12-05-2006 - RegularREGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
December 5, 2006
AGENDA
x
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue,
West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If
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meetings, please request no less than four working days prior to the meeting.
INVOCATION Reverend Mary Hollifield
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE Councilmember Herfert
ROLL CALL Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Hernandez, Sanderson, Herfert
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS * Blue Star Video
* Native Hoops Life Skills Academy
2007 Used Oil Recycling School Calendar Winners
* Samuel Baca, Monte Vista Elementary
* Alyssa Bernal, San Jose -Edison Academy
* Anthony Boulahoud, St. Christopher Parish School
* Clair Cameron, Vine Elementary School
* Kisal Chandrasekera, St. Christopher Parish School
* Allegra Cisneros, Mesa Elementary School
* Jessica Coffey, Mesa Elementary School
* Brianna Mendez, Orangewood Elementary School
* Alyssa Moreno, San Jose -Edison Academy
* Caitlyn Thai, Mesa Elementary School
* Melissa J. Wright, Merced Elementary School
2007 Calendar Grand Prize Winner
* Edward Tanabe, Mesa Elementary School
* Tree Dedication
-Jacob Fields
ANNOUNCEMENTS I CERRFY THATA COPYOFTHE COUNCIL AGENDA FOR
THE MEETING OFIZ 15 / 0AAS POSTED IN
ACCORDANCE WITH THE01/87 MOWN ACT AMENDWM
DATED: 12 - t -O fo
ER
OFFICE OF THE CITY
City Council Agenda for December 5, 2006
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any
matter listed on the agenda or on any other matter within their jurisdiction should complete a
speaker card that is provided at the entrance to the Council Chambers and submit the card to the
City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing
Bodies under Oral Communications. Any testimony or comments regarding a matter set for a
Public Hearing will be heard during the hearing.
A) ORAL COMMUNICATIONS — Five (5) minutes
(This is the time set aside to address the City Council/Community Development
Commission. Please step forward to the podium and state your name and city of
residence for the record when recognized by the Mayor.)
B) UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
No reports for this meeting.
D) CONSENT CALENDAR
1) City Council Meeting Minutes (receive & file)
Special Meeting of October 3, 2006
Regular Meeting of October 3, 2006
2) Commission Summary of Actions (receive & file)
a) Human Resources .................................................. 10/11/06
b) Planning ............................................... 11/14/06 & 11/28/06
3) Award of Bid
a) Purchase of Police Vehicles
It is recommended that the City Council authorize the purchase of 10
police vehicles with 10 Extended Service Plans (ESP) from the lowest
responsible bidder Villa Ford, for a total cost of $247,326.44 which
includes sales tax.
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Agenda material is available at www.westeovina.org
City Council Agenda for December 5, 2006
D) CONSENT CALENDAR (continued)
3) Award of Bid (continued)
b) Award of Bid for Ridge Riders Equestrian Center Improvements
(Project No. PP-02208)
It is recommended that the City Council accept the bid of All American
Painting in the amount of $168,375.00 as submitted at the bid opening on
November 15, 2006, for the improvement of recreational facilities at
Ridge Riders Equestrian Center and the recommended additional work
options, and authorize the Public Works Director/City Engineer and City
Clerk to execute the contract.
c) Award of Contract for Preparation of a Supplemental Environmental
Impact Report for Proposed Office Buildings at 2120-2140 S. Azusa
Avenue (AKA The 700 and 750 PADS) (Former BKK Property)
It is recommended that the City Council authorize the execution of an
agreement with Environmental Science Associates (ESA) to prepare a
Supplemental Environmental Impact Report (SEIR) for the two proposed
office buildings at 2120 and 2140 S. Azusa Avenue.
4) Approval of Final Maps
Approval of Final Map for Tract Map No. 53354
Location: Northeast Corner of Azusa Avenue and Autumn Drive
Subdivider: Pacific Communities Builders
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL
MAP OF TRACT NO. 53354 AND DIRECTING THE RECORDATION
THEREOF (PACIFIC COMMUNITIES BUILDERS)
5) Traffic Committee Meeting Minutes of November 21, 2006 (accept & file)
I. Request of George Schaeffer, West Covina Resident
That no parking on street sweeping days be implemented on Clydewood
Avenue from Ardilla Avenue to Bromley Avenue.
Traffic Committee Recommendations:
That no parking on street sweeping days be implemented on Clydewood
Avenue from Ardilla Avenue to Bromley Avenue.
That the curb be painted red adjacent to the northeasterly property line of
187 Willow Avenue.
IT Request of Steve Bennett, West Covina Resident
That parking on Toland Avenue from North Garvey Avenue to Shamwood
Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.
Traffic Committee Recommendation:
That parking on Toland Avenue from North Garvey Avenue to Shamwood
Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.
12/05/06 3
Agenda material is available at www.westeovina.org
City Council Agenda for December 5, 2006
D) CONSENT CALENDAR (continued)
5) Traffic Committee Meeting Minutes of November 21, 2006 (accept & file)
[continued]
III. Request of Steve Bennett, West Covina Resident
That parking on Mardina Street from Toland Avenue to 1250 East Mardina
Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.
Traffic Committee Recommendation:
That parking on Mardina Street from Toland Avenue to 1250 East Mardina
Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.
IV. Request of Vicki Scheliga, West Covina Resident
That no parking on street sweeping days be implemented on the south side of
Lufkin Street from Rama Drive to Tamar Drive.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on the south side of
Lufkin Street from Rama Drive to 2112 Lufkin Street.
V. City Initiated
That a multi -way stop be installed at the intersection of Willow Avenue and
Yarnell Street.
Traffic Committee Recommendation:
That stop signs (RI) be installed along with stop messages and stop ahead
signs (W17) on the north and southbound approaches of Willow Avenue at
Yarnell Street based on the multi -way stop warrant for intersections adjacent
to schools and for intersections on "Safe Routes to Schools."
VI Request of Martin Vasquez, West Covina Resident
That a multi -way stop be installed at the intersection of Sunkist Avenue and
Elder Street.
Traffic Committee Recommendation:
That stop signs (RI) be installed along with stop messages and stop ahead
signs (W 17) on the west and eastbound approaches of Elder Street at Sunkist
Avenue.
6) City Treasurer's Report (receive & file)
Report for the Month of October 2006
7) Miscellaneous — Planning Department
a) East Valley Community Health Center Parking Management Plan
Staff recommends that the City Council receive and file the Parking
Management Plan.
12/05/06 4
Agenda material is available at www.westcovina.org
City Council Agenda for December 5, 2006
D) CONSENT CALENDAR (continued)
7) Miscellaneous —Public Works Department
b) Five -Year Extension of Landscape Maintenance Contract for City
Parks and Civic Center
It is recommended that the City Council approve a five-year extension at a
ten percent increase to the current contract amount to Mariposa
Horticultural Enterprises, Inc. of Irwindale (Mariposa) for the maintenance
of the landscaping, hardscaping, and irrigation systems for all City parks
and the West Covina Civic Center at an annual cost of $301,320.00 and
authorize the Public Works Director/City Engineer and City Clerk to
execute such contract.
Miscellaneous — Environmental Management Department
c) Graffiti Abatement Award of Bid
It is recommended that the City Council:
1. Accept the bid of Superior Property Services, Inc., Santa Ana, CA, for
a 3-year contract for an amount not to exceed $11,340 per month
($136,080 first year, with a 3.5% annual cost of living increase) as
submitted at the bid opening on November 2, 2006; and
2. Authorize staff to execute the contract in accordance with the bid
specifications; and
3. Appropriate the following amounts from Fund Balance, as needed, to
fund the proposed contract:
• $11,850.00 to account number 110.41.4142.6130,
• $16,620.00 to account number 110.52.5210.6169,
• $4,615.00 to account number 876.22.2210.6169,
• $705.00 to account number 877.22.2210.6169
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 THROUGH D-7c:
Motion by second by
to waive further reading of the resolution, read by title only and adopt,
and approve all items except:
ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey
END OF CONSENT CALENDAR
12/05/06 5
Agenda material is available at www.westcovina.org
City Council Agenda for December 5, 2006
E)
F)
G)
PUBLIC HEARINGS
No hearings for this meeting.
COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at
Reconvene the City Council meeting at
DEPARTMENTAL MATTERS
CITY MANAGER'S OFFICE
pm to convene the CDC.
pm.
1) Investigative Report of Alleged Hostile Work Environment
It is recommended that the City Council direct staff accordingly.
Motion by
2nd
to 1
2) City/School Liaison Committee — Opening Up School Tracks and Fields to
the Public
It is recommended that the City Council provide staff with direction on this
matter.
Motion by 2nd by
to
COMMUNITY SERVICES DEPARTMENT
3) Communication of Motion by the Community Services Commission to
Instruct the City Manager and the City Attorney to Review and Report on
Issues Related to Gender Eauitv
It is recommended that the City Council review the motion from the Community
Services Commission in the staff report regarding gender equity and refer the
motion back to the Community Services Commission to recommend and approve
the existing gender equity plan.
Motion by 2" d by
to
12/05/06 6
Agenda material is available at www.westcovina.org
City Council Agenda for December 5, 2006
G) DEPARTMENTAL MATTERS (continued)
COMMUNITY SERVICES DEPARTMENT (continued)
4) Motion by the Community Services Commission to Authorize a Lighting
Extension Request at Cameron Field
The Community Services Commission recommends that the City Council
authorize the extension of Cameron field lighting from 9:00 p.m. to 9:30 p.m.,
Tuesday, January 2, 2007 through Tuesday, February 6, 2007 for the West Covina
Girls Softball Team until a Park Master Plan amendment process can be initiated
to consider extending the use of lights on a permanent basis.
Motion by 2"d by -
approve disapprove hold over
H) MAYOR'S/COUNCILMEMBERS' REPORTS
1) Councilmember Herfert
Request from Councilmember Herfert on History of the Possible
Development of the Lower Plateau at Shadow Oak Park
It is recommended that the City Council receive and file this informational report.
Motion by
to receive and file.
2"d by
Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a
written report on any meeting/event/conference attended at City expense)
I) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f — Requests by Councilmembers for reports,
studies, or investigations that are not readily available must be placed on the City
Council agenda as items of business and must be approved by a majority of the City
Council.)
12/05/06 7
Agenda material is available at www.westcovina.org
City Council Agenda for December 5, 2006
J) COUNCILMEMBER COMMENTS
ADJOURNMENT
Motion by second by to adjourn the meeting at
Tentative City Council Meetings
Tuesday December 19 7:00 p.m. Council Chambers Regular Meeting
M.
fKLIVIIZi
Agenda material is available at www.westcovina.org