08-07-2007 - RegularTuesday
August 7, 2007
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue,
West Covina and at www.westcovinaorg The City complies with the Americans With Disabilities Act (ADA). If
you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY)
from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your
particular needs and to determine if accommodation is possible. For sign language interpreter services at Council
meetings, please request no less than four working days prior to the meeting.
INVOCATION Reverend Mary Hollifield
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Mayor Touhey, Mayor Pro Tern Lane,
Councilmembers Herfert, Hernandez, Sanderson
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS * Blue Star Video
* Certificate of Recognition
West Covina Girls Softball 10 and Under
* Certificate of Recognition
West Covina National Little League
Major Division Champs
* Certificate of Recognition
West Covina American Little League
Minor Division Champs
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ANNOUNCEMENTS City Manager Pasmant THE MEEnNGOFOA9?pIWAS POSTEDIN
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City Council Agenda for August 7, 2007
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2A8. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof No person, other than
the council and the person having the floor, shall be permitted to enter into any discussion, either directly or
through a member of the council, without the permission of the presiding officer. No question shall be asked of
a councihnember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary
to such oath states as true any material matter which he knows to be false may be held to answer criminally
and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum —Required.
(a) while the council is in session, the members must preserve order and decorum, and a member shall neither, by
conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise
herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while
addressing the council shall be forthwith, by the presiding officer, barred from further audience before the
council, unless permission to continue be granted by a majority vote of the council
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the
rail in front of the council chamber without the express consent of the council.
The fallowing are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when
no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000),
or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is
not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any
matter listed on the agenda or on any other matter within their jurisdiction should complete a
speaker card that is provided at the entrance to the Council Chambers and submit the card to the
City Clerk/Secretary.
Please identify on the speaker card whether you are speaking on an agenda item or non -
agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -
agenda items. All comments are limited to five (5) minutes per speaker.
Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing
agenda items have not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the
hearing.
08/07/07
Agenda material is available at www.westcovina.org
City Council Agenda for August 7, 2007
A) ORAL COMMUNICATIONS — Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the
record when recognized by the Mayor.
B) UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
No reports for this meeting.
D) CONSENT CALENDAR
1) City Council Meeting Minutes (receive and file)
No reports for this meeting.
2) Commission Summary of Actions (receive and file)
a) Community Services....................................................04/10/07, 05/08/07
b) Senior Citizen Commission.........................02/08/07, 04/12/07, 05/10/07
3) Award of Bid
a) Award of Contract — Major Street Rehabilitation Improvement -
(Proiect No. PP-07112)
It is recommended that the City Council accept the bid of All American
Asphalt in the amount of $857,356.50 as submitted at the bid opening on
July 24, 2007, and authorize the Public. Works Director/City Engineer to
execute an agreement with All American Asphalt of Corona, California
for the work to be done.
b) Award of Bid for City Parks Picnic Table and Shelter Improvements
(Proiect No. PP-082051
It is recommended that the City Council accept the bid of Green Giant
Landscape in the amount of $233,350 submitted at the bid opening on July
17, 2007 and authorize the Public Works Director/City Engineer and City
Clerk to execute the contract.
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City Council Agenda for August 7, 2007
D) CONSENT CALENDAR (continued)
3) Award of Bid (continued)
c) Award of Bid for Safety Netting at Del Norte Ball Field —
(Proiect No. YP-08603)
It is recommended that the City Council take the following actions:
1. Transfer $7,000 from PP-08205 for park picnic tables and benches
(170.82.8828.7122) to YP-08603 (170.86.8872.7700).
2. Transfer $7,000 from PP-08204 (161.82.8827.7700) and $5,000 from
PP-07203 (163.82.8732.7700) for miscellaneous park improvements to
YP-08603 (170.86.8872.7700).
3. Accept the bid of West Coast Netting in the amount of $86,100 as
submitted at the bid opening on July 3, 2007 and authorize the Public
Works Director/City Engineer and City Clerk to execute the contract
to install new safety netting at Del Norte Park's east and west baseball
fields.
d) Award of Contract for Transit Marketing to Include West Covina
Heights Shopping Center and Big League Dreams as a Destination
It is recommended that the City Council approve the following
recommendations:
1. Accept the proposal of Ambient Solutions of West Covina, California,
in the amount not to exceed $45,000 for the creation, coordination,
production, printing, and delivery of a transit advertisement campaign
incorporating West Covina Heights Shopping Center and Big League
Dreams as destination points along the Green Route.
2. Authorize staff to utilize up to $45,000 from the Proposition A Fund,
account 121.51.51xx.xxxx; for transit marketing purposes.
e) Acceptance of Proposal to Provide Temporary Building Inspection
Services
It is recommended that the City Council authorize the Public Works
Director/City Engineer and City Clerk to execute an agreement with CBI
Inspectors to provide the Building Division with the services of one full-
time Building Inspector as temporary staff to accommodate increased
levels of public and private construction projects.
4) Traffic Committee Meeting Minutes — Meeting of July 17, 2007
It is recommended that the City Council take the following actions:
1. Approve the establishment of a marked crosswalk on Badillo Street at David
Court with modification to the existing raised median islands, installation of
in -roadway lights, and required signage.
2. Appropriate $50,000 from Community Development Block Grant fund if
approved by Housing Urban Development for immediate installation.
And accept and file the following Traffic Committee Recommendation:
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Agenda material is available at www.westcovina org
City Council Agenda for August 7, 2007
D) CONSENT CALENDAR (continued)
4) Traffic Committee Meeting Minutes — Meeting of July 17, 2007 (accept and rile)
I. Request of Roberta Azpeitia, West Covina Resident
To install a Signalized Pedestrian Crossing on Badillo Street at David
Court.
Traffic Committee Recommendation;
That pedestrian crosswalks be established on Badillo Street at David Court
with modification to the existing raised median islands, installation of in -
roadway lights, and required signage.
That R9-3a (No Pedestrian Crossing) and R9-3b (Use Crosswalk) sign be
installed in existing median.
5) City Treasurer's Report (receive and file)
Report for the Month of June 2007
6) Miscellaneous - Communications
a) Land -Mobile Radio Project Design
It is recommended that the City Council:
Approve the Land -Mobile Radio System design as outlined in the
Consultant's Report and authorize staff to proceed to bid project
equipment and supporting facilities.
2. Approve a contract in the amount of $36,000 with Tech/Knowledge,
Inc. for service related to the bidding process for the radio system.
Miscellaneous — City Manager's Office
b) Payment of San Gabriel Valley Council of Governments 2007-2008
Dues
It is recommended that the City Council authorize the payment of dues for
the San Gabriel Valley Council of Governments in the amount of $30,000
from Transit and Transportation program fee (Prop. A & C) of $30,000 to
be paid out of account 121-51-5140-6120.
Miscellaneous — Community Development Commission
c) Third Amendment to the Exclusive Negotiating Agreement with
Dynamic Business Holdings, Inc. for the Development of a 2.6 Acre
Portion of the Civic Center Property
It is recommended that the City Council approve a Third Amendment to the
Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc.,
extending the term of the agreement for a period of one hundred eighty days
to allow Dynamic Business Holdings, Inc. time to complete the entitlement
process, comply with the California Environmental Quality Act and finalize
the terms of a Lease and Development Agreement for City Council
consideration.
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Agenda material is available at www.westcovina.org
City Council Agenda for August 7, 2007
D) CONSENT CALENDAR (continued)
6) Miscellaneous — Community Development Commission (continued)
d) First Amendment to the Exclusive Negotiating Agreement Between
the City and Main & Main, Inc. for the Purchase and Development of
the Proposed Civic Center Restaurant Pads
It is recommended that the City Council approve the First Amendment to
Exclusive Negotiating Agreement with Main & Main, Inc. extending the
terms of the agreement for a period of one hundred and eighty days for the
potential development of two (2) restaurants within the Civic Center site.
Miscellaneous - Community Services
e) Proposition A Transportation Funding — Request for Distribution &
Service Enhancement Actions
It is recommended that the City Council:
1. Authorize staff to proceed with service enhancement plans to fund
transit law enforcement personnel, procure and install a transit
surveillance system, develop and print transit -marketing materials,
purchase transit accessories, and purchase ArcGIS software.
2. Authorize staff to utilize up to $243,400 from Proposition A funds,
account 121.51.51 xx.xxxx for transit improvement purposes.
Miscellaneous — Environmental Management
t) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
Miscellaneous — Fire Department
g) Extension of the 48/96 Work Schedule for the West Covina
Firefighters' Association
It is recommended that the City Council authorize the extension of the Fire
Department 48/96 work schedule for a second period of twelve (12)
months as it relates to the City of West Covina and West Covina
Firefighters' Association Memorandum of Understanding.
Miscellaneous - Human Resources
h) Revised Salary Range for Limited Services Assistant Cook
Classification
It is recommended that the City Council adopt the proposed resolution
regarding the revised salary range for the limited services Assistant Cook
classification as follows:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 2001-100 AND 2007-8
RELATING TO THE COMPENSATION OF LIMITED SERVICES
POSITIONS, AS AMENDED; AND APPROVING THE REVISED
SALARY RANGE FOR THE LIMITED SERVICES ASSISTANT
COOK CLASSIFICATION
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Agenda material is available at www.Wesicovina.org
City Council Agenda for August 7, 2007
D) CONSENT CALENDAR (continued)
6) Miscellaneous — Police Department
i) Off -Site Police Records Storage and Retrieval
It is recommended that the City Council approve a continued contract
with Recall Total Information Management for Police records archiving
and retrieval, for an estimated $30,000 annually.
7) AB1234 Conference and Meeting Room
(In accordance with AB 1234, Councilmembers shall make a brief report or file a
written report on any meeting/event/conference attended at City expense)
a) Conference and Meeting Report — Sister City Trip
It is recommended that the City Council receive and file the report.
b) Conference and Meeting Report — Independent Cities Association
It is recommended that the City Council receive and file the report.
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 THROUGH D-7b
Motion by 2"d by
to waive further reading of the resolutions and adopt,
and approve all items except:
ROLL CALL: Herfert, Hernandez, Lane, Sanderson, Touhey
END OF CONSENT CALENDAR
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Agenda material is available at www.westcovina.org
City Council Agenda for August 7, 2007
E) PUBLIC HEARINGS
1) PUBLIC HEARING
WEST COVINA CITYWIDE SEWER SERVICE CHARGE
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) CounciI discussion
g) Recommendation: It is
following resolution:
recommended that the City Council adopt the
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE RATE AND AUTHORIZING THE COLLECTION OF THE ANNUAL
SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at p.m. to convene the CDC.
Reconvene the City Council meeting at p.m.
G) DEPARTMENTAL MATTERS
CITY MANAGER'S OFFICE
1) Designation of Voting Delegate for League of California Cities Annual
It is recommended that the City Council designate a voting delegate and up to two
alternates for the League of California Cities Annual Conference.
Motion by
to
2"d by
H) MAYOR'S/COUNCILMEMBERS REPORTS
1) Councilmember Hernandez
Green Linkages: Bicycle Path Connectivity
It is recommended that the City Council receive and file this report.
Motion by 2"d by
to receive and file.
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Agenda material is available at www.westcovina.org
City Council Agenda for August 7, 2007
H) MAYOR'S/COUNCILMEMBERS REPORTS (continued)
2)
3)
4)
5)
Councilmember Hernandez
Bicycle Route Safety Review and Education
It is recommended that City Council:
1. Direct staff to continue to restripe and sign bicycle routes per the California
Manual of Uniform Traffic Control Devices.
2. Conduct a bicycle safety public education campaign.
Motion by
approve disapprove
Councilmember Hernandez
2nd by
hold over
Environmentally Preferable Purchasing Policy
It is recommended that the City Council receive and file this report.
Motion by 2' by
to receive and file.
Councilmember Hernandez
Residential Street Improvement Schedule — Informational
(Project No. SP-07112)
It is recommended that the City Council receive and file this report.
Motion by
to receive and file.
Councilmember Hernandez
2 d by
Landscave Maintenance Schedule Report
It is recommended that the City Council receive and file this report.
Motion by
to receive and file
2nd by
to
AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a
written report on any meeting/event/conference attended at City expense.)
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Agenda material is available at www.westcovina.org
City Council Agenda for August 7, 2007
I) COUNCILMEMBERS' REQUESTS FOR REPORTS, STUDIES OR
INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f — Requests by Councilmembers for reports,
studies, or investigations that are not readily available must be placed on the City
Council agenda as items of business and must be approved by a majority of the City
Council.)
1) Councilmember Hernandez
Request from Councilmember Roger Hernandez Seeking the City Council's
Consensus to Instruct City Staff to Coordinate a Home Ownership
Workshop for West Covina Residents
It is recommended that the City Council direct staff accordingly.
Motion by
to
2nd by
2) Councilmember Herfert
Request from Councilmember Steve Herfert Requesting the City Council
Consider Creating a Public Art Commission
It is recommended that the City Council direct staff accordingly.
Motion by
to
J) COUNCILMEMBER COMMENTS
ADJOURNMENT
Motion by
2nd by
Tuesday
August 21
Tuesday
September 4
Tuesday
September 18
2nd by
to adjourn the meeting at
Tentative City Council Meetings
Meeting cancelled
7:00 p.m. Council Chambers Regular Meeting
7:00 p.m. Council Chambers Regular Meeting
p.m.
08/07/07 10
Agenda material is available at www.westeovina.org