Loading...
06-03-2008 - RegularTuesday June 3, 2008 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:00 pm Council Chambers Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westeoviiia.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. INVOCATION Reverend Alexandra Conrads St. Martha's Episcopal Church PLEDGE OF ALLEGIANCE Mayor Lane ROLL CALL Mayor Lane, Mayor Pro Tern Hernandez Councilmeinbers Herfert, Sanderson, Touhey REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF ` 1.310kWAS POSTED IN ACCORDANCE y�T}i E 01187 BROWN ACT AMENDMENT DATED: �,(J 0 OFFICE OF THE CITY CLERK Blue Star Video Firefighter/Paramedics Oath of Office & Badge Presentation Jeffrey Chatelain Christian Guzman Matthew Jackson David Johnson Christopher LaMarre 2008 Tournament of Roses Parade Trophy Picture Presentation Isabella Coleman Award Certificates of Recognition South Hills High School Percussion Ensemble 2008 Winter Guard International World Champions City Council Agenda for June 3, 2008 ANNOUNCEMENTS Certificates of Recognition South Hills High School Baseball Team CIF Southern Section DIV III Runners -UP and San Antonio League Champions Certificate of Recognition Nika Banzuela, Competition Winner Congresswoman Hilda Solis' 7`h Annual Art Discovery Congressional Art Competition Recognition of City Awards for Big League Dreams - Southern California Association of Governments "Blue Compass Award Of Achievement in Sustainability " - Electrical Contractors Association "Lighting over $500K in Value " RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. (a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 06/03/08 2 Agenda material is available at www.westcovitia.org • City Council Agenda for June 3, 2008 11 ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Please identify on the speaker card whether you are speaking on an agenda item or non - agenda. Requests to speak on agenda items will be heard prior to requests to speak on non - agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. A) ORAL COMMUNICATIONS — Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. B) UPDATES/REPORTS FROM CONSULTANTS No reports for this meeting. C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS No reports for this meeting. D) CONSENT CALENDAR 1) City Council Meeting Minutes (receive & file) • Special Meeting of January 24, 2008 • Special Meeting of February 5, 2008 • Regular Meeting of February 5, 2008 • Special Meeting of February 19, 2008 • Regular Meeting of February 19, 2008 2) Commission Summary of Actions (receive & file) a) Community Services ............................................... 03/11/08 b) Planning...............................................05/13/08 & 05/27/08 c) Senior Citizens Commission ................................... 03/27/08 3) City Treasurer's Report (receive & file) Report for the Month of April 2008 06/03/08 3 Agenda material is available at www.westcovitia.org 0 r City Council Agenda for June 3, 2008 D) CONSENT CALENDAR 4) Award of Bid Award of Bid for Downtown Directional Signs (Project No. BP-08315) It is recommended that the City Council take the following actions: 1. Accept the bid of LNI., Inc. in the amount of $84,111 submitted at the bid opening on May 14, 2008, and authorize the Public Works Director/City Engineer and City Clerk to execute the Contract Agreement. 2. Authorize the City Manager to enter into a twenty-year lease agreement with the property owner for the Lakes sign location. 3. Authorize the Public Works Director/City Engineer to contract with Southern California Edison to provide new electrical services at the Glendora Avenue and Lakes sign locations. 4. Appropriate an amount of $14,711 from the fund balance of the Community Development Commission Merged Project Area to Account No. 876.22.2250.6457. 5) Miscellaneous — City Manager's Office a) Ratification of Walk of Fame Committee Appointments It is recommended that the City Council ratify the Mayor's appointments to the Walk of Fame Committee as contained in the report. Miscellaneous — Community Services Department b) Mobile Home Ordinance Amendment It is recommended that the City Council direct the Community Services Commission to study possible options for amending and/or updating Ordinance No. 1648, established in 1984, regarding Mobile Home Space Rents in the City of West Covina. Miscellaneous — Fire Department c) Appropriation of Fire Department Training Funds from Fiscal Year 2006-2007 and Increase the Limit of the Training Expenditure Account It is recommended that the City Council accept the following actions. Appropriate the fund balance of $3,124 from expenditure Account No. 219.32.3210.6551 (Fiscal Year 2006-2007), and transfer that amount to Fiscal Year 2007-2008. 2. Increase the expenditure account limit for Fiscal Year 2007-2008, of fund 219.32.3210.6551, from $15,000 to $21,019 to accommodate the appropriated balance from Fiscal Year 2006-2007, and additional revenues that were collected in excess of the $15,000 estimate and limit for this fiscal year. 06/03/08 4 Agenda material is available at www. westcovina.org City Council Agenda for June 3, 2008 D) CONSENT CALENDAR (continued) 5) Miscellaneous — Fire Department (continued) d) Authorization for Fireworks Display It is recommended that the City Council ratify authorization for fireworks displays. Fireworks display at the West Covina High School graduation ceremony to be held on June 18, 2008. 2. Fireworks display for the City of West Covina Independence Day Celebration to be held on July 4, 2008, at Edgewood Middle School. 6) AB1234 Conference and Meeting Report (receive & file) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) a) Legislative Advocacy Conference and Meeting Report It is recommended that the City Council receive and file the report. b) International Conference of Shopping Centers (ICSC) Meeting and Conference Report It is recommended that the City Council receive and file the report. ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 THROUGH D-6b: Motion by second by approve all items except: ROLL CALL: Herfert, Hernandez, Sanderson, Touhey, Lane END OF CONSENT CALENDAR to 06/03/08 5 Agenda material is available at www.westcoviita.org City Council Agenda for June 3, 2008 E) PUBLIC HEARINGS 1) West Covina Landscape Maintenance District No. 4 2) West Covina Landscape Maintenance District No. 6 3) West Covina Landscape Maintenance District No. 7 a) Verification of publications b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolutions: 1) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEERS' REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008 2) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008 3) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2008 Motion by 2nd by to waive further reading of the resolutions and adopt disapprove hold over 06/03/08 6 Agenda material is available at www westcovina.org • City Council Agenda for June 3, 2008 E) PUBLIC HEARINGS (continued) 4) Protest Hearing Weed Abatement 2008 a) Affidavit of Mailing b) Open Hearing c) Staff Presentation d) Written Protests or Objections e) Public Testimony f) Close Hearing g) Council Discussion h) Recommendation: It is recommended that the City Council order the abatement of weeds and rubbish on those properties described in Resolution No. 2008-28. Motion by 2na by to approve disapprove hold over 5) Public Hearing Consideration of Ordinance for Adoption — Ordinance to Recover Lost Tax Increment Revenues by Extending Redevelopment Plan Time Limits for the Central Business District Project Areas and the Eastland Project Areas as Authorized by SB 1096 a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: Staff recommends that the City Council introduce the following ordinance extending the Redevelopment Plan Effectiveness date, the Debt Repayment and Receipt of Tax Increment date by two (2) years for the Central Business District and Eastland Project Areas. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN TIME LIMITATIONS WITH RESPECT TO THE REDEVELOPMENT PLANS FOR THE CENTRAL BUSINESS DISTRICT PROJECT AREA AND THE EASTLAND PROJECT AREA PURSUANT TO THE PROVISIONS OF HEALTH AND SAFETY CODE SECTION 33333.6(e)(2)(D) Motion by 2nd by to waive further reading of the ordinance and introduce disapprove hold over. Roll Call: Herfert, Hernandez, Sanderson, Touhey, Lane 6) Public Hearing Fees and Charges It is recommended that the City Council continue the public hearing until June 17, 2008. Motion by approve 2nd by disapprove hold over 06/03/08 7 Agenda material is available at www.westcoviiia.org City Council Agenda for June 3, 2008 E) PUBLIC HEARINGS (continued) CALL TO ORDER THE COMMUNITYDEVELOPMENT COMMISSIONAT PM Roll Call: Chairman Lane, Vice Chairman Hernandez, Commissioner Herfert, Commissioner Sanderson, Commissioner Touhey Public Hearing 7) Authorizing an Election and CDC's and City Council's Votes on a Special Tax Levy and Extension of the Coastal Sage and Scrub Community Facilities District's Authorized Facilities and Services 8) Election on the Extension of the Coastal Sage and Scrub Community Facilities District's Public Facilities and Services and the Levy of Special Taxes, and Certification of the Election Results a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution setting an election to occur immediately following the hearing: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA SETTING AN ELECTION ON THE LEVY OF A NEW SPECIAL TAX AND THE EXTENSION OF THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT'S FACILITIES AND SERVICES FOR JUNE 3, 2008 Motion by 2nd by_ to waive further reading of the resolution and adopt disapprove hold over Election and Casting of Votes by the City Council and Community Development Commission City Council Action: It is recommended that the City Council adopt the following resolution casting the City's votes in favor of the levy of special taxes by the Coastal Sage and Scrub Community Facilities District (CSS District) and extension of the public facilities and services financed by the CSS District and waiving election requirements: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA WAIVING ALL ELECTION REQUIREMENTS AND VOTING IN FAVOR OF A SPECIAL TAX LEVY AND AN EXTENSION OF THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT'S AUTHORIZED PUBLIC FACILITIES AND SERVICES Motion by 2nd by waive further reading of the resolution and adopt disapprove hold over to 06/03/08 8 Agenda material is available at www. westcovina.org C City Council Agenda for June 3, 2008 Community Development Commission Action: It is recommended that the Community Development Commission (CDC) adopt the following resolution waiving election requirement and casting the CDC's votes in favor of the extension of the public facilities and services financed by the CSS District and the levy of special taxes: by the CSS District: RESOLUTION NO. - A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA WAIVING ALL ELECTION REQUIREMENTS AND VOTING IN FAVOR OF A SPECIAL TAX LEVY AND AN EXTENSION OF THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT'S AUTHORIZED PUBLIC FACILITIES AND SERVICES Motion by 2nd by_ waive further reading of the resolution and adopt disapprove hold over to Certifying election results and authorizing levy of special taxes It is recommended that the City Council adopt the following resolution in the event that two-thirds or more of the votes cast in the election are in favor of the extension of the public facilities and services and the levying of special taxes to fund such extensions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CERTIFYING THE RESULTS OF THE ELECTION ON THE EXTENSION OF THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT'S PUBLIC FACILITIES AND SERVICES AND THE RELATED SPECIAL TAX LEVY Motion by 2°d by waive further reading of the resolution and adopt disapprove hold over to In the event the election results are certified by the City Council, it is recommended that that City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINING THAT THE CHANGES TO THE COASTAL SAGE AND SCRUB COMMUNITY FACILITIES DISTRICT'S FACILITIES AND SERVICES AND THE RELATED SPECIAL TAX LEVY ARE LAWFULLY AUTHORIZED Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over 06/03/08 9 Agenda material is available at www.westcovitia.org • City Council Agenda for June 3, 2008 F) COMMUNITY DEVELOPMENT COMMISSION Recess the City Council meeting at p.m. to continue the regular CDC meeting. Reconvene the City Council meeting at p.m. G) DEPARTMENTAL MATTERS COMMUNICATIONS DEPARTMENT 1) Award of Bids for Citywide Public Safety Radio Communications System It is recommended that the City Council take the following actions 1. Accept the proposal of Motorola Inc., in the amount of $1,273,225 for a radio system network, as submitted at the RFP opening on January 8, 2008, and authorize the Communications Director and City Clerk to execute the contract. (RFP 1107-A). 2. Accept the proposal of Harris Stratex in the amount of $1,795,851 for the microwave, point to point communications system, as submitted at the RFP opening on April 22, 2008 and authorize the Communications Director and City Clerk to execute the contract. (RFP 1107-B). 3. Approve the proposal by the City's Building Division to issue a contract to Green Giant Landscaping to construct a communications equipment vault located at the BKK tower radio site in the amount of $116,000. 4. Approve the City's option to execute a contract in the amount of $96,800 with Tech Knowledge, Inc. for Phase IV, Implementation of Radio System Contracts and Management of the overall project, as approved by Council on August 6, 2006. 5. Approve a contingency fund in the amount of $282,539. 6. Adopt the following resolution authorizing the lease purchase financing with Sun Trust Leasing Corporation in the amount of $3,050,000 to fund the acquisition of the 911 emergency radio system. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 4, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH 7. Authorize Staff to develop an implementing Ordinance for a 9-1-1 fee on telephone service provided courts approve this charge as a fee. Motion by 2nd by_ waive further reading of the resolution and approve disapprove hold over to 06/03/08 10 Agenda material is available at www.westcovina.org City Council Agenda for June 3, 2008 H) MAYOR'S/COUNCILMEMBERS REPORTS 1) Mayor Pro Tem Roger Hernandez Review of Police Response to Party Disturbance Calls It is recommended that the City Council receive and file this report or provide staff direction. Motion by to 2nd by AB 1234 Conference and Meeting Report (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS. (Per City of West Covina Standing Rules 4.f — Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.) 1) Mayor Pro Tem Roger Hernandez Request from Mayor Pro Tem Roger Hernandez Seeking the City Council's Consensus to Sponsor Veterans Day and Memorial Day Community Events It is recommended that the City Council direct staff accordingly. Motion by 2nd by to J) COUNCILMEMBER COMMENTS ADJOURNMENT Motion by 2nd by to adjourn the meeting at Tentative City Council Meetings Tuesday June 17 7:00 p.m. Council Chambers Regular Meeting Tuesday July 1 7:00 p.m. Council Chambers Regular Meeting 06/03/08 11 Agenda material is available at www.westcoviiia.org p.m.