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11-17-2009 - RegularREGULAR MEETING OF THE WEST COVINA CITY COUNCIL Tuesday 7:00 pm November 17, 2009 Council Chambers AGENDA Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request,no less than four working days prior to the meeting. Any writings or documents, not exempt from public disclosure, provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue, West Covina, during normal business hours. INVOCATION Andrew Pasmant City Manager PLEDGE OF ALLEGIANCE Councilmember Lane ROLL CALL Mayor Hernandez, Mayor Pro Tern Sanderson, Councilmembers Herfert, Lane, Touhey REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR CIE_ FETING OF /// 1714AS POSTED IN ACC RDANCE WITH T 01 7 BROWN ACT AMENDMENT FACE OPHE CITY CLERK ANNOUNCEMENTS * Presentation 2009 Distinguished Site Award Senior Center Staff * Presentation West Covina VFW Post 8620 — World War Il Veterans * Presentation Reusable Shopping Bag Campaign * Presentation McIntyre Company Recognition for Supporting the 2009 Haunted House City Council Agenda for November 17, 2009 RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Please identify on the speaker card whether you are speaking on an agenda item or non - agenda. Requests to speak on agenda items will be heard prior to requests to speak on non - agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. 11 / 17/09 2 Agenda material is available at www. westcovina.org City Council Agenda for November 17, 2009 A) ORAL COMMUNICATIONS — Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. Per Resolution No. 2009-25 adopted June 2, 2009, when the titles of ordinances and resolutions appear on the City Council agenda, they shall be deemed to have been read by title and further reading is waived. B) UPDATES/REPORTS FROM CONSULTANTS No reports for this meeting. C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS No reports for this meeting. D) CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate action. 1) City Council Meeting Minutes (receive & file) • Regular Meeting June 16,2009 2) Commission Summary of Actions (receive & file) a) , Human Resources................................................................................. 08/12/09 3) Claims Against the City of West Covina Government Tort Claim Denials (deny & notify claimant) It is `recommended that the following Government Tort Claims be denied and the claimants and/or their respective attorneys be so notified. • Nancy Zamora vs. City of West Covina • Henry Castruita vs. City of West Covina • George Hernandez vs. City of West Covina 4) Award of Bid a) Award of Bid for City HVAC Retrofits — "Recovery Act Funded" (Proiect No. BP-10307) It is recommended that the City Council: 1. Accept the bid of Anderson Air Conditioning in the amount of $326,181 as submitted at the bid opening on October 8, 2009, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract to replace inefficient heating, ventilation and cooling (HVAC) equipment at City facilities with new high -efficiency units. 2. Appropriate $364,168 of Department of Energy AARA funds to Account No. 226.83.8037.7900. 11 / 17/09 3 Agenda material is available at www.westcovina.org City Council Agenda for November 17, 2009 D) CONSENT CALENDAR (continued) 4) Award of Bid (continued) b) Award of Bid for City Traffic Signals LED Conversion — "Recovery Act Funded" (Protect No. BP-10301) It is recommended that the City Council: L Accept the bid of Christopher R. Morales, Inc. in the amount of $96,556 as submitted at the bid opening on October 13, 2009, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract to replace inefficient Traffic Signal units (amber and pedestrian crossing units) with new high -efficiency LED style units. 2. Appropriate $110,620 of Department of Energy AARA funds to Account No. 226.83.8001.7900. c) Award of Bid to Money Control to Provide Collection Services for the Citv of West Covina It is recommended that the City Council approve an award of bid to the lowest responsible bidder, Money Control of Riverside, California, to provide collection services for the City of West Covina. 5) Traffic Committee Minutes of October 20, 2009— (accept & file) I Request Gordon Meheula, West Covina Resident That no parking on street sweeping days be implemented on La Puente Road from Sentous Avenue to Forecastle Avenue on the second and fourth Fridays of each month from 7:00 a.m. to 3:30 p.m. Traffic Committee Recommendation: That no parking on street sweeping days be implemented on La Puente Road from Sentous Avenue to Forecastle Avenue on the second and fourth Fridays of each month from 7:00 a.m. to 3:30 p.m. H. Request Leslie Amparn, West Covina Resident Review traffic control devices on Workman Avenue between Orange Avenue and Nora Avenue. Traffic Committee Recommendations: That advisory speed limit signs (W13-1) with Radar enforced plate be installed along with advisory curve signs (W1-2) on the eastbound and westbound before approaching the curve at Workman Avenue. Install non -reflective raised marks (Detail 4) along the centerline at the curves. That radar trailer be utilized to make drivers aware of their vehicle speed along Workman Avenue and that the Police Department increase speed enforcement as feasible. 6) City Treasurer's Report (receive & file) Report for the Month September 2009 11/17/09 4 Agenda material is available at www.westcovina.org City Council Agenda for November 17, 2009 I D) CONSENT CALENDAR (continued) 7) Miscellaneous - Planning Department a) Consideration of Letter of Support for a High -Speed Railway Along the San Bernardino Freeway City staff recommends that the City Council authorize staff to send a letter supporting the concept of High -Speed Rail along the San Bernardino Freeway corridor and locating a station in the City of West Covina. Miscellaneous — Community Services Department b) Request for Maverick Field Lighting for the Corey Lidle Memorial Tournament It is recommended that the City Council authorize the use of Maverick Field lights on Sunday, November 29, 2009 for the Cory Lidle Memorial Tournament. ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 THROUGH D-7b: Motion by second by to approve all items except: ROLL CALL: Herfert, Lane, Sanderson, Touhey, Hernandez END OF CONSENT CALENDAR 11 / 17/09 5 Agenda material is available at www.westcovina.org P City Council Agenda for November 17, 2009 E) PUBLIC HEARINGS 1) Public Hearing Amendment to the FY 2009-2010 Community Development Block Grant (CDGB) Action Plan a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council approve the proposed amendment to the FY 2009-2010 CDBG Action Plan to include an additional $50,000 in funding for the construction of a storm drain on Workman Avenue. Motion by 2°d by approve disapprove hold over F) COMMUNITY DEVELOPMENT COMMISSION Recess the City Council meeting at p.m. to convene the CDC. Reconvene the City Council meeting at p.m. G) DEPARTMENTAL MATTERS PUBLIC WORKS DEPARTMENT 1) Restricting Parking Citywide During Street Sweeping Hours It is recommended that the City Council direct staff to return with a street sweeping restriction based on Option No. 2 of the staff report (sweeping half the street in the morning and the other half in the afternoon) with a permit exemption program for residents with parking problems such as alleys, no garages, and no driveways. Motion by 2" d by to H) MAYOR'S/COUNCILMEMBERS REPORTS No reports,for this meeting. AB 1234 Conference and Meeting Report (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) If applicable, Councilmembers may make a verbal report at this time. 11 / 17/09 6 Agenda material is available at www.westcovina.org City Council Agenda for November 17, 2009 I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS (Per City of West Covina Standing Rules 4.f — Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council) 1) Mayor Pro Tem Shelley Sanderson Request from Mayor Pro Tern Shelley Sanderson Requesting the City Council to Instruct City Staff to Prepare a Report to Restructure the Appointment Process of City Commissioners It is recommended that the City Council direct staff accordingly. Motion by to ' COUNCILMEMBER COMMENTS ADJOURNMENT Motion by Tuesday Tuesday 11 /17/09 2nd by 2nd by to adjourn the meeting at Tentative City Council Meetings December 1 7:00 p.m. Council Chambers Regular Meeting December 15 7:00 p.m. Council Chambers Regular Meeting 7 Agenda material is available at www.westcovina.org p.m.