06-21-2011 - RegularCITY OF WEST COVINA
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
TUESDAY JUNE 21, 20119 7:00 PM
REGULAR JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE
WEST COVINA, CALIFORNIA 91790
Mayor/Chairman Steve Herfert
Mayor Pro TemNice Chairman Michael Touhey
Councilmember/Commissioner Karin Armbrust
Councilmember/Commissioner: Sherri Lane
Councilmember/Commissioner Shelley Sanderson
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey
Avenue, West Covina and at rv►vw.oestcovina.orQ. Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City. Clerk's Office, Room 3lTof City Hall
located at 1444 W. Garvey Avenue, West Covina, during normal business hours.
NOTICE
The City Council/Community Development Commission will regularly convene in joint session on the first and
third Tuesday of the month. The West Covina Public Financing Authority and The West Covina Community
Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for
these boards, as necessary.
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission, on any matter listed on
the agenda or on any other matter within their jurisdiction should complete a speaker card that is prov dedi'at the
entrance to the Council Chambers and submit the card to the City Clerk/Secretary.
Please identify on the speaker card rvi:ether you are speaking on an agenda item or non -agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of the agenda. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE ME G OF WAS POSTED IN
ACCORD THE 01187 BROWN ACT AMENDMENT
.,DATED:
OFFICE OF THE CITY CLERK "' __
Tuesday June 21, 2011
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
TUESDAY JUNE 21, 2011, 7:00 PM
REGULAR JOINT MEETING
INVOCATION
Reverend Alexandra Conrads
St. Martha's Episcopal Church
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
* Proclamation
Parks and Recreation Month
July 2011
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor..
CONSENT CALENDAR - City Council/CDC
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) Special Joint City Council/CDC Minutes of June 7, 2011
Regular Joint City Council/CDC Minutes of June 7, 2011
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) Human Resources — April 13, 2011
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Agenda material is available at www.westcovina.org
Tuesday June 21, 2011
COMMUNITY DEVELOPMENT COMMISSION - Miscellaneous
3) Agreement between the City of West Covina and West Covina Community
Development Commission for the Development of a Golf Course at the West Covina
Sportsplex Site
It is recommended that the Community Development Commission ("CDC") Board and the
City Council approve an Implementation Agreement by and between the CDC and the
City to develop a golf course at the West Covina Sportsplex site.
FINANCE DEPARTMENT - Miscellaneous
4) Appropriations Limit for Fiscal Year 2011-2012
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2012
5) Award of Purchase for Computer Server Virtualization Project
It is recommended that the City Council award a purchase contract to Accent Computer
Solutions, Inc. to provide equipment and services necessary to install replacement server
hardware for the City's computer network in the amount of $56,351.91, and authorize the
City Staff to execute the contract.
PUBLIC WORKS - Miscellaneous
6) West Covina Landscape Maintenance District No. 1 - Setting of 2011-2012
Assessment Rate
It is recommended that the City Council adopt the following resolution, which provides
for the assessment rates to be maintained at their current rate of 11.88 cents per 100
dollars of assessed valuation.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF
FUNDS NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE
MAINTENANCE DISTRICT NO. 1 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2011
7) West Covina Landscape Maintenance District No. 2 - Setting of 2011-2012
Assessment Rate
It is recommended that the City Council adopt the following resolution, which provides
for the assessment rates to be maintained at their current rate of 6.30 cents per 100
dollars of assessed valuation.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF
FUNDS NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE
MAINTENANCE 'DISTRICT NO. 2 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2011
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Agenda material is available at www.westcovina.org
Tuesday June 21, 2011
RISK MANAGEMENT - Miscellaneous
8) Placement of Property Insurance for FY 2011/12
It is recommended that the City Council approve renewing the City's property insurance
coverage for FY 2011/12 with Hartford Fire Insurance Company, at a cost of $41,916.
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Armbrust, Lane, Sanderson, Touhey, Herfert
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION OR
SEPARATE ACTION
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
9) West Covina Citywide Lighting and Maintenance District
The Citywide Lighting and Maintenance District funds the maintenance and operation of
the City's street trees and street lights. The purpose of this hearing is to consider any
objections or protests, if any, to the proposed assessment rate increase.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE
ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES,
DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING
LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED
FOR LIGHTING FIXTURES AND TO ORDER STREET TREES TO BE
INSTALLED AND MAINTAINED IN THE WEST COVINA CITYWIDE
LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR BEGINNING
JULY 1, 2011
Motion by second by
adopt disapprove hold over
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Agenda material is available at www.westcovina.org
Tuesday June 21, 2011
10) Code Amendment No. 11-03
Vehicle Storage in the "Service Commercial' Zone
The proposed code amendment consists of certain amendments to the Zoning section of
the West Covina Municipal Code as it relates to vehicle storage in conjunction with an
automobile dealership in the "Service Commercial" (S-C) Zone.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning Commission and staff recommend that the City
Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA
MUNICIPAL CODE RELATED TO VEHICLE STORAGE IN THE "SERVICE
COMMERCIAL" (S-C) ZONE
Motion by second by
introduce disapprove hold over _
ROLL CALL: Armbrust, Lane, Sanderson, Touhey, Herfert
11) West Covina Auto Plaza Business Improvement District 2011-2012 Annual Report
and Assessment
On June 7, 2011, the City Council adopted Resolution of Intention No. 2011-30 to levy
assessments for the Auto Plaza Business Improvement District. The purpose of this
hearing is to consider the adoption of a budget and annual assessment for the West
Covina Auto Plaza Business Improvement District area.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA CONFIRMING THE ANNUAL REPORT FOR THE
WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR
FISCAL YEAR 2011-2012
Motion by
second by
adopt disapprove hold over
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Agenda material is available at www.westcovina.org
Tuesday June 21, 2011
12) Fees and Charges
The purpose of this hearing is to consider a resolution establishing new fees and
adjusting existing fees, fines, and service charges. The City Council will hear and
consider any and all oral and written communications regarding the proposed changes.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING AND
INCREASING CERTAIN FEES
Motion by second by
adopt disapprove hold over
DEPARTMENTAL REGULAR MATTERS (Council Action)
COMMUNITY SERVICES DEPARTMENT .
13) Identification of New Projects Funded by Community Development Block Grant
(CDBG) Funds
It is recommended that the City Council consider a range of new CDBG-eligible projects
and direct staff to come back with costing elements for those that are the most desirable.
Motion by second by
to
MAYOR/COUNCILMEMBER/COMMISSIONER REPORTS
No reports for this meeting.
AB1234 Conference and Meeting Report (verbal if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION REQUESTS FOR
REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
No reports for this meeting.
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Agenda material is available at www.westcovina.org
Tuesday June 21, 2011
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION COMMENTS
ADJOURNMENT
Next Tentative City Council/CDC Meeting
Regular Meeting - CC and CDC 07/05/2011 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org