONSENT CALENDAR 10/02/18 CC Regular Meeting Minutes Page 5 of 8 HEARINGS PUBLIC HEARINGS 9) Appeal of Precise Plan No. 15-07, Tentative Parcel Map No. 73652, Variance No. 15- 18, and Mitigated Negative Declaration of Environmental Impact to Subdivide an Existing 0.62-Acre Multi-Family Residentially Zoned Parcel to Facilitate the Construction of Seven (7) Condominiums Mayor Johnson announced the Public Hearing Matter, Assistant City Clerk Butler verified that proper legal notice was given, and Mayor Johnson opened the Public Hearing. Senior Planner Ron Garcia presented the staff report and PowerPoint presentation. Staff responded to questions from Council. Public Comments in Favor of Appeal (Opposition of the project) Dae Han, Appellant Peggy Hale Gretchen M. Hillman Richard Rodrigues Cheryl Rodriquez Robert Torres Opposition of Appeal (Support of the project) Clem Ziroli, property owner and developer Rebuttal Comments Dae Han ---End of Public Comment--- ACTION: MOTION BY SPENCE, SECOND BY WARSHAW, CARRIED 4-1 (JOHNSON) to adopt the following resolutions: RESOLUTION NO. 2018-119 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND CERTIFYING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND MITIGATION MONITORING AND REPORTING PROGRAM FOR PRECISE PLAN NO. 15-07, TENTATIVE TRACT MAP NO. 73652 AND VARIANCE NO. 15-18 ON APPEAL OF PLANNING COMMISSION ACTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED RESOLUTION NO. 2018-120 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND APPROVING PRECISE PLAN NO. 15-07 ON 10/02/18 CC Regular Meeting Minutes Page 6 of 8 APPEAL OF PLANNING COMMISSION ACTION, as amended to include the planting of trees along the easterly property line to form a level of privacy and to relocate the trash enclosure to the western property line. RESOLUTION NO. 2018-121 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLD THE DECISION OF THE PLANNING COMMISSION AND APPROVING TENTATIVE TRACT MAP NO. 73652 ON APPEAL OF PLANNING COMMISSION ACTION RESOLUTION NO. 2018-122 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND APPROVING VARIANCE NO. 15-18 ON APPEAL OF PLANNING COMMISSION ACTION THE CITY COUNCIL MEETING WAS RECESSED AT 10:00 P.M. AND RECONVENED AT 10:12 P.M. WITH ALL MEMBERS PRESENT, BY MAYOR LLOYD JOHNSON. DEPARTMENTAL REGULAR MATTERS CITY MANAGER'S OFFICE 10) Mayoral Rotation Ordinance Revision ACTION: MOTION BY JOHNSON, SECOND BY WU, CARRIED BY CONSENSUS to receive and file the report, retain the current ordinance, and not introduce, waive further reading and give first reading to ORDINANCE NO. 2446 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF ARTICLE II OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE MAYOR SELECTION PROCESS.” FINANCE DEPARTMENT 11) Establishment of New Fees and Changes to Existing Fees and Fines ACTION: MOTION BY TOMA, SECOND BY WARSHAW, CARRIED 3-2 (SPENCE, WU) to adopt RESOLUTION NO. 2018-114 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A NEW FEE SCHEDULE THAT ESTABLISHES NEW FEES AND CHANGES TO EXISTING FEES AND FINES,” with the exception of the two Fire Department proposed fees related to fire and life safety inspections. FIRE DEPARTMENT 12) Agreement with Fire Recovery USA, LLC for Emergency Incident Billing and Inspection Billing Services 10/02/18 CC Regular Meeting Minutes Page 7 of 8 ACTION: CONSENSUS to hold this item over to the next City Council meeting. MAYOR/COUNCILMEMBERS REPORTS COUNCILMAN MIKE SPENCE 13) Street Naming Policy ACTION: MOTION BY SPENCE, SECOND BY WARSHAW, CARRIED 5-0 to incorporate into the Community Service Foundation annual report, which will be presented at the next meeting, a mechanism to allow a developer to donate to the Community Services Foundation for the establishment of a street name within the development. COUNCILMEMBER JAMES TOMA 14) Homeless Education & Solutions for Business/Commercial Property Owners Assistant City Manager/Community Services Director Nikole Bresciani presented the staff report. Staff responded to questions from Council. Following Council discussion, Council provided direction to staff to: • Research having Athens Services provide billing insert to business regarding link to Toolkit for Businesses to address homelessness • Provide a flyer to businesses applying for a business license a link to the Toolkit for Business • Develop Best Practices for new businesses regarding homelessness • Discuss with Athens Services for lock on trach bins • Involve GWC to email businesses regarding Toolkit for Businesses and Best Practices • Maintain data of actions conducted with businesses • Provide quarterly reports to the Council at public meetings with weekly report to Council as needed • Study a shopping cart retrieval program • Have business provide emergency contacts to the City • ACTION: CONSENSUS, to approve direction provided to staff. AB1234 Conference and Meeting Report (verbal, if any) None CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION 10/02/18 CC Regular Meeting Minutes Page 8 of 8 (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission.) COUNCILMAN MIKE SPENCE 15) Request from Councilman Mike Spence Requesting the City Council’s Consideration to take a Position on Proposition 10 (Affordable Housing Act) ACTION: MOTION BY SPENCE, SECOND BY JOHNSON, CARRIED 5-0 to have the City Council formally oppose Proposition 10 (Affordable Housing Act). 16) Request from Councilman Mike Spence Requesting the City Council’s Consideration to Review New Law on Sidewalk Vending ACTION: BY CONSENSUS, to have the City Attorney review the new law on sidewalk vending, and if needed to bring back for Council’s consideration a Code Amendment. CITY COUNCIL COMMENTS Councilmember Toma requested to adjourn tonight’s meeting in memory of Anita Santarina, wife of City of Carson Councilmember Elito Santarina. ADJOURNMENT The meeting was adjourned at 11:27 p.m. in memory of Anita Santarina, wife of City of Carson Councilmember Elito Santarina. The next Regular City Council Meeting will be held on October 16, 2018 at the City Council Chambers, 1444 West Garvey Avenue South, West Covina, California 91790. Submitted by: ___________________________________ Carrie Gallagher, CMC Assistant City Clerk ___________________________________ Lloyd Johnson Mayor CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 19, 2019, 5:30 PM SPECIAL MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Closed Session Meeting of the West Covina City Council was called to order at 5:40 p.m. held in the City Manager’s Conference Room located at 1444 West Garvey Avenue South, West Covina, California, 91790, by Mayor Lloyd Johnson. ROLL CALL Councilmembers Present: Councilmembers Jessica C. Shewmaker, Letty Lopez-Viado, Dario Castellanos, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Councilmembers Absent: None City Staff Present: Nikole Bresciani Acting City Manager/Public Services Director, Scott Porter City Attorney, Martin Pinon Interim Human Resources Director, Paulina Morales Community Economic Development Housing Manager, Melissa Ballard Attorney, Gary Kranker Attorney, Jamaar M. Boyd-Weatherby PUBLIC COMMENTS ON ITEMS ON THE AGENDA None 03/19/19 CC Closed Session Meeting Minutes Page 2 of 3 CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code § 54956.9(d)(4): 1 potential case CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Luebe, Cynthia v. Los Angeles County Metropolitan Transportation Authority et al.; LASC Case number BC629302 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Joshua Rodriguez v. City of West Covina (Case Number 17-cv-00138-CBM (JCx)) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Rios, Kasey v. Adam Jerome Berger and City of West Covina (LA Superior Case Number: BC671575) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: APN Nos. 8474-003-915, 8474-003-918, 8474-003-940, 8474-007-928, 8474-007- 931, 8474-007-932, 8474-007-933, 8474-007-934, 8474-007-935, 8474-007-939, 8474-007- 940 City Negotiator: Bresciani, Anderson, Morales, Porter Negotiating Parties: Starwood Retail Partners, LLC. Under Negotiation: Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Bresciani, Pinon, Porter Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn - W.C. Police Management Association - W.C. Police Officers’ Association - W.C. Firefighters’ Manement Assoc. - W.C. Firefighters’ Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads 03/19/19 CC Closed Session Meeting Minutes Page 3 of 3 ADJOURNMENT The meeting was adjourned at 6:55 p.m., by Mayor Johnson. The next West Covina City Council Meeting will be held on Tuesday, April 02, 2019 at 7:00 p.m. located in West Covina City Council Chambers, 1444 West Garvey Avenue South, West Covina, California 91790. Submitted by: _______________________________ Carrie Gallagher, CMC Assistant City Clerk _______________________________ Lloyd Johnson Mayor CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 19, 2019, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Regular Meeting was called to order at 7:12 p.m. on Tuesday, March 19, 2019 at the City Council Chambers located at 1444 West Garvey Avenue South, West Covina, California 91790, by Mayor Lloyd Johnson. ROLL CALL Councilmembers Present: Councilmembers Jessica C. Shewmaker, Letty Lopez-Viado, Dario Castellanos, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Councilmembers Absent: None City Staff: Nikole Bresciani Acting City Manager/Public Services Director, Scott Porter City Attorney, Carrie Gallagher Assistant City Clerk; Other city staff presented reports and responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Mayor Lloyd Johnson led the Pledge of Allegiance. 03/19/19 CC Regular Meeting Minutes Page 2 of 7 REPORTING OUT FROM CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code § 54956.9(d)(4): 1 potential case CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Luebe, Cynthia v. Los Angeles County Metropolitan Transportation Authority et al.; LASC Case number BC629302 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Joshua Rodriguez v. City of West Covina (Case Number 17-cv-00138-CBM (JCx)) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Rios, Kasey v. Adam Jerome Berger and City of West Covina (LA Superior Case Number: BC671575) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: APN Nos. 8474-003-915, 8474-003-918, 8474-003-940, 8474-007-928, 8474-007- 931, 8474-007-932, 8474-007-933, 8474-007-934, 8474-007-935, 8474-007-939, 8474-007- 940 City Negotiator: Bresciani, Anderson, Morales, Porter Negotiating Parties: Starwood Retail Partners, LLC. Under Negotiation: Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Bresciani, Pinon, Porter Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn - W.C. Police Management Association - W.C. Police Officers’ Association - W.C. Firefighters’ Manement Assoc. - W.C. Firefighters’ Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads 03/19/19 CC Regular Meeting Minutes Page 3 of 7 City Attorney Scott E. Porter reported that there was no reportable action taken during the closed session discussion. PRESENTATIONS Recognition of Youth Wrestling Champion Resolution of Commendation for Community & Senior Services Commissioner Paul Blackburn Police Explorer Recognition ORAL COMMUNICATIONS - Five (5) minutes per speaker. Speaker: James Toma Daniel Lueranos Raymonf Edmondson Brian Jobst Heidi Freeman Jerri Potras Jim Grivich Renee Chavez Bill Robinson Chris Miller Birdie Kim Fa’anunu ---End of Public Comment— CONSENT CALENDAR ACTION: MOTION BY COUNCILMAN CASTELLANOS AND SECONDED BY MAYOR PRO TEM WU, CARRIED 5-0 to Approve Consent Calendar 1 thru 3 and 5 thru 6. ACTION: MOTION BY COUNCILMAN CASTELLANOS AND SECONED BY COUNCILWOMAN LOPEZ-VIADO, CARRIED 5-0, to Approve Consent Calendar Item 4. (Pulled by CASTELLANOS for further discussion) ACTION: MOTION BY MAYOR JOHNSON AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0, to Approve Consent Calendar Item 7. (Pulled by JOHNSON for further discussion) APPROVAL OF MEETING MINUTES 03/19/19 CC Regular Meeting Minutes Page 4 of 7 1) FEBRUARY 5, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES FEBRUARY 19, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETING MINUTES CARRIED 5-0 to: receive and file the Closed Session and Regular Meeting Minutes of February 5, 2019, and the Closed Session and Regular Meeting Minutes of February 19, 2019. INVESTMENT REPORT (receive & file) 2) INVESTMENT REPORT FOR THE MONTH ENDED JANUARY 31, 2019 CARRIED 5-0 to: receive and file the Investment Report for the month ended January 31, 2019. ORDINANCES FOR ADOPTION - Procedural Waiver. 3) ADOPTION OF ORDINANCE NO. 2448 - REPEALING AND REENACTING SECTION 19-1 OF ARTICLE 1 OF CHAPTER 19 OF THE MUNICIPAL CODE RELATED TO STANDARDS FOR CITY STREETS AND CONSTRUCTION CARRIED 5-0 to: adopt the following ordinance: ORDINANCE NO. 2448 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REPEALING AND REENACTING SECTION 19-1 OF ARTICLE 1 OF CHAPTER 19 OF THE MUNICIPAL CODE RELATED TO STANDARDS FOR CITY STREETS AND CONSTRUCTION COMMUNITY DEVELOPMENT 4) ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR DOOR ACCESS CONTROL SYSTEM AT CITY FACILITIES (PROJECT NO. BP-17006) (Item 4 pulled by Councilmember Castellanos for further discussion) ACTION: MOTION BY COUNCILMAN CASTELLANOS AND SECONDED BY COUNCILWOMAN LOPEZ-VIADO, CARRIED 5-0 to: take the following actions: 1. Accept the public construction improvements for (Project No. BP-17006); 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3. Authorize release of retention funds 35 days after recordation of the Notice of Completion. 03/19/19 CC Regular Meeting Minutes Page 5 of 7 5) ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR RESIDENTIAL STREETS REHABILITATION PROJECT AT VARIOUS LOCATIONS (PROJECT NO. SP- 17029) CARRIED 5-0 to: take the following actions: 1. Accept the public improvements for the Residential Streets Rehabilitation Project (Project No. SP-17029); 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3. Authorize release of retention funds 35 days after recordation of the Notice of Completion. 6) RELEASE OF FAITHFUL PERFORMANCE GUARANTEE FOR 1000 AND 1050 LAKES DRIVE CARRIED 5-0 to: accept all on-site improvements for 1000 and 1050 Lakes Drive and authorize the release of the Performance Security cash deposit in the amount of $36,200. PUBLIC SERVICES 7) APPROVE BLANKET PURCHASE ORDER TO J & L CUSTOM AUTO BODY REPAIR FOR FISCAL YEAR 2018-19 (Item 7 pulled by Mayor Johnson for further discussion) ACTION: MOTION BY MAYOR JOHNSON AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0 to: take the following action: 1. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b), which states that the City Council can dispense with the competitive bidding procedures upon finding that it will prove impracticable or uneconomical and authorize a purchase order for J & L Custom Auto Body Repair totaling $100,000 from Account No. 365.41.4170.6417 and authorize the City Manager or her designee to execute related purchase documents. END OF CONSENT CALENDAR DEPARTMENTAL REGULAR MATTERS FINANCE 8) COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2018 03/19/19 CC Regular Meeting Minutes Page 6 of 7 ACTION: MOTION BY COUNCILMEMBER SHEWMAKER AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0 to: submit to the City Council the following letters and financial reports for the year ended June 30, 2018: • Comprehensive Annual Financial Report; • Government Auditing Standards Letter; • Audit Communication Letter; • West Covina Housing Authority Fund Financial Report; • West Covina Housing Authority Fund Addendum to the Annual Progress Report; and Air Quality Improvement Fund Financial Statements. CITY MANAGER'S OFFICE 9) APPOINTMENT POWERS OF THE CITY MANAGER ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY COUNILMEMBER SHEWMAKER, CARRIED 4-1(JOHNSON) to: introduce by title, waive further reading of the following ordinance: ORDINANCE NO. 2454 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA AMENDING SECTION 2-151 OF THE WEST COVINA MUNICIPAL CODE, REGARDING THE APPOINTMENT POWERS OF THE CITY MANAGER COMMUNITY DEVELOPMENT 10) REQUEST FOR PROPOSALS FOR DEVELOPMENT OPPORTUNITY SITE AT FORMER BKK LANDFILL SITE ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 4-1(JOHNSON) to: authorize the City Manager to release a Request for Proposals (RFP) for development of the Development Opportunity Site at the BKK landfill (APN Nos: 8735-001-919, 8735-001-920, 8735- 001-931, 8735-002-906, 8735-002-909, 8735-002-910, and 8735-002-018). MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) 11) REQUEST FROM MAYOR LLOYD JOHNSON REQUESTING THE CITY COUNCIL'S CONSIDERATION TO CANCEL WATER SERVICE LINE COVERAGE WITH SERVICE LINE WARRANTIES OF AMERICA, INC. ACTION: MOTION BY CONSENSUS, to provide staff direction. CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION None 03/19/19 CC Regular Meeting Minutes Page 7 of 7 CITY COUNCIL COMMENTS None ADJOURNMENT The meeting was adjourned the meeting at 9:58 p.m., by Mayor Johnson. The next City Council Meeting will be held on Tuesday, April 02, 2019 at the West Covina City Council Chambers, 1444 West Garvey Avenue South, West Covina, California 91790. Submitted by: _______________________________ Carrie Gallagher, CMC Assistant City Clerk _______________________________ Lloyd Johnson Mayor CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 21, 2019, 7:00 PM SPECIAL MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Special-Closed Session Meeting was called to order on Thursday, March 21, 2019 at 6:00 p.m. held in the City Manager’s Conference Room, 1444 West Garvey Avenue South, West Covina, California 91790, by Mayor Lloyd Johnson. ROLL CALL Council Members Present: Council Members Dario Castellanos, Letty Lopez-Viado, Jessica C. Shewmaker, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Council Members Absent: None City Staff: Scott Porter City Attorney PUBLIC COMMENTS ON ITEMS ON THE AGENDA None CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT (authorized by Government Code section 54957(b)(2)) Title: Interim City Manager 03/21/19 CC Special-Closed Session Meeting Minutes Page 2 of 2 ADJOURNMENT The meeting was adjourned at 9:48 p.m. The meeting was continued on Friday, March 22, 2019 at 7:00 p.m. which was adjourned at 9:50 p.m. The next Regular Meeting was scheduled on Tuesday, April 02, 2019 at 7:00 p.m. held in the West Covina City Council Chamber, 1444 West Garvey Avenue South, West Covina, California 91790. CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 22, 2019, 7:00 PM SPECIAL MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Special-Closed Session Meeting was called to order on Friday, March 21, 2019 at 7:00 p.m. held in the City Manager’s Conference Room, 1444 West Garvey Avenue South, West Covina, California 91790, by Mayor Lloyd Johnson. ROLL CALL Council Members Present: Council Members Dario Castellanos, Letty Lopez-Viado, Jessica C. Shewmaker, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson Council Members Absent: None City Staff: Scott Porter City Attorney PUBLIC COMMENTS ON ITEMS ON THE AGENDA None CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT (authorized by Government Code section 54957(b)(2)) Title: Interim City Manager 03/22/19 CC Special-Closed Session Meeting Minutes Page 2 of 2 ADJOURNMENT The meeting was continued on Friday, March 22, 2019 at 7:00 p.m. from Thursday, March 21, 2019 which was adjourned at 9:50 p.m. The next Regular Meeting was scheduled on Tuesday, April 02, 2019 at 7:00 p.m. held in the West Covina City Council Chamber, 1444 West Garvey Avenue South, West Covina, California 91790. AGENDA ITEM NO. 2    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:INVESTMENT REPORT FOR THE MONTH ENDED FEBRUARY 28, 2019 RECOMMENDATION: It is recommended that the City Council receive and file the Investment Report for the month ended February 28, 2019. DISCUSSION: The Investment Report (Attachment No. 1) presents the City’s and the Successor Agency’s cash and investments for the month ended February 28, 2019.  This report is in compliance with California Government Code Section 53646 regarding the reporting of detailed information on all securities, investments, and monies of the City, as well as, reporting of the market value of the investments held.  All of the investments contained within the portfolio are in full compliance with Government Code Section 53601 and the City’s Investment Policy as to the types of investments allowed.  The City’s Investment Policy was last revised and adopted by City Council on June 5, 2018.  As stated in the attached report, there are sufficient funds to meet the budgeted expenditures over the next six months. The City’s Investment Policy has set primary goals of the portfolio management of safety, liquidity and yield.  The City’s surplus funds are with the Los Angeles County Investment Pool (LACIP) and Chandler Asset Management.  At February 28, 2019, the investment portfolio had a market value of $59,587,741. Bond reserves are held and invested by a Trustee.  The investment of these funds is governed by an investment policy approved by the City Council as a part of the governing documents for each specific bond issue.  At February 28, 2019, the bond reserves had a market value of $7,145,027. Prepared by: Todd H. Owens, Accounting Manager Additional Approval: Robbeyn Bird, Interim Finance Director Attachments Attachment No. 1 - Investment Report  Chandler Report  AGENDA ITEM NO. 3    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:CONSIDERATION OF PLACING “SAY NO TO PANHANDLING” SIGNS IN DESIGNATED CITY AREAS-COUNCILWOMAN LOPEZ-VIADO RECOMMENDATION: It is recommended that the City Council direct the City Manager to install “Say No To Panhandlers” signs in designated areas within the City. BACKGROUND: Panhandling is a solicitation made in person for immediate donation of money or other gratuity.  Aggressive panhandling is generally understood as panhandling that uses coercive tactics such as badgering, harassment, threats or demand of money to name a few.  Aggressive panhandling has been associated with increased blight within neighborhoods, and raises safety concerns.  The issue of panhandling or aggressive panhandling in the City of West Covina (City) has risen over the past few years.  Residents have voiced their concerns regarding increased traffic hazards and traffic congestion due to panhandling activity at freeway on-ramps and off-ramps.    During the February 5, 2019 City Council Meeting, Councilwoman Lopez-Viado requested to agendize an item related to the regulation of panhandling along City streets and freeway entrances.  Councilwoman Lopez-Viado also requested that City staff research how other neighboring cities such as Upland and Pomona have addressed this problem in their cities and whether signs have helped to minimize the impacts of certain panhandling activity.   This staff report examines whether the City can use similar signage to address similar panhandling problems in the City of West Covina. DISCUSSION: FIRST AMENDMENT PROTECTED SPEECH Requests for money constitute speech protected by the First Amendment.  The City, therefore, cannot totally prohibit solicitation activity.  The City can, however, enforce existing statutes which relate to aggressive panhandling.  The following are examples of statutes that the City can enforce:  First, Vehicle Code section 22520.5 generally prohibits solicitation and vending activity within 500 feet of freeway on-ramps;  Second, Penal Code section 647c makes it a crime if a person "willfully and maliciously obstructs the free movement of any person" in a place open to the public;  Third, Penal Code 602 prohibits specified trespassing activities.  Subsection (t) creates a misdemeanor when a person who was previously convicted of a crime in that location refuses to leave, after the property owner (or agent) requests the person leave.  Staff has looked at other cities with respect to their approach to reducing panhandling within city limits: THE CITY OF UPLAND   The City of Upland created a program through a private committee of residents formed by a member of its City Council.  The program was aimed at addressing the City's panhandling issues.  The committee decided to place signs in problem areas.  The committee received approval from the City Council and the signs were purchased and installed by City staff and handed out to local merchants by the committee volunteers.     The “Say No To Panhandlers” signs were designed to help educate the public about panhandling and according to the Upland Police Department, have reduced panhandling in areas were the signs were placed.  Metal “No Soliciting Street and Highways” signs were placed at freeway on-ramps and off-ramps by the City and are enforced by Vehicle Code Section 22520.5 which refers to solicitations on freeway on-ramps and off-ramps.   Cardboard “Say No To Panhandlers” signs were given to local businesses in shopping centers by its volunteer committee as a deterrent only and cannot be enforced by the vehicle code.    The City uses its municipal code section to enforce aggressive panhandling in areas of the City other than the freeway on-ramps and off-ramps. The City of Upland and the courts have collaborated to ensure the enforceability of the City's municipal code section. A violation of its municipal code results in the issuance of a misdemeanor citation. In addition to making the signs, the City of Upland is currently working with CalTrans to have certain signs placed on CalTrans property.   THE CITY OF POMONA   The City of Pomona has installed “Say No To Panhandlers” signs within its City boundaries to reduce panhandling at freeway on-ramps and off-ramps and other adjoining intersections. In addition, the City has partnered with community leaders to distribute “It's Okay To Say No To Panhandlers” signs at other problem locations such as local business where panhandlers tend to gather.      Metal “Say No To Panhandlers” signs were placed at the freeway on-ramps and off-ramps by City staff. These signs are enforced by Vehicle Code Section 22520.5 which refers to solicitation within 500 feet of freeway on-ramps and off-ramps.   Cardboard or paper “It’s Okay To Say No To Panhandlers” signs were handed out to local business by volunteers for placement in shop windows as a deterrent to stopping panhandling activity. These signs cannot be enforced by the vehicle code section.    The City of Pomona’s intent for the signs is to send the message that giving out money in these designated areas increases blight, creates traffic hazards, and reduces the quality of life for nearby residents.  The “Say No To Panhandlers” signs are intended to help educate the public about panhandling. According to Pomona’s Police Chief, the City has seen approximately 80% reduction in panhandling in areas where the signs were placed.   The City of Pomona also has a municipal code that addresses panhandling. The Pomona municipal code prohibits solicitations within certain areas (e.g. within 25 feet of ATMs) and solicitation in aggressive manners.  The majority of the misdemeanor citations issued are rejected or turned into fines by the courts for the violator.       THE CITY OF EASTVALE The City of Eastvale is patrolled by the Riverside County Sheriff’s Department. The City recently adopted a portion of the panhandling sign program from the Upland Police Department.  The City Manager was provided direction by the City Council to purchase and install panhandlers signs in the community.  To date, no signs have been placed in the City. The City of Eastvale has an ordinance in place that addresses aggressive panhandling at parks and other designated areas. Citations are issued to violators but unlike Upland, its citations are only fine based and are not prosecuted in the court.  The City is responsible for collecting any such fine. Any solicitation on the freeway on-ramps and off-ramps are enforced by the vehicle code. The success of this program within the City of Eastvale is yet to be determined due to the infancy of the program. CITY OF WEST COVINA The City of West Covina can follow a similar path taken by the cities of Upland, Pomona and Eastvale by implementing a “Say No To Panhandlers” signs program.  The signs could be placed in designated areas of the City and also on freeway property once the signs are made and authorization has been granted by CalTrans. Volunteers can start distributing Cardstock signs to business owners within approximately three to four weeks. Signs placed on CalTrans property could take one month to make and several more weeks to install depending on CalTrans decision to allow the signs on their property.  The  Deputy District attorney who oversees criminal prosecutions in West Covina stated the court will accept citations for violations of Vehicle Code section 22520.5 [freeway vending], Penal Code section 647(c) [accosting in public places] and Penal Code 602(t)(2) [trespass after request to leave from place of prior conviction]. LEGAL REVIEW: With or without a sign in place with respect to on-ramps and off-ramps, the police can issue citations for violations of State law. The proposed “Say No To Panhandlers” signs, would remind the public that they don't have to aid panhandlers. The City’s Municipal Code does not carve out special rules which apply only in West Covina regarding aggressive panhandling. The following statutes, summarized above, potentially apply to panhandling:                California Vehicle Code section 22520.5.     "(a) No person shall solicit, display, sell, offer for sale, or otherwise vend or attempt to vend any merchandise or service while being wholly or partly within any of the following:     (1) The right-of-way of any freeway, including any on-ramp, off-ramp or roadway shoulder which lies within the right-of-way of the freeway.   (2) Any roadway or adjacent shoulder within 500 feet of a freeway off-ramp or on-ramp.                 (3) Any sidewalk within 500 feet of a freeway off-ramp or on-ramp, when vending or attempting to vend to vehicular traffic.     (b) Subdivision (a) does not apply to roadside rest area or vista point located within a freeway right-of-way which is subject to Section 22520.6, to a tow truck or service vehicle rendering assistance to a disabled vehicle, or to a person issued a permit to vend upon the freeway pursuant to Section 670 of the Streets and Highways Code.     (c) A violation of this section is an infraction. A second or subsequent conviction of a violation of this section is a misdemeanor." California Penal Code section 647c: "Every person who willfully and maliciously obstructs the free movement of any person on any street, sidewalk, or other public place or on or in any place open to the public is guilty of a misdemeanor.   Nothing in this section affects the power of a county or a city to regulate conduct upon a street, sidewalk, or other public place or on or in a place open to the public." California Penal Code section 602(t)(2)  "602.  Except as provided in subdivisions (u), (v), and (x), and Section 602.8, every person who willfully commits a trespass by any of the following acts is guilty of a misdemeanor: ... "(t) (1) Entering upon private property, including contiguous land, real property, or structures thereon belonging to the same owner, whether or not generally open to the public, after having been informed by a peace officer at the request of the owner, the owner’s agent, or the person in lawful possession, and upon being informed by the peace officer that he or she is acting at the request of the owner, the owner’s agent, or the person in lawful possession, that the property is not open to the particular person; or refusing or failing to leave the property upon being asked to leave the property in the manner provided in this subdivision. (2) This subdivision applies only to a person who has been convicted of a crime committed upon the particular private property." The City Attorney has reviewed this report. OPTIONS: The City Council has the following options:  Approve staff's recommendation; or1. Provide alternative direction.2. Prepared by: Richard Bell, Captain Additional Approval: Nikole Bresciani, Assistant City Manager/Public Services Director Fiscal Impact FISCAL IMPACT: Staff recommends that a total of ten (10) signs be installed along the Interstate 10 Freeway corridor, with permission of Caltrans as appropriate.  The signs will cost up to $65 each (including signs, poles, and cement), plus installation labor costs.  The Maintenance Division of the Public Services Department will fund the cost of the signs from Account No. 124.41.4151.6254, and will also fund the installation/labor costs of Maintenance Division workers.  No additional appropriation is needed for Fiscal Year 2018-19  Attachments Attachment No. 1 - No Soliciting Sign  Attachment No. 2 - Say No To Panhandlers Sign  Attachment No. 3 - It's OK To Say No To Panhandlers Sign  CITY COUNCIL GOALS & OBJECTIVES: Identify Resources & Programs for Homeless Solutions AGENDA ITEM NO. 4    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:EVALUATION OF SENIOR DISCOUNT FOR CITY TRANSPORTATION-COUNCILMEMBER SHEWMAKER RECOMMENDATION: It is recommended that the City Council direct the City Manager to reduce the Dial A Ride and City Shuttle fare from $1.00 per ride (one way) to $0.50 per ride for seniors ages 55 and over. BACKGROUND: This item was requested to be agendized by Councilmember Jessica Shewmaker at the March 5, 2019 City Council Meeting. DISCUSSION: MV Transportation, Inc. (MV) has staffed and managed the City of West Covina's Fixed Route Shuttle (Shuttle) and Dial-A-Ride (DAR) services since March 2014. The Shuttle service consists of three alignments (Red, Blue, and Green) that operate Monday-Friday from 6:30 a.m. to 7:00 p.m. The estimated annual hours of operation for the Shuttle service are 11,650, with over 47,925 annual passengers in Fiscal Year (FY) 2017-18.  The City Shuttle program is open to riders of all ages including school-age children. The DAR operates Monday-Friday from 8:00 a.m. to 5:30 p.m., and Sunday from 8:00 a.m. to 2:30 p.m. The estimated annual hours of operation for the DAR service are 7,600, with over 15,945 annual passengers in FY 2017-18.  The City's DAR program predominately serves seniors and individuals who are disabled.  Fare revenue offsets the contract cost of providing the services.  Fare rates are set by the City.  The current fare of $1 for a one-way trip on the Dial-A-Ride or Shuttle was made effective on January 6, 2014, with the September 17, 2013, approval of the City Fee Schedule.  The increase in the fare from $0.50 to $1.00 was recommended by staff in June 2013 to offset anticipated higher fuel costs and the expected increase in a new contract which required new vehicles. It should be noted that this occurred prior to the award of the transit contract to MV in December 2013. Revenue collected in FY 2017-18 for the DAR program totaled $14,507.   Revenue collected for the Shuttle program totaled $45,415.  If the City provides a senior discount for riders of either or both the transit programs, it is reasonable to expect that the City would need to use additional transportation funds from Prop C and Measure R to compensate for the loss of fare revenue.  A reduction in fare, however, may potentially increase ridership, helping to make up the difference.   MV is able to accommodate the decrease in fare cost for seniors, but the drivers do not make change and only take the exact fare amount.  OPTIONS: The City Council has the following options:  Approve staff's recommendation; or1. Provide alternative direction.2. Prepared by: Kelly McDonald, Public Services Manager Additional Approval: Nikole Bresciani, Assistant City Manager/Public Services Director Fiscal Impact FISCAL IMPACT: There are sufficient funds available in Prop C and Measure R to compensate for the loss in fare revenue which may result from a discount in the fare for senior riders.  There is no impact to the General Fund. AGENDA ITEM NO. 5    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:APPROVAL OF AGREEMENT WITH MUNITEMPS FOR INTERIM HUMAN RESOURCES/RISK MANAGEMENT DIRECTOR SERVICES RECOMMENDATION: It is recommended that the City Council approve the agreement with MuniTemps for Interim Human Resources/Risk Management Director Services in an amount not to exceed $80,000. DISCUSSION: The previous Human Resources/Risk Management Director gave notice of his resignation at the end of February 2019.  With his last day slated for Friday, March 8th, City staff reached out to MuniTemps to interview and hire a temporary Interim Human Resources/Risk Management Director.  With the resignation, it was imperative to have someone with experience to be able to step right in and oversee day-to-day operations of the Human Resources/Risk Management Department with the volume of personnel matters, litigation and claims the City receives.  In addition, with the resignation of the former City Manager effective March 5, 2019, the recruitment for an Interim City Manager and permanent City Manager needed to begin immediately.  The Interim Human Resources/Risk Management Director began on Monday, March 11, 2019, and is budgeted to be in this role through June 30, 2019, however that could change if the City hires a permanent Human Resources/Risk Management Director by that time.  The Acting City Manager signed under her authority until the item could be brought before the City Council. The City reserves the right to adjust hours, length of contract, or contract personnel assigned to the City. OPTIONS: The City Council has the following options:  Approve staff's recommendation; or1. Provide alternative direction.2. Prepared by: Nikole Bresciani, Assistant City Manager/Public Services Director Fiscal Impact FISCAL IMPACT: The City Council approved a budget amendment at the April 2, 2019 City Council Meeting appropriating the The City Council approved a budget amendment at the April 2, 2019 City Council Meeting appropriating the funds for this professional service.  $80,000 was the projection from March 11, 2019 thru June 30, 2019 for 40 hours per week, 16 weeks, at $125/hour. Attachments Attachment No. 1 - Muni Temps Agreement  Exhibit A  GOVERNMENT STAFFING SERVICES, INC.EXHIBIT "A" of Municipal Staffing Agreement Municipality:City of West Covina, CA Notes Client Contact: Nikole Bresciani Acting City Manager Interim Position:Human Resources Director Martin Piñon Bill Rate per Hour:$125 Hours per Week:40 Within a 4/10 Work Schedule Start Date:3/11/2019 Expected Duration:6 Months Depending on Needs of City. PROPER SUPERVISION JOB DESCRIPTION Authorized Signature: ______________________________________ _____________________________ City Representative Date City will properly supervise MuniTemps employee(s) performing its work and be responsible for its business operations, services, and intellectual property. City will also properly supervise, control, and safeguard its premises, processes, or systems, and not permit MuniTemps employees to operate any vehicle or mobile equipment unless approved by MuniTemps in writing. DIRECT HIRE / CONVERSION FEE OF MUNITEMPS ASSOCIATES CITY may hire MuniTemps associate (Martin Piñon) "directly" as Employee or as Independent contractor, or "indirectly" through a third party upon paying a direct hire / conversion as follows: (1) If MuniTemps associate has worked a "minimum of" 980 hours on this assignment at CITY (per this Exhibit A), CITY shall pay a direct hire / conversion fee equal to 9% of the annualized hourly pay rate (pay rate x 2,080) offered by CITY to MuniTemps associate. (2) If MuniTemps associate has worked "less than" 980 hours on this assignment at CITY (per this Exhibit A), CITY shall pay a direct hire / conversion fee equal to 18% of the annualized hourly pay rate (pay rate x 2,080) offered by CITY to MuniTemps associate. Under general administrative direction, plans, organizes, directs and administers the City's Human Resources and Risk Management programs and services; acts as chief spokesperson in the meet and confer process with represented City employees; develops goals, policies and procedures for human resource and risk management related issues; is responsible for recruitment, classification, training, benefit administration, records management, employee relations, workers' compensation and risk management activities; performs related work as required. INVOICING INFORMATION: Let us know who needs to receive a copy of invoices. Note: A/P must be copied also. Name:________________________ Name:____________________________ Title:_________________________ Title:_____________________________ Email:________________________ Email:____________________________ Municipal Staffing Agreement City of West Covina - Exhibit A (HR Director) Martin Piñon 3/7/2019 3:16 PM DocuSign Envelope ID: 5627CB60-06CD-45C1-93BB-FA2C8F567F2F Mark Baxter 3/8/2019 Purchasing Manager Mbaxter@westcovina.org AGENDA ITEM NO. 6    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:REQUEST FOR LETTER OF SUPPORT FOR SENATE BILL 751 (RUBIO) SAN GABRIEL VALLEY REGIONAL HOUSING TRUST-MAYOR JOHNSON RECOMMENDATION: It is recommended that the City Council direct the City Manager to send a letter of support to our legislative representatives for Senate Bill (SB) 751. BACKGROUND: Mayor Lloyd Johnson requested this item be agendized to discuss sending a letter of support for SB 751. DISCUSSION: California has an affordable housing crisis, which is especially acute in the San Gabriel Valley due to the high cost of housing, even in formerly affordable communities.  The Los Angeles Homeless Services Authority's 2018 point-in-time count for the San Gabriel Valley found that the number of unsheltered persons grew to 2,790 people-a 19% increase from the 2017 point-in-time count.  In West Covina, homelessness increased by 75% from 2017 based on the 2018 point-in-time count.  In contrast, the Los Angeles Homeless Services Authority found that homelessness decreased across the entire county by 3% in 2018. SB 751 addresses the growing homelessness crisis in the San Gabriel Valley by establishing a San Gabriel Valley Regional Housing Trust to receive available public and private funds to finance affordable housing projects for homeless and low-income populations.  Existing law authorizes the creation of the Orange County Housing Finance Trust, a joint powers authority, for the purposes of funding housing specifically assisting the homeless population and persons and families of extremely low, very low, and low income within Orange County.  The Bill was referred to committee as amended on March 27, 2019, and was slated for a hearing April 10, 2019.  At the time of this report, the hearing has been postponed with no date listed.   OPTIONS: The City Council has the following options:  Approve staff's recommendation; or1. Provide alternative direction.2. Prepared by: Nikole Bresciani, Assistant City Manager/Public Services Director Attachments Attachment No. 1 - Senate Bill 751  AMENDED IN SENATE MARCH 27, 2019 SENATE BILL No. 751 Introduced by Senator Rubio February 22, 2019 An act to amend Section 50408 of the Health and Safety Code, relating to housing. add Section 6539.6 to the Government Code, relating to joint powers. legislative counsel’s digest SB 751, as amended, Rubio. Department of Housing and Community Development: annual report. Joint powers authorities: San Gabriel Valley Regional Housing Trust. The Joint Exercise of Powers Act authorizes 2 or more public agencies, by agreement, to form a joint powers authority to exercise any power common to the contracting parties, as specified. Existing law authorizes the agreement to set forth the manner by which the joint powers authority will be governed. That act specifically authorizes the creation of the Orange County Housing Finance Trust, a joint powers authority, for the purposes of funding housing specifically assisting the homeless population and persons and families of extremely low, very low, and low income within the County of Orange, as specified. This bill would similarly authorize the creation of the San Gabriel Valley Regional Housing Trust, a joint powers authority, by any or all of the cities within the jurisdiction of the San Gabriel Valley Council of Governments, with the stated purpose of funding housing to assist the homeless population and persons and families of extremely low, very low, and low income within the San Gabriel Valley. The bill would authorize the San Gabriel Valley Regional Housing Trust to fund the planning and construction of housing, receive public and private 98 ATTACHMENT NO. 1 financing and funds, and authorize and issue bonds. The bill would require that the joint powers agreement establishing the San Gabriel Valley Regional Housing Trust incorporate specified annual financial reporting and auditing requirements. This bill would make legislative findings and declarations as to the necessity of a special statute for the San Gabriel Valley region. Existing law establishes the Department of Housing and Community Development in the Business, Consumer Services, and Housing Agency. The department is responsible for administering various housing and home loan programs throughout the state. Existing law requires the department, on or before December 31 of each year, to submit an annual report containing specified information to the Governor and both houses of the Legislature on the operations and accomplishments during the previous fiscal year of the housing programs administered by the department. This bill would make a nonsubstantive change to that provision. Vote: majority. Appropriation: no. Fiscal committee: no.​ State-mandated local program: no.​ The people of the State of California do enact as follows: line 1 SECTION 1. The Legislature finds and declares the following: line 2 (a)  California has an affordable housing crisis, which is line 3 especially acute in the San Gabriel Valley due to the high cost of line 4 housing in that area, even in formerly affordable communities. line 5 (b)  The establishment of the San Gabriel Valley Regional line 6 Housing Trust to receive available public and private funds could line 7 help finance affordable housing projects for homeless and line 8 low-income populations. line 9 SEC. 2. Section 6539.6 is added to the Government Code, to line 10 read: line 11 6539.6. (a)  (1)  Notwithstanding any other law, any or all of line 12 the cities within the jurisdiction of the San Gabriel Valley Council line 13 of Governments may enter into a joint powers agreement pursuant line 14 to this chapter to create and operate a joint powers agency to fund line 15 housing to assist the homeless population and persons and families line 16 of extremely low, very low, and low income, as defined in Section line 17 50093 of the Health and Safety Code, within the San Gabriel Valley line 18 region. 98 — 2 — SB 751 line 1 (2)  The joint powers agency created pursuant to this section line 2 shall be known as the San Gabriel Valley Regional Housing Trust, line 3 and shall be created and operate in accordance with this section. line 4 (b)  The San Gabriel Valley Regional Housing Trust shall be line 5 governed by a board of directors consisting of elected officials line 6 representing the representative cities that are party to the joint line 7 powers agreement. line 8 (c)  Notwithstanding any other law, the San Gabriel Valley line 9 Regional Housing Trust may do any of the following: line 10 (1)  Fund the planning and construction of housing of all types line 11 and tenures for the homeless population and persons and families line 12 of extremely low, very low, and low income, as defined in Section line 13 50093 of the Health and Safety Code, including, but not limited line 14 to, permanent supportive housing. line 15 (2)  Receive public and private financing and funds. line 16 (3)  Authorize and issue bonds, certificates of participation, or line 17 any other debt instrument repayable from funds and financing line 18 received pursuant to paragraph (2) and pledged by the San Gabriel line 19 Valley Regional Housing Trust. line 20 (d)  The San Gabriel Valley Regional Housing Trust shall line 21 incorporate into its joint powers agreement annual financial line 22 reporting and auditing requirements that shall maximize line 23 transparency and public information as to the receipt and use of line 24 funds by the agency. The annual financial report shall show how line 25 the funds have furthered the purposes of the San Gabriel Valley line 26 Regional Housing Trust. line 27 (e)  The San Gabriel Valley Regional Housing Trust shall comply line 28 with the regulatory guidelines of each specific state funding source line 29 received. line 30 SEC. 3. The Legislature finds and declares that a special statute line 31 is necessary and that a general statute cannot be made applicable line 32 within the meaning of Section 16 of Article IV of the California line 33 Constitution because of the unique circumstances, described in line 34 Section 1 of this act, in the San Gabriel Valley region. line 35 SECTION 1. Section 50408 of the Health and Safety Code is line 36 amended to read: line 37 50408. (a)  On or before December 31 of each year, the line 38 department shall submit an annual report to the Governor and both line 39 houses of the Legislature on the operations and accomplishments line 40 during the previous fiscal year of the housing programs 98 SB 751 — 3 — line 1 administered by the department, including, but not limited to, the line 2 Emergency Housing and Assistance Program and Community line 3 Development Block Grant activity. line 4 (b)  The report shall include all of the following information: line 5 (1)  The number of units assisted by those programs. line 6 (2)  The number of individuals and households served and their line 7 income levels. line 8 (3)  The distribution of units among various areas of the state. line 9 (4)  The amount of other public and private funds leveraged by line 10 the assistance provided by those programs. line 11 (5)  Information detailing the assistance provided to various line 12 groups of persons by programs that are targeted to assist those line 13 groups. line 14 (6)  The information required to be reported pursuant to Section line 15 17031.8. line 16 (7)  (A)  An evaluation, in collaboration with the Department of line 17 Veterans Affairs, of any program established by the department line 18 pursuant to Article 3.2 (commencing with Section 987.001) of line 19 Chapter 6 of Division 4 of the Military and Veterans Code, line 20 including information relating to the effectiveness of assisted line 21 projects in helping veterans occupying any supportive housing or line 22 transitional housing development that was issued funds pursuant line 23 to that article. line 24 (B)  The evaluation shall include, but is not limited to, the line 25 following information: line 26 (i)  Performance outcome data including, but not limited to, line 27 housing stability, housing exit information, and tenant satisfaction, line 28 which may be measured by a survey, and changes in income, line 29 benefits, and education. line 30 (I)  For purposes of this paragraph, the term “housing stability” line 31 includes, but is not limited to, how many tenants exit transitional line 32 housing to permanent housing or maintain permanent housing, line 33 and the length of time those tenants spent in assisted units. line 34 (II)  For purposes of this paragraph, the term “housing exit line 35 information” includes, but is not limited to, the following: line 36 (ia)  How many tenants left assisted units. line 37 (ib)  The length of tenancy in assisted units. line 38 (ic)  The reason those tenants left assisted units, when that line 39 information is readily obtainable. 98 — 4 — SB 751 line 1 (id)  The housing status of a tenant exiting an assisted unit upon line 2 exit when that information is readily available. line 3 (ii)  Client data, which may include, but is not limited to, line 4 demographic characteristics of the veteran and their family, line 5 educational and employment status of the veteran, and line 6 veteran-specific information including, but not limited to, disability line 7 ratings, type of discharge, branch, era of service, and veterans line 8 affairs health care eligibility. line 9 (8)  An evaluation of any program established by the department line 10 to meet the legal requirements of the Federal Housing Trust Fund line 11 program guidelines. O 98 SB 751 — 5 — AGENDA ITEM NO. 7    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:CONSIDERATION OF AMENDMENT OF CONTRACT FOR CITY ENGINEER SERVICES (WILLDAN) RECOMMENDATION: It is recommended that the City Council authorize the Interim City Manager to execute the First Amendment to the Agreement for Professional Services for City Engineer Services by Willdan in the amount of $50,000 for Fiscal Year 2018-19. DISCUSSION: The loss of the Public Works Director in June of 2018, and subsequent City Hall reorganization to create the Community Development Department created a need to provide contractual City Engineer services from a Professional Engineer (PE).  In previous years, the City included a Professional Engineer (PE) on staff as the Public Works Director.  From July to October, 2018, the City has utilized the services of Emilio Murga, PE (Willdan) to manage the Public Works Department.  Beginning in November, the Community Development Department was formed and incorporated the Engineering Division into that Department.  It is required that the City have a PE on staff to provide review of applications such as grading plans, subdivisions, preparing project specifications and training Engineering staff. On November 20, 2018, the City Council approved an Agreement for Professional Services with Willdan to provide City Engineer Services for $95,000 for Fiscal Year 2018-19 and for $20,500 for Fiscal Year 2019-20.  At that time the City had restructured the organization by splitting the divisions of the Public Works Department between the newly formed Community Development and Public Services Departments.  Because the City has always had a PE on staff, it has been difficult to estimate the cost of providing City Engineer services.  Based on the costs of providing PE services thus far, staff is requesting an increase in the Agreement for Professional Services for Willdan by $50,000.  This increase in the Agreement would come from existing funds within the budget (primarily special funds) so there is no need for a budget adjustment.  The current contract for Engineering Services ends on September of 2019, and an RFP (Request for Proposals) has been released for City Engineering services and proposals have been received.  Staff will be coming back to a future City Council Meeting with those findings.   OPTIONS: OPTIONS: The City Council has the following options:  Approve staff’s recommendation; or1. Provide alternative direction.2. Prepared by: Jeff Anderson, Community Development Director Fiscal Impact FISCAL IMPACT: The fiscal impact for City Engineer services will be $160 per hour up to $145,000 for FY 18/19 and $20,500 for FY 19/20 (through September).  While some of the funds utilized will be General Fund, the majority of funds that will be utilized include transportation funds, maintenance district funds, and sewer funds, depending on the projects being reviewed and approved.  This increase in the Agreement would come from existing funds within the budget (primarily special funds) so there is no need for a budget adjustment.  Attachments ATTACHMENT NO. 1 - 1ST AMENDMENT TO AGREEMENT  ATTACHMENT NO. 2 - CITY ENGINEER AGREEMENT  ATTACHMENT NO. 1 FIRST AMENDMENT TO CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN FOR PROFESSIONAL SERVICES FOR CITY ENGINEER SERVICES This is the First Amendment to the Agreement dated November 20, 2018 between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and, WILLDAN, hereinafter referred to as "Contractor” (“Original Agreement”) is made and entered into as of April 16, 2019. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION 1. RECITALS. This Agreement is made and entered into with respect to the following facts: 1. WHEREAS, the Original Agreement Section 2.0 limited the compensation not to exceed One Hundred Fifteen Thousand Five Hundred Dollars ($115,500). 2. WHEREAS, the City requires additional hours, as such, needs to increase the compensation amount by Fifty Thousand Dollars ($50,000). NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 3. The Compensation and Billing in the Agreement, as set forth in Section 2.1 of the Original Agreement, shall be amended to increase the compensation to One Hundred Sixty-Five Thousand Five Hundred Dollars ($165,500). 4. Except as herein amended, the terms and conditions of the Original Agreement, executed on November 20, 2018 shall remain in full force and effect. [Signatures on following page.] ATTACHMENT NO. 1 IN WITNESS WHEREOF, City and Contractor have executed this Second Amendment as of the date set forth above. CITY OF WEST COVINA ____________________________________ By: David Carmany Interim City Manager WILLDAN ______________________________________ By: Adel Freij Deputy Director APPROVED AS TO FORM: ____________________________________ Scott E. Porter City Attorney AGENDA ITEM NO. 8    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:AWARD OF CONTRACT FOR ANNUAL CONCRETE REPAIR PROGRAM - PROJECT NO. SP-18003, SP-18030, AND SP-19002 RECOMMENDATION: It is recommended that the City Council authorize the Interim City Manager to execute a contract agreement with CT & T Concrete Paving, Inc., of Diamond Bar, California, in the amount of $126,213.34 for the Annual Concrete Repair Program. DISCUSSION: In an effort to maintain its existing infrastructure, the City repairs damaged sidewalks, walkways, driveway approaches and curb and gutter caused by extensive wear and tear, sub-grade settlement, or growth of tree roots on an annual basis.  The work to be performed in this project includes the removal and replacement of existing damaged concrete sidewalks, curb and gutters and removal of conflicting street trees at various locations citywide. A Notice Inviting Bids was advertised in the San Gabriel Valley Tribune on March 12 and March 19, 2019.  In addition, the project was advertised on Planetbids.com, ebidboard.com, and construction.com.  On April 2, 2019, the City received the following nine bids:    No. Contractor City Bid Amount 1.CT & T Concrete paving, Inc.Diamond Bar $126,213.34 2.Hardy & Harper, Inc.Lake Forest $137,954.00 3.EBS General Engineering, Inc.Corona $154,050.00 4.DM Contracting, Inc,Colton $161,786.00 5.V.C.I. Victor construction, Inc.Riverside $178,193.00 6.Yakar Covina $185,237.50 7.ONYX Paving Company, Inc.Anaheim $196,000.00 8.All American Asphalt Corona $197,959.00 9.EC Construction El Monte $208,474.68 CT & T Concrete Paving, Inc. submitted the lowest responsible bid in the amount of $126,213.34.  The engineer's estimate for this project was $166,600.  Nine bids were received and the price submitted by CT & T Concrete Paving, Inc., was lower than the engineer's estimate.  CT & T Concrete Paving, Inc. has a valid State contractor's license and has completed similar projects for the Cities of Chino, Cypress and Downey.  If the contract is awarded, construction will start following issuance of a Notice to Proceed.  The project is anticipated to be completed by June 2019. OPTIONS: The City Council has the following options: 1)    Approve staff’s recommendation; 2)    Reject all bids and re-advertise; or  3)    Provide alternative direction. Prepared by: Romany Basilyous, Civil Engineering Assistant Fiscal Impact FISCAL IMPACT: The total estimated project costs are broken down as follows:    No.Item Amount 1.Design (in house 5%)$6,226.00 2.Construction Contract $126,213.34 3.Contingencies (10%)$12,621.00 4.Inspection 5%$6,311.00 5.Construction Administration (3%)$3,786.00 6.Testing 2%$2,524.00 Total $157,681.34 Funds were approved by the City Council as part of Fiscal Year (FY) 2018-19 Capital Improvement Program (CIP) budget. The TDA funds must be used by June 30, 2019.  There is no impact to the General Fund.  The following special funds were budgeted for FY 2018-19 for this project:      Project No.Funds Account No.Amount SP-18003 TDA 18003.128.7200 $70,000.00 SP-19002 TDA 19002.128.7200 $70,000.00 SP-18030 Measure R 18030.224.7200 $73,409.00 Total $213,409.00 Attachments Attachment No. 1 - Concrete Repair Agreement  AGENDA ITEM NO. 9    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:CONSIDERATION OF APPROVAL OF AMENDMENT OF CONTRACT FOR BUILDING SERVICES (RKA) RECOMMENDATION: It is recommended that the City Council authorize the Interim City Manager to execute the Third Amendment to the Agreement for Professional Services for Building Services by RKA in the amount of $50,000 for Fiscal Year 2018-19. DISCUSSION: Previous to November, 2018, City staff included a Building Official who managed the Building Division, interpreted the Building Code, and completed plan checks. In order to provide elasticity in staffing for counter coverage and heavier than normal workload, the Building Division had included in its budget funding to allow for RKA to fill in and provide building inspection services, plan check services and counter assistance.  This contract amount was specified as $75,000 annually via a contract originally approved in 2015, which will expire in August 2019.  Staff is currently developing an RFP to release in the near future. Since November 2018, the cost of the contract with RKA has been under $75,000.  Based on the cost of providing for building services thus far, staff is requesting an increase in the agreement for professional services for RKA by $50,000.  This increase in the agreement would come from existing funds within the current Fiscal Year 2018-19 Budget so there is no need for a budget adjustment. OPTIONS: The City Council has the following options:  Approve staff’s recommendation; or1. Provide alternative direction.2. Prepared by: Jeff Anderson, Community Development Director Fiscal Impact FISCAL IMPACT: The fiscal impact for Building services will be $85 to $110 per hour (the range is for building inspector, plan The fiscal impact for Building services will be $85 to $110 per hour (the range is for building inspector, plan examiner and plan check engineer (Building Official)) up to $125,000 for FY 18/19.  Funding for these services comes from the General Fund.  This increase in the Agreement would come from existing funds within the budget so there is no need for a budget adjustment. Attachments ATTACHMENT NO. 1 - 3RD AMENDMENT TO AGREEMENT  ATTACHMENT NO. 2 - 2ND AMENDMENT TO AGREEMENT  ATTACHMENT NO. 3 - 1ST AMENDMENT TO AGREEMENT  ATTACHMENT NO. 4 - PROFESSIONAL SERVICES AGREEMENT  ATTACHMENT NO. 1 THIRD AMENDMENT TO CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT WITH RKA CONSULTING GROUP FOR ‘AS-NEEDED’ BUILDING PLAN CHECK AND INSPECTION SERVICES. This is the Third Amendment to the Agreement dated August 18, 2015 between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and, RKA CONSULTING GROUP, hereinafter referred to as "Contractor” (“Original Agreement”) is made and entered into as of April 16, 2019. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION 1. RECITALS. This Agreement is made and entered into with respect to the following facts: 1. WHEREAS, the Original Agreement Section 2.0 limited the compensation not to exceed One Hundred Fifteen Thousand Five Hundred Dollars ($75,500). 2. WHEREAS, the City requires additional hours, as such, needs to increase the compensation amount by Fifty Thousand Dollars ($50,000). NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 3. The Compensation in the Agreement, as set forth in Section 2.1 of the Original Agreement, shall be amended to increase the annual compensation by fifty thousand Dollars ($50,000), from seventy-five thousand Dollars ($75,000) to one hundred fifteen thousand Dollars ($115,000) per year. The Consultant’s total compensation shall not exceed one hundred fifteen thousand Dollars ($115,000) per year. 4. Except as herein amended, the terms and conditions of the Original Agreement, executed on August 18, 2015 shall remain in full force and effect. [Signatures on following page.] ATTACHMENT NO. 1 IN WITNESS WHEREOF, City and Contractor have executed this Third Amendment as of the date set forth above. CITY OF WEST COVINA ____________________________________ By: David Carmany Interim City Manager RKA CONSULTING GROUP ______________________________________ By: Dominic Milano President APPROVED AS TO FORM: ____________________________________ Scott E. Porter City Attorney AGENDA ITEM NO. 10    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:CONSIDERATION OF APPROVAL OF AMENDMENT OF FINANCIAL CONSULTANT SERVICES AGREEMENT (VTD) RECOMMENDATION: It is recommended that the City Council authorize the Interim City Manager to execute the Third Amendment to the Professional Services Agreement with Vavrinek, Trine, Day & Co., LLP. BACKGROUND: This item was carried over from the April 2, 2019 City Council Meeting. DISCUSSION: The City of West Covina has experienced significant turnover in the Finance Department over the last few years, and consulting services are essential to being able to provide segregation of duties to ensure adequate controls in financial operations of the City.  City staff has an excellent rapport with the consultants from VTD, and as positions are once again vacant in the Finance Department, it would be a hardship to go through the RFP process to procure services from another vendor at this time.  Consultants from this firm have been working with the City since July 3, 2018, and as such have more historical knowledge than many of the full-time employees and subsequently have been training many of the newer employees as well. Since last year's budget process, the City has lost one accounting manager, two accountants, a senior level management analyst and transitioned through two Finance Directors and two Interim Finance Directors.  In addition, the majority of Finance Department staff has less than two years of experience in West Covina and/or city government.  Currently, there is a vacant Accounting Technician and a vacant permament Finance Director position.  The VTD agreement includes two senior level consultants at 32 hours per week each.  One consultant handles accounting duties, and training and support of accounting staff.  Without consultant services for the Finance Department, staff cannot complete necessary accounting duties to ensure operations continue.  In addition, the City's Fiscal Year 2019-20 Budget will not be completed before June 30, 2019, if a consultant's services are not utilized.   OPTIONS: The City Council has the following options:  The City Council has the following options:  Approve staff's recommendation; or1. Provide alternative direction.2. Prepared by: Nikole Bresciani, Assistant City Manager/Public Services Director Additional Approval: Robbeyn Bird, Interim Finance Director Fiscal Impact FISCAL IMPACT: Approval of the third amendment with VTD for financial consultant services requires an appropriation from General Fund fund balance in the amount of $100,000 for Fiscal Year 2018-19, which was done at the April 2, 2019 City Council Meeting through adoption of the budget amendment, Resolution No. 2019-17.  An appropriation during the Fiscal Year 2019-20 Budget Adoption of $234,000 will need to be made accordingly. Attachments Attachment No. 1 - VTD Third Amendment  Attachment No. 2 - VTD Second Amendment  Attachment No. 3 - VTD First Amendment  Attachment No. 4 - Original Agreement VTD  ATTACHMENT NO. 1 THIRD AMENDMENT TO CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT This Third Amendment to the Agreement dated July 3, 2018 between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and, Vavrinek, Trine, Day & Co., LLP, hereinafter referred to as "Consultant” (“Original Agreement”) is made and entered into as of April 16, 2019. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION 1. RECITALS. This Agreement is made and entered into with respect to the following facts: WHEREAS, the Original Agreement had an expiration date of October 31, 2018; WHEREAS, the First Amendment extended the expiration date to December 31, 2018; WHEREAS, the Second Amendment extended the expiration date to June 30, 2019; and WHEREAS, the City and Contractor desire to extend the term of the Agreement as provided for in Section 4.1 and the compensation amount of the Agreement as provided for in Section 2.1 of the Original Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.The Term of the Agreement, as set forth in Section 4.1 of the Original Agreement shall be extended for an additional term of six (6) months ending on December 31, 2019 unless terminated sooner at any time by the City for any reason or no reason at all upon fifteen (15) days written notice to Consultant. 2.The Compensation of the Agreement, as set forth in Section 2.1 of the Original Agreement shall be revised from a total compensation amount of One hundred sixty- eight thousand five hundred ($168,500) to Five hundred and five thousand ($505,000). 3.Except as herein amended, the terms and conditions of the Original Agreement, executed on July 3, 2018 shall remain in full force and effect. [Signatures on following page.] IN WITNESS WHEREOF, City and Contractor have executed this Third Amendment as of the date set forth above. CITY OF WEST COVINA ____________________________________ By: David Carmany Interim City Manager Vavrinek, Trine, Day & Co., LLP ______________________________________ By: Joseph Aguilar Partner ATTEST: ____________________________________ Carrie Gallagher Assistant City Clerk APPROVED AS TO FORM: ____________________________________ Scott E. Porter City Attorney SECOND AMENDMENT TO CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT This Second Amendment to the Agreement dated July 3, 2018 between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and, Vavrinek, Trine, Day & Co., LLP, hereinafter referred to as "Contractor" ("Original Agreement") is made and entered into as of December 19, 2018. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION I. RECITALS. This Agreement is made and entered into with respect to the following facts: WHEREAS, the Original Agreement had an expiration date of October 31, 2018. WHEREAS, the First Amendment extended the expiration date to December 31, 2018. WHEREAS, the City and Contractor desire to extend the term of the Agreement as provided for in Section 2.2 of the Original Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.The Term of the Agreement, as set forth in Section 4.1 of the Original Agreement shallbe extended for an additional term of six (6) months, year ending on June 30, 2019, unless terminated sooner at any time by the City for any reason or no reason at all upon fifteen (15) days written notice to Contractor. 2.Except as herein amended, the terms and conditions of the Original Agreement,executed on July 3, 2018, shall remain in full force and effect. [Signatures on following page.] ATTACHMENT NO. 2 FIRST AMENDMENT TO CITY OF WEST COVINA PROFESSIONAL SERVICES AGREEMENT This First Amendment to the Agreement dated July 3, 2018 between the CITY OF WEST COVINA, a municipal corporation, hereinafter referred to as "City" and, Vavrinek, Trine, Day & Co., LLP, hereinafter referred to as "Contractor" ("Original Agreement") is made and entered into as of October 10, 2018. In consideration of the mutual promises and covenants contained herein, the parties hereto mutually agree as follow: SECTION 1. RECITALS. This Agreement is made and entered into with respect to the following facts: WHEREAS, the Original Agreement had an expiration date of October 31, 2018. WHEREAS, the City and Contractor desire to extend the term of the Agreement as provided for in Section 2.2 of the Original Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.The Term of the Agreement, as set forth in Section 4.1 of the Original Agreement shallbe extended for an additional term of two (2) months, year ending on December 31,2018, unless terminated sooner at any time by the City for any reason or no reason at all upon fifteen (15) days written notice to Contractor. 2.Except as herein amended, the terms and conditions of the Original Agreement,executed on July 3, 2018, shall remain in full force and effect. [Signatures on following page.] ATTACHMENT NO. 3 AGENDA ITEM NO. 11    AGENDA STAFF REPORT City of West Covina | Office of the City Manager     DATE:April 16, 2019 TO:Mayor and City Council FROM:David Carmany Interim City Manager SUBJECT:DISCUSSION REGARDING SHOPPING CART CONTAINMENT RECOMMENDATION: Staff recommends that the City Council review the information in the staff report and provide appropriate direction regarding Shopping Cart regulations. BACKGROUND: Over the past few years, complaints have been received from businesses and residents about abandoned shopping carts located throughout the City. At the October 2, 2018 City Council Meeting, the City Council directed staff to return to a future meeting to provide a background and discussion associated with establishing shopping cart regulations.     California Business and Professions Code sections 22435-22435.13 regulates shopping and laundry carts in the State of California. California Business and Professions Code section 22435.2 makes it unlawful for someone to remove a shopping cart from the premises or parking lot of a retail establishment where the shopping cart has a sign that is permanently affixed to it that identifies the owner of the cart or the retailer. This section also makes it unlawful for someone to be in possession of the shopping cart. Business and Professions Code 22435.3 states that a person who violates the article is in violation of a misdemeanor. Because State law does not require shopping cart owners to affix these signs and State law permits cities to adopt ordinances that do not conflict with existing State law, many cities in California have adopted local ordinances requiring signs and provisions on the management of shopping carts within their jurisdictions. The City Attorney’s Office has experience in preparing ordinances that make it mandatory for owners of carts to submit a cart containment plan (CCP) that requires owners to manage their own carts.  At minimum, the CCP outlines how the following will be addressed:  Signage stating unauthorized cart removal is illegal1. Methods to prevent cart removal2. Retrieval within 24 hours of notification; and3. Plan to secure carts after business hours4. If a cart owner fails to utilize a shopping cart retrieval service or follow cart prevention measures this may result in shopping carts being abandoned off premise of the store.  This could result in either City personnel collecting and storing the carts, and/or the carts not being collected within 24 hours.  Under such an ordinance, if either occurs, then the owner may be required to either submit a new containment plan or install a standardized cart containment system with a wheel locking or stopping mechanism that is used in conjunction with an electronic or magnetic barrier along the perimeter of the store premises.     DISCUSSION: Currently, the City of West Covina does not have an ordinance that addresses the regulation and enforcement of shopping carts.  According to the California Grocers Association, approximately 120 jurisdictions in California have adopted regulations specifically addressing abandoned shopping carts. The proposed ordinance is similar to the majority of existing ordinances.   Cooperation of Businesses with Shopping Carts   If the City Council is interested in enacting a shopping cart ordinance, it is recommended that City staff communicate with business owners before the ordinance is implemented. If the City gets cooperation from the businesses that utilize shopping carts, the ordinance will be more effective. The City should express to business owners the goal to be “good neighbors", which could reduce the amount of abandoned shopping carts throughout the City. If it is decided to create an ordinance, it would be appropriate for staff to create a list of stores in the City that utilize shopping carts and use that list to provide notice as the ordinance is processed.   Cart Containment Plan   If an ordinance is requested by the City Council, businesses would be required to submit a cart containment plan to the City; however, there would be no charge to review and approve the plan. The City may recover from the owner of a shopping cart, actual costs incurred in impounding the shopping cart pursuant to Business and Professions Code Section 22435.7(d). In addition, the owner of a shopping cart may also be subject to a fine in the maximum amount established by the Business and Professions Code Section 22435.7, for each occurrence in excess of three during any six-month period for failure to retrieve identified carts. An occurrence includes all identified carts impounded by the City in a one-day period.   Retrieval Company Issues   City Council should note that a shopping cart ordinance will not eliminate the problem with abandoned shopping carts in the City.  One reason is that contracts with the retrieval company usually are for once a week or once every two weeks. If the problem is prevalent, that is not enough time for a company to collect all the shopping carts. Another reason is the City will need to decide if it wants to enter into a contract with a shopping cart retrieval company, which would be a cost to the City. Third, if abandoned shopping carts have personal effects in them, as they might in many circumstances, a retrieval company will not collect the carts. In those instances, Community Development, Public Services and Code Enforcement staff would work with Police to determine if the shopping carts can be retrieved.  LEGAL REVIEW: This report has been reviewed and approved by the City Attorney’s Office. OPTIONS: The City Council has the following options:   Direct staff to prepare a shopping cart ordinance and communicate with stores with shopping carts; or1. Determine not to prepare a shopping cart ordinance; or2. Direct staff to engage with businesses and seek voluntary compliance with respect to cart retrieval.3. Prepared by: Jeff Anderson, Community Development Director