Resolution - 8101RESOLUTION NO. 8101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN
. DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the
destruction of governmental documents and records through specific provisions;
and
WHEREAS, the City of West Covina has accumulated numerous records
• no longer necessary or required for the maintenance of accepted record
management techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have
been removed from the boxes of documents proposed for destruction for
safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3 The City Clerk shall provide for the destruction of
all such documents listed in EXHIBIT A. Any document denied approval for
destruction by the City Attorney as listed under "Comments" in EXHIBIT A
shall be removed from its container and placed in archive storage boxes for
safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 14th day of September, 1987.
Mayor
ATTEST:
• City Clerk'
I, HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of the City of West Covina at a regular
meeting held on the 14th day of September, 1987, by the following vote:
AYES: Councilmembers: Shearer,
• NOES: Councilmembers: None
ABSENT: Councilmembers: Tennant,
APPROVED AS TO FORM:
Msnners, Chappell
Bacon
City Attorney
City Clerk
RESOUITION NO. 0/0
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
• I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
• Government Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
.1C-* � F
City Attorney FoHirr-L�nna�d—
�— �— bate
VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction
by the City Attorney have been removed and placed for safekeeoing in
archive storage boxes. All other materials have been destroyed.
_ w� S6� -
Deputy City Clerk Et Berry
note
is
0
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OFFICE OF THE CITY CLERK
DOCUMENTS..FOR DESTRUCTION
Resolution No.
EXHIBIT A
Box(es) Contents Comments
3
BUILDING & SAFETY
Commercial Building Plans
1
Building Permits
5
CITY CLERK
Council Staff Reports 197 -8
1
Legal Publications 1978-83
2
Projects, Public Works 1962-83
2
CITY TREASURER 1/83-7/84
Gen. Fund Acct. F.I.B. Cancelled
3
City payroll Cancelled Checks
5
Business License Renewals 1983-84
1
ENGINEERING DEPARTMENT
1
Finish Projects
1
Traffic Files 1962-81
1
Division Manager Meetings 1985-86
3
Traffic Collision Reports 1985
1
Street, Landscaping, Sewer Maintenance
1
FINANCE
Returned Checks Transmittals. Tr;inzipnt Tay
3
Forms, Jury Duty Collections 1971 thru 7/84
MCR's 7 1 74 thru 12 19 7
MCR's 7/1/79 thru 12/31/79
MCR's 1980 thru 1983
1
City Payroll Files 1974-1982
3
Journal Entries.1981-1983
1
Revenue Summary Reports 1/l/83-6/30/83
1
City Payroll Overtime Printout 1983
3
Paid Warrants 1983
1
Revenue Files 1981-82
1
PERSONNEL
Grievances 1975-77
1
Meet and Confer
2
Class Studies t1972-81
1
PLANNING'.
Slight Modifications 1965-8
1
Variances 1978-82
1 Zone Changes 1977-81
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OFFICE OF THE CITY CLERK
DOCUMENTS.FOR DESTRUCTION
Resolution No.
EXHIBIT A
Box(es) Contents Comments
2
PLANNING CONTINUED
Precise Plans 1977-81
1
Tentative Tracts Case Files 1972-80
2
Unclassified Use Permits 1978-82
1
Temporary Use Permits 1982-84
REDEVELOPMENT AGENCY
ALL OF THE ABOVE HAVE BEEN MICROFILMED
Exhibit H