04-17-2012 - RegularCITY OF WEST
I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
U-MEETINGOF V/t71taWAS POSTED IN
ACCORDANCE WITH THE 01187 BROWN ACT AMENDMENT
;1WArE
OPOC
COVINLERK
CITY COUNCIL
TUESDAY APRIL 17, 2012, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE'
WEST COVINA, CALIFORNIA 91790
Mayor Michael Touhey
Mayor Pro Tem Shelley Sanderson
Councilmember Steve Herfert
Councilmember Fredrick Sykes
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WI TH DISA BIL I TIES A CT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626)prio939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day r to the meeting date to, inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey
Avenue, West Covina andlat www.westcovina.org. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene in joint session on the first and third Tuesday of the month. The West
Covina Public Financing Authority and The West Covina Community Services Foundation are agencies' on which
the City Council serves as imembers. Agendas may contain items for these boards, as necessa
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the Cityi Clerk/Secretary.
Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are
limited to five (5) minutes'per speaker.
i
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM .
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
Tuesday April 17, 201
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY APRIL 17, 2012, 7:00 PM
REGULAR MEETING
INVOCATION
Pastor Mason C
Immanuel First
ROLL CALL
CHANGES TO THE AGEND
PRESENTATIONS
Church
Proclamation
Armenian Genocide Remembrance Day
April, 17, 2012
Proclamation
Arbor Day -April 22, 2012
Proclamation
Earth Day - April 21, 2012
Certificates of Recognition
Police Canine Handlers
- Joe Serrano
- Nick Franco
Presentation
Southern California Gas Company
Smart Meters
ORAL COMMUNIC
Please step forward to the
Mayor.
ii
TIONS - Five (5) minutes per speaker
)dium and state your name and city of residence for the record when recognized by the
CONSENT CALENDAR - City Council
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no sepaiate discussion of these items unless members of the City Council request specific items to
be removed from the Consent Calendar for separate discussion or action.
2
material is available at www.westcovina.org
Tuesday April 17, 2012
APPROVAL OF MEETING MINUTES (receive & file)
1) Special City Council Meeting Minutes .of February 13, 2012
Special City Council Meeting Minutes of February 21, 2012
Regular City Council Meeting Minutes of February 21, 2012
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) Community Services Commission - January 10, 2012
3) Planning Commission - March 27, 2012
4 Senior Citizens Commission - December 8 2011
CLAIMS AGAINST THE CITY
5) Government Tort.Claim Denials (deny & notify claimant)
It is recommended that the City Council deny the following Government Tort Claims,
and the claimants and/or their respective attorneys be so notified.
Mercedez Nolasco vs. City of West Covina
Efren Tirado vs. City of West Covina
Rex K. Leadingham vs. City of West Covina
Sylvia M. Campos vs. City of West Covina
AWARD OF BID
6) Del Norte Park Splash Pad Construction (Project No. PP-12206)
It is recommended that the City Council take the following actions:
1. Authorize the construction of a new Splash Pad facility at Del Norte Parkl per the
design of Vortex Aquatic Structures International, Inc. dated March 5, 2012. II
2. Accept the bid of Micon Construction in the amount of $498,448 as submitted at the
bid opening on March 22, 2012, and authorize the Public Works Direetor/City
Engineer and City Clerk to execute the contract to build the designed improvements
at Del Norte Park.
3. Authorize the adjustment of current and future Fiscal Year budgets to include the
costs needed for ongoing operating and maintenance of this new park feature, using
either General Funds or Park Bond funds (if approved), in an annual recurring
amount of1$30,000.
4. Find the project categorically exempt under CEQA.
7) Award of Bid for Project No. SP-11110 - Major Street Rehabilitation Improvements
- Various Locations
Federal Project STPL-5259(024)
It is recommended that the City Council take the following actions:
1. Establish City Project No. SP-11110, Federal Project 5259(024), for major street
rehabilitation work at various locations in the City of West Covina.
2. Appropriate $330,000 of Federal Highway Fund to Account No. 140.81.8224.7200.
3. Transfer $42,755 from Project No. SP-12105 of Gas Tax Fund (Account No.
124.81.8213.7200) to Project No. SP-11110 (Account No. 124.81.8224.7200).
1 3
Agenda material is available at www.westcovina.org
Tuesday April 17, 2012
4. Accept the t:
bid opening
Engineer an
perform the
8) Award of Bid
Avenue Intersi
City Project N
It is recommen
amount of $40,
Public Works I
Electric, Inc. to
d of Gentry Brothers, Inc. in the amount of $313,030 as submitted at the
on March 22,' 2012, and authorize the Public Works Director/City
1 City Clerk to execute an agreement with Gentry Brothers, Inc. to
r the Traffic Signal Modifications at Lark Ellen Avenue and Puente
.L.U.1 -
. TP-12501 and Federal Project No. HSIPL-5259(025)
d that the City Council accept the bid of Freeway Electric, Inc. in the
8.00 as submitted at the bid opening on April 3, 2012 and authorize the
ector/City Engineer and City Clerk to execute a contract with Freeway
,rform the work.
9) Award of Bid for Tree Maintenance Contract
It is recommended that the City Council:
1. Find that the City of Garden Grove process is at least as stringent as the process used
by the City of West Covina and the bids for tree trimming services submitted on
August 15, 2011 satisfy the formal bid process required under Section 2-333 of the
West Covina Municipal Code (WCMC) and thus justify the waiver of the formal bid
process per, Section 2-330, WCMC.
2. Accept the tree maintenance bid schedule from West Coast Arborists, Inc. of
Anaheim, California as submitted in the above referenced Garden Grove bid process
and authorize the Public Works Director and City Clerk to execute a five-year
contract agreement not to exceed $367,000 annually with said West Coast Arborists,
Inc. for the service to be performed.
TREASURER'S REPORT (receive & file)
10) City Treasurer's Report for the Month of February 2012
11) CDC Treasurer's Report for the Month of February' 2012
It is recommended that the City Council, acting as the Successor Agency to the West
Covina Redevelopment Agency, receive and file this report.
COMMUNITY SERVICES DEPARTMENT - Miscellaneous
12) * Energy Efficiency Upgrades to the West Covina Municipal Pool
It is recommended that the City Council authorize the City Attorney to prepare, and the
City Manager to execute, a second amendment to the 1994 Community Recreation
Agreement between the City of West Covina and West Covina Unified School District
with the terms given within the staff report.
POLICE DEPARTMENT - Miscellaneous
13) 2012 BJA Justice Assistance Grant
It is recommended that the City Council approve the 2011 BJA Justice Assistance Grant
and authorize the'appropriation of an estimated $26,361 for future grant purchases, as
follows:
• $5,000 into 130.31.3111.5113 for supplemental overtime for enforcement
. $13,361 into 130.31.3111.6220 for law enforcement supplies
• $8,000 into 130.31.3111.6215 for police computer supplies
4
material is available at www.westcovina.org
Tuesday April 17, 2012
14)
Asset Forfeiture Funds for Police Vehicles, Overtime, and Supplies
It is recommended that the City Council:
I. Find that the ILos Angeles County RFB#IS-11201188-1 for Ford Police Interceptors
satisfies West Covina's bid process and authorize the purchase of a total of thirteen
(13) vehicles per specifications, directly from Wondries Fleet Group of Alhambra for
$321,600.50 including taxes and fees, from account 117.3 1.3 120.7170.
2. Waive the bid process and authorize the purchase of four used vehicles for Detectives
from Toyota of Tustin for $70,850, including sales tax, from account
117.31.3130.7170.
3. Authorize a purchase of fifty (50) mobile computers and accessories totaling
$349,469 from account 117.31.3120.7160, as follows:
- $217,749 for fifty (50) mobile computers (including warranties, battery service,
wireless communication kits, tax and shipping) directly from General Dynamics
of Sunset, FL, the WCSG's existing current -generation mobile computer vendor;
- $61,820 for mobile computer mounting hardware (including tax and shipping )
from Mobile Mounts Inc., of McKinley, TX, the sole source provider of these
mounting items, power units, and wiring kits;
$15,900 for required mobile computer software, purchased subsequently.
4. Appropriate a total of $1,447,834.50 in federal asset forfeiture funds from the fund
balance of Fund 117, as follows:
- $500,000, into 117.31.3120.5113 for supplemental, unbudgeted overtime for
staffing shortages, neighborhood crime responses, targeted enforcement, and
emergency SWAT deployments;
- A total of $405,515.50 into 117.31.3120.7170 for the purchase ($321,600.50) and
equipping ($83,915), of thirteen (13) patrol vehicles, including conversion costs,
warranties, etc. utilizing the City's currently authorized conversion vendor (West
Coast Lights & Sirens), and police vehicle warranty vendor (Wondries Ford);
- A total 'of $76,850 into 117.31.3130.7170 for the purchase ($70,850) and
equipping ($6,000) of four used vehicles for Detectives;
- A total of $349,469 into 117.31.3120.7160 for the purchase of mobile computers
with accessories and software;
- A total of $55,000 into 117.31.3110.7160 police equipment items including a law
enforcement records retrieval device, technology items, and emergency response
gear;
- A total of $21,000 into 117.31.3110.6220 for police supply items including
forensic imaging items, police facility furnishings, and tactical enforcement
supplies;
- A total of $40,000 into 117.311.3110.6050 for supplemental law enforcement,
tactical and support services training.
1
.I
PUBLIC WORKS -11
15) Landscape Ma
Preliminary A
It is recommei
RESOLUTION
THE CITY OF
THE CERTIFII=
HOLD A PI
MAINTENANC
TO FUND THE
AND APPUW
DISTRICT
tenance District No. 4
roval of the Engineer's Report
"d that the City Council adopt the following resolution:
VO. - A RESOLUTION OF THE CITY COUNCIL OF
WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
D ENGINEER'S REPORT AND DECLARING ITS INTENTION TO
BLIC HEARING ON JUNE 5, 2012 FOR LANDSCAPE
E DISTRICT NO. 4 COMMENCING IN FISCAL YEAR 2012-2013
OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING
ENANT FACILITIES WITHIN THE BOUNDARIES OF THE
5'�
material is available at www.westcovina.org
Tuesday April 17, 201
16) . Landscape Maintenance District No. 6
Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:
RESOLUTION INO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO
HOLD A PUBLIC HEARING ON JUNE 5, 2012 FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 20112-2013
TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING
AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE
DISTRICT
u
17) Landscape Maintenance District No. 7
Preliminary Approval of the Engineer's Report
li
It is recommended that the City Council adopt the following resolution: j
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OFj WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO
HOLD A PUBLIC HEARING ON JUNE 5, 2012 FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 2012-2013
TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING
AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE
DISTRICT
18) Participation in the Institute for Local Governments' Beacon Award: Local
Leadership Toward Solving Climate Change Recognition Program
It is, recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PARTICIPATION IN
THE INSTITUTE FOR LOCAL GOVERNMENTS' RECOGNITION PROGRAM, THE
BEACON AWARD: LOCAL LEADERSHIP TOWARD SOLVING CLIMATE
CHANGE I
FIRE DEPARTMENT Miscellaneous
19) Surplus Equipment - Self -Contained Breathing Apparatus
It is recommended that the City Council .declare the Fire Department Self -Contained
Breathing Apparatus and Air Cylinders surplus and allow the sale of these items to the
Rancho Cucamonga Fire Protection District.
SUCCESSOR AGENCY
20) Approval and Transmittal of an Administrative Budget for the Successor Agency to
the West Covina Redevelopment Agency, and Schedules of Distribution of iFuture
Tax Revenues (Recognized Obligations Payment Schedules "ROPS") Pursuant to
ABIX26
It is recommended that the City Council, acting as the Successor Agency to the West
Covina Redevelopment Agency, adopt the following resolution:
6
Agenda material is available at www.westcovina.org
Tuesday April 17, 201
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ACTING AS SUCCESSOR
AGENCY TO THE WEST COVINA REDEVELOPMENT AGENCY APPROVING
AND AUTHORIZING THE TRANSMITTAL OF AN ADMINISTRATIVE BUDGET
FOR THE SUCCESSOR AGENCY TO THE WEST COVINA REDEVELOPMENT
AGENCY, AND SCHEDULES OF DISTRIBUTION OF FUTURE TAX REVENUES
(RECOGNIZED OBLIGATIONS PAYMENT SCHEDULES "ROPS") FOR THE
PERIODS JANUARY 1 - JUKE 30, 2012, AND JULY 1 - DECEMBER 31, 2012,
PURSUANT TO ASSEMBLY BILL 1X26 (AB1X26)
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL
ITEMS REMOVED
SEPARATE ACTION
: Herfert, Sanderson, Sykes, Touhey
M THE CONSENT CALENDAR FOR DISCUSSION OR
END OF CONSENT CALENDAR
CITY MANAGER'S OFFICE
21) Request from Mayor Michael Touhey Requesting the City Council Consensus to
Instruct City Staff to Prepare a Report on City Commission Stipends
It is recommended that the City Council direct staff accordingly.
Motion by I second by
to
�. westcovina.org
Tuesday April 17, 201
22) Appointment of City Commissioners
It is recommended that the City Council adopt the appropriate resolutions appointing
individuals to various City Commissions as follows:
Planning Commission - Five Commissioners to serve an unexpired term through March
31, 2013.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPOINTING INDIVIDUALS TO
THE WEST COVINA PLANNING COMMISSION
Motion by
Adopt - I disapprove
second by
hold over
Community and Senior Services Commission - Ten Commissioners to serve an
unexpired term through March 31, 2013.
RESOLUTION INO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPOINTING INDIVIDUALS TO
THE WEST COVINA COMMUNITY AND SENIOR SERVICES COMMISSION
Motion by
adopt I disapprove
CITY ATTORNEY'S OFFICE
second by
hold over
23) Consideration of Appointment to Fill the Vacancy of the City Council Seat for the
Unexpired Term Ending November 2013
It is recommended that the City Council review the Letters of Interest submitted and either
fill the vacancy of the Council seat by appointment or provide other direction to City staff.
Motion by I second by
to
8
Agenda material is available at www.westcovina.org
No reports for. this
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
JDIES OR INVESTIGi
(Per City of West Covina Stranding Rules 4 f - Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council agenda as items of business and must be approved by a majority of the
City Council.)
No reports for this meeting.
CITY COUNCIL COMMENTS
ADJOURNMENT
i
Next Tentative City Council Meeting
11
Regular Meeting - CC 05/01/2012 7:00 PM
9
material is available at www.westcovina.org
Tuesday April 17, 201
I I RULES OF DECORUM I
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall bel addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through al member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officeri may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an, oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or. its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the -presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person whol, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
10
material is available at www.westcovina.org