Resolution - 7276RESOLUTION NO. 7276
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA,
• ADOPTING RULES OF ORDER FOR THE CONDUCT
OF MEETINGS.
FOLLOWS:
THE CITY COUNCIL OF THE CITY OF WEST COVINA DOES RESOLVE AS
SECTION 1. MEETING TIMES
• The regular meetings of the Council of the City of West Covina
shall be on second and fourth Mondays of the month at 7:30 p.m. in the
City Hall, 1444 West Garvey Avenue, West Covina, California, provided that
whenever the time for holding any of the meetings falls on a holiday, the
meeting shall be held on the next business day unless otherwise ordered
by the Council.
SECTION 2. AGENDA
A. A written agenda shall be prepared for each regular and
adjourned regular meeting of the Council.
B. 'The agenda shall contain a brief general description of each
item of business to be transacted or discussed at that meeting.
C. Each agenda shall contain a clear statement of the time and
location of the meeting as well as a statement that reports
and documents relating to each agenda item are on file in
the office of the City Clerk and are available for public
inspection.
D. The agenda shall be posted not less than 72 hours in advance
of the regular or adjourned regular meeting to which it
relates.
E. The agenda shall be posted in a location freely accessible
to the public in the office of the City Clerk, the Police
Department and the West Covina branch of the Los Angeles
County Library. The person posting the agenda shall complete
and sign a certificate of posting.
F. In addition to other notice requirements, the call and notice
of a special meeting shall be posted at the locations specified
in subparagraph E. Where feasible, an agenda shall be prepared
for the special meeting in accordance with the procedures
described in this paragraph.
G. Emergency meetings pursuant to Government Code Section 54956.5
and other applicable law can be held without complying with
the agenda requirements of this paragraph.
H. The Council shall not take action on any item which does
• not appear on the posted agenda except as follows in accordance
with Government Code Section 54956.5:
1. Emergency Situation.
An emergency situation is defined as a, work stoppage f�
or other activity which severely impairs public health,
safety or both, or a crippling disaster which severely
impairs public health, safety, or both. Before proceeding
to act upon an emergency item not appearing on the agenda,
the Council shall, by a majority vote, determine that
an emergency situation exists and that prompt action
is required by the Council. The Council shall include
in the minutes of its meeting the facts upon which it
relied in finding the existence of an emergency situation.
2. "Subsequent Need" Items. The Council may act upon an
item not appearing on the agenda if it finds, by a
two-thirds vote or by a unanimous vote if less than
two-thirds but more than a quorum of its members are
present, that the need to take action on the non -agenda
item is required because the need to act arose after
the posting of agenda. If such a determination is to
be made, a statement of facts upon which the determination
• is based shall be included in the minutes supporting
the action taken.
3. Held Over Item. Items not appearing on the posted agenda
may be acted upon at a meeting if:
(a) the item appeared on a properly posted agenda for
a previous meeting; and
(b) the previous meeting occurred not more than five
calendar days prior to the date of the meeting at
which the item is proposed to be considered; and
(c) the item was continued from the previous meeting
to the meeting at which action is proposed to be
taken.
SECTION 3. PUBLIC PARTICIPATION
A. PUBLIC HEARINGS
1. Staff shall first present its report on the matter.
The applicant, if one exists for the matter, shall
then be permitted to make its presentation to the
Council.
2. Members of the public shall then be permitted to
speak on the matter.
3. Each person speaking shall give his or her name and
address for the record.
4. Each person speaking, other than the applicant, shall
be limited to five (5) minutes unless the Council
permits a longer period.
5. Applicant shall be given an opportunity for rebuttal
following public comment.
6. The Mayor, with the consent of the Council, may
establish a maximum period of time for public testimony
during the hearing.
• 7. The Mayor may ascertain if there are a good number
of persons for or against the matter, and if so,
to request that they appoint a spokesperson.
8. There shall be no public input once the Council starts
deliberation on the matter before them unless the
Council requests additional information from either
Staff or the public.
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NON -HEARING ITE11S
1. Persons desiring to address the City Council on any
• item on the Agenda, other than public hearing matters,
may do so during that portion of the Agenda labeled
"Agenda Communications Such persons shall approach
the podium when requested by the Mayor and state
his or her name and address for the record. Comments
or questions shall be addressed to the Mayor as Chair
and not to individual Councilmembers. Comments shall
be limited to three minutes, unless this time limit
• is waived by the City Council.
2. Persons desiring to address the City Council on any
municipal matter not on the Agenda may do so during
that portion of the Agenda labeled "Oral
Communications." Such persons shall approach the
podium when requested by the Mayor and state his
or her name and address for the record. Comments
or questions shall be addressed to the Mayor as Chair
and not to individual Councilmembers. Comments shall
be limited to three minutes, unless this time limit
is waived by the City Council.
SECTION 4. COUNCIL AUTHORITY
The Council shall have the authority to waive provisions of the
procedures established by this Resolution unless the procedure is required
by law. Failure of the Council to follow the procedures established by
this Resolution shall not invalidate or otherwise affect 'any action of
the Council.
SECTION 5. PRIOR RESOLUTIONS APPEALED.
All prior resolutions of the Council relating to Council meeting
procedures are hereby repealed.
ATTEST:
ADOPTED AND APPROVED this 12th.day of January 1987
City C1 rk
• I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the City Council of the City of West Covina at a regular meeting thereof,
held on the 12th day of January 1987, by the following vote
of the Council:
AYES COUNCILHEMBERS: Tennant, Bacon, Manners, Chappell, Shearer,
NOES COUNCILHEHBERS: none
ABSTAIN COUNCILHEHBERS: none
ABSENT COUNC1L11EMBERS: none
I YCL K
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APPROVED AS TO FORM:
0
ity Attorney
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