Resolution - 8264.5s
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RESOLUTION NO. &264.5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS
AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the
destruction of governmental documents and records through specific provisions;
and
WHEREAS, the City of West Covina has accumulated numerous records
no longer necessary or required for the maintenance of accepted record management
techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping;
and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 14th day of November, 1988
ATTEST:
Gv
Mayor N& Planners
City Clerk "Janet Berr
• I, Janet Berry, hereby certify that the foregoing resolution was
duly adopted by the City Council of the City of West Covina at a regular meeting
held on the 14th day of November, 1988, by the following vote:
AYES: Councilmembers
NOES: Councilmembers
• ABSENT: Councilmembers
APPROVED AS TO FORM:
Tarozzi, McFadden, Lewis, Bacon, Manners
None
None
f! d4. $a� asst.
City Attorney
is
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City Clerk Janet rry
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OFFICE OF THE CITY CLERK
DOCUMENTS.FOR DESTRUCTION
Resolution No. 8264.5
EXHIBIT A
Box(es) Contents Comments
ENGINEERING DEPARTMENT
5
Traffic files 1986
3
Division Manager meetings 86-87
1
Chronological files 85-86
2
Traffic collision reports 1/86-7/88
4
City Projects '85-'86
1
Precise Plan files '85-'86
1
Tract map files '85-86
I
Unclassified Use Permit files '85-'86
1
Tract maps
7
Sewer maps
I
Parcel maps
PERSONNEL
4
Full.& part time terminated employees 84-
5
PLANNING DEPARTMENT,
2
Temporary Use permits '85-'87
2
Precise Plan files '82-'84
2
Variance files '82-'84
2
Tentative tract files '77-'8
2
Unclassified Use permits '82-84
FINANCE DEPARTMENT
1
Property taxes 70/71 -82/83
11
First Interstate Demand Checks 11/15/83 -
1/14/85
5
Revenue Summary reports 7/1/83 - 12/27/85
REDEVELOPMENT AGENCY
1
Budget Files 73-79
* Documents have not been microfilmed
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 8264.5
EXHIBIT A
Box(es) Contents Comments
BUILDING DEPARTMENT
3
Building Permits
2
Commercial Plans
CITY CLERK
1
* April 12, 1988 Election materials
3 small
* April 12, 1988 Voted ballots
3 medium
* April 12, 1988 Unused ballots
CITY TREASURER
1
Bank Statements 9/83-12 84
2
Revenue Bond Statements 8/69-6 86
1
Redevelopment Agency cancelled checks 7 83
11 8
1
Consortium payroll cancelled checks 7 83-1
5
City payroll cancelled checks 11/5/84-4/4/36
17
Inactive business licenses - 1985
2
Statements for t e $75 l-bond-issue, -
series A thrDie
1
* Federal inactive time sharing reports
1 small
* Deposits 5/73-6/76
2
* Payroll blank checks
3
*'Obsolete unused payroll.Checks
1
*,'Obsolete unused .checks.
1
* Misc. correspondence file 1968
1
* Charitable solicitations 1/78-8/80
1
* Dance permits 1976-1981
1
* Various voided UCB checks
1
* Bingo permits 77-81 / parade permits 73-76
1
* Taxicab permits 54-62
1
* Public relations 74-80