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07-19-2011 - RegularCITY OF WEST COVINA CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION TUESDAY JULY 19, 2011, 7:00 PM REGULAR JOINT MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE WEST COVINA, CALIFORNIA 91790 Mayor/Chairman Steve Herfert Mayor Pro Tem/Vice Chairman Michael Touhey Councilmember/Commissioner Karin Armbrust Councilmember/Commissioner Sherri Lane Councilmember/Commissioner Shelley Sanderson Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue, West Covina, during normal business hours. NOTICE The City Council/Community Development Commission will regularly convene in joint session on the first and third Tuesday of the month. The West Covina Public Financing Authority and The West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION (Per WCMC 2-48, Ordinance No. 2150), Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of the agenda. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF o7l i q In WAS POSTED IN AC 077// THEOl/878WWNACT AMENDMENT' DA � ��OFFICECLERK Tuesday July 19, 2011 AGENDA CITY OF WEST COVINA CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION TUESDAY JULY 1% 201117:00 PM REGULAR JOINT MEETING INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Certificate of Recognition Dan Smith, Senior Code Enforcement Officer ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CONSENT CALENDAR - City Council/CDC All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) Special Joint Council/CDC Meeting Minutes of June 21, 2011 Regular Joint Council/CDC Meeting Minutes of June 21, 2011 Special City Council Meeting Minutes of June 28, 2011 2 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 ORDINANCES FOR ADOPTION 2) Ordinance for Adoption Amending Section 22-131 of the West Covina Municipal Code Related to Increases of State Law Maximum Speeds (Merced Avenue) This ordinance was introduced at the City Council meeting of July 5, 2011. This ordinance will reduce the speed limit on a portion of Merced Avenue from Azusa Avenue to Hollenbeck Street from 40 miles per hour to 25 miles per hour. This ordinance will become effective August 18, 2011, thirty days after its adoption. It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-131 OF THE WEST COVINA MUNICIPAL CODE RELATED TO INCREASES OF STATE LAW MAXIMUM SPEEDS (MERCED AVENUE) AWARD OF BID 3) Award of Bid for Azusa Avenue Street Rehabilitation Work Project No. SP-10102 Phase II - Vine Avenue to Manilla Way It is recommended that the City Council award the contract to All American Asphalt Inc., in the amount of $1,034,034.00 and authorize the Public Works Director/City Engineer and City Clerk to execute the contract for residential street rehabilitation work. CITY CLERK'S OFFICE - Miscellaneous 4) Mid -Year Destruction of Documents as Prescribed by Law It is recommended that the City Council adopt the following resolution authorizing the destruction of specific records: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW CITY MANAGER'S OFFICE - Miscellaneous 5) Cancellation of City Council Meetings in August 2011 It is recommended that the City Council cancel the August 2, 2011, and August 16, 2011, City Council meetings due to National Night Out and lack of business. PLANNING DEPARTMENT - Miscellaneous 6) Fiscal Year 2011/2012 Proposed Art in Public Places Annual Work Program The Public Arts Commission and staff recommend that the City Council approve an Annual Work Program to expend art in public places funds for art projects. 3 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 POLICE DEPARTMENT - Miscellaneous 7) Graffiti Removal Service Contract It is recommended that the City Council accept the bid of Superior Property Services, Inc., of Pico Rivera, for comprehensive graffiti abatement services, for a 3-year contract, for an amount not to exceed $10,390 per month ($124,680 per year), as submitted. 8) 2011 BJA Justice Assistance Grant It is recommended that the City Council approve the 2010 BJA Justice Assistance Grant and authorize the appropriation of an estimated $33,423 for future grant purchases, as follows: $11,500 into 130.31.3110.5113 for supplemental overtime for enforcement $13,423 into 130.31.3110.6220 for law enforcement supplies $8,500 into 130.31.3110.6215 for police computer supplies 9) Private Grant (Kaiser Permanente) for Police Explorers It is recommended that the City Council accept the new Kaiser Permanente grant and appropriate $2,500 into 221.31.3111.6270. PUBLIC WORKS - Miscellaneous 10) Purchase of Ten Big Belly Solar Trash Compactors (Project No. TP-12503) It is recommended that the City Council authorize the sole source purchase of ten "Big Belly" Solar Trash Compactors from Waxie Sanitary Supply in an amount not to exceed $45,818.38. FINANCE DEPARTMENT - Miscellaneous 11) Award of Bid for Underwriter It is recommended that the Community Development Commission (CDC) award the bid for underwriter services to Stone and Youngberg. HUMAN RESOURCES - Miscellaneous 12) Urgency Ordinance Authorizing an Amendment to the Contract with the California Public Employees' Retirement System It is recommended that the City Council adopt the following Urgency Ordinance: ORDINANCE NO. - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF WEST COVINA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM 4 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 ACTION ON CONSENT CALENDAR. Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Armbrust, Lane, Sanderson, Touhey, Herfert ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION END OF CONSENT CALENDAR 5 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 DEPARTMENTAL REGULAR MATTERS CITY MANAGER'S OFFICE 13) Designation of Voting Delegate for League of California Cities Annual Conference It is recommended that the City Council designate a voting delegate and up to two alternates for the League of California Cities Annual Conference. Motion by approve second by disapprove hold over HUMAN RESOURCES DEPARTMENT 14) Meet and Confer Impasse West Covina General Employees Association West Covina Non -Sworn Safety Support Employees Association It is recommended that the City Council take the following actions: 1. Acknowledge receipt of the letters from the City Manager declaring impasse with General and Non -Sworn Safety Support Employees' Association. 2. Call for any such additional information each Association wishes to present either orally or in writing. 3. Barring the receipt of any new information that the . City Council wishes to consider or further discuss with staff in closed session, (pursuant to Government code Section 54597.6 - CONFERENCE WITH LABOR NEGOTIATOR; City Negotiators; Pasmant, Bachman; Employee Organizations: General and Non Sworn Safety Support Employees' Associations), that the City Council determine the meet and confer process is concluded and direct staff to implement the City's last, best, and final offer. 4. If the decision by the City Council is to implement the City's last, best, and final offer, it is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, IMPOSING CHANGES TO THE TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD OF JULY 1, 2011 THROUGH JUNE 30, 2012, ON EMPLOYEES REPRESENTED BY THE NON SWORN SAFETY SUPPORT EMPLOYEES' ASSOCIATION RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, IMPOSING CHANGES TO THE TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD OF JULY 1, 2011 THROUGH JUNE 30, 2012, ON EMPLOYEES REPRESENTED BY THE GENERAL EMPLOYEES' ASSOCIATION Motion by second by adopt disapprove hold over 6 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 MAYOR/COUNCILMEMBER/COMMISSIONER REPORTS No reports for this meeting. AB1234 Conference and Meeting Report, (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) 111 REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission.) No reports for this meeting. CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION COMMENTS ADJOURNMENT Next Tentative City Council/CDC Meeting Regular Meeting - CC and CDC 08/02/2011 7:00 PM 7 Agenda material is available at www.westcovina.org Tuesday July 19, 2011 RULES OF DECORUM J The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news, media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 8 Agenda material is available at www.westcovina.org