Resolution - 8421RESOLUTION NO.8421
A RESOLUTION OF THE CITY 'COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS
• AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the
destruction of governmental documents and records through specific provisions;
and
WHEREAS, the City of West Covina has accumulated numerous records
no longer necessary or required for the maintenance of accepted record management
techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping;
and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 30th day of October, 1989
ATTEST:
•
City Clerk/Janet Berry
I, Janet Berry, hereby certify that the foregoing resolution was
•duly adopted by the City Council of the City of West Covina at a regular meeting
held on the 30th day of October, 1989, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED AS TO FORM:
•
Tarozzi, McFadden, Manners, Lewis, Bacon
None
None
City Clerk Janet B ry
•
•
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No.
EXHIBIT A
Box(es) Contents Comments
BUILDING & SAFETY
1
Building Permits '87-'88-'89
3
Commercial Plans '87-88
CITY MANAGER
1
Administrative Files '84-'86
2
Chronologicalc:.Files-'82-'86
CITY TREASURER
4
Statements:
Bank Statements '73,'7C 'U"! 84,'85,'86,
87
Bond Statements 6-7/87-6/88
Mortgage Revenue Bond Statements '87-'88
Savings & Loan Statements '83, '84,'85
Trust Statements 7/86-6/87
7
Inactive Business License '86 & prior
1
Business License Log 11/83-11/84
1
HCR's '82 - '86
1
Computer Run Warrant Register Proof List '8
-'84
1
Computer Run Reconcilliations 1/83-12/84
ENGINEERING DEPARTMENT
1
Sewer Permits '84-'87
2
Tract, Map Files '81-'87
1
Parcel flap Files '85-'86
1
City Projects '86-'87
1
Unclassified Use Permits '86-'87
2
Traffic Accident Reports '88
1
Time Reports for Pay Periods '87-'88
1
Harry Thomas meeting files '87
1
Traffic Committee Back up info 6/85-5/89
•
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No.
EXHIBIT A
Box(es) Contents Comments
1
General Files '82-'86
6
Misc. Plans '61-'75
FIRE DEPARTMENT
5
* Occupancy Filesl/82-12/85
1
Commercial Plans
FINANCE DEPARTMENT
2
Consortium Payroll Files '85-'86
1
Consortium Computer Run Payroll '85
30
First Interstate Bank Paid Warrants '85-'87
4
* Requisitions (pink copies) '81-'85
HUMAN SERVICES DEPARTMENT
1
Commission Minutes 7/85-6/86
PERSONNEL DEPARTMENT
3
Terminated Personnel '86-'87
1
Complaints CLOCEA '73-'76
1
fleet & Confer '80-'85
1
City Attorney Opinions '82-'86
REDEVELOPMENT AGENCY
1
Relocation Files (Alpha Beta Parcel) '70-'8
MAINTENANCE DEPARTMENT
1
* Water Service Registers '84
2
* Water Payments Stubs '84
CITY CLERK
4
Misc. Election Materials
* Documents have not been microfilmed