Loading...
Resolution - 7245f 1\ RESOLUTION NO. 7245 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW WHEREAS, Section 34090 of the Government Code provides for the destruction of governmental documents and records through specific provisions; • and WHEREAS, the City of West Covina has accumulated numerous records 40 no longer necessary or required for the maintenance of accepted record management techniques; and WHEREAS, all documents proposed for destruction have been screened •for historical value and those considered to have historical merit have been removed from the boxes of documents proposed for destruction for safekeeping; and WHEREAS, a -list of all documents proposed for destruction have been screened for historical value and those considered to have historical merit have been removed from the boxes of documents proposed for destruction for safekeeping; and WHEREAS, a list of all documents proposed for destruction is attached and incorporated herein as EXHIBIT A; and WHEREAS, the City attorney has determined that the documents proposed for destruction qualify under the provisions of the Government Code as appropriate records for destruction. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND RESOLVES AS FOLLOWS: SECTION 1. All proposed documents for destruction have been screened for historical value. SECTION 2. The Documents listed on EXHIBIT A have been authorized for destruction by the City Attorney. SECTION 3. The City Clerk shall provide for the destruction of all such documents listed in EXHIBIT A. Any document denied approval for destruction by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed from its container and placed in archive storage boxes for safekeeping. SECTION 4. The City Clerk shall certify to the adoption of this resolution. APPROVED AND ADOPTED this 13th day of October 1986. ATTEST: City Glerk I, HELENE M. MOONEY, hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina at a regular meeting held on the 13th day of October 1986, by the following vote: AYES.: Tennant, Bacon, Manners, Chappell, Shearer NOES: None ABSENT: None ABSTAIN: None APPROVED AS TO FORM: - �� �,J� City Attorney City Ci rk RESOLUTION NO, 7245 EXHIBIT A AUTHORIZATION.FOR DESTRUCTION I hereby authorize the destruction of the above listed City Hall records and documents in accordance with the provisions of the Government Code. All of the above documents are authorized to be • disposed of with the exception of those references to under "Comments." ,C ty Attorney Colin Lennard Date VERIFICATION OF DESTRUCTION Any documents, records, files or papers denied approval for destruction by the City Attorney have been removed and placed for safekeeping in archive storage boxes. All other materials have been destroyed. Assistant City C rk Date OFFICE OF THE CITY CLERK 0 • DOCUMENTS FOR DESTRUCTION Resolution No. EXHIBIT A Box(es) Contents Comments FINANCE.DEPT. 1 - 4 Warrants 1982 _ _- 1 Payroll Time Sheet 1983 1 Sick and Bonus Time Sheets - 1983 1 Quarterly Reports City and Consortium 1974-198- 1 - 3 Journal Entry 1980 - 1981 1 Accounts Receiveable 1970 - 1977 1 Gas Tax Refund 1972 - 1973 1 Cash Ledger Balances 1966 - 1974 CITY TREASURER OFFICE 1 Investments: UCB 1973 - 1981 BOA 1977 - 1981 Lloyds Bank 1976 Wells Fargo 1979 1 BOA/Repo Confirmations 1972 - 1975 1 BOA Statements: Special Gas Tax 1971 - 1974 Payroll Acct. 1980 - 1982 4 General Account 1972 - 1977 1 Workers' Compensation Acct 1981 - 1983 1 General Liability Account 1977 - 1983 1 - 5 Inactive Business Licenses 1982 1 UCB cancelled checks 1983 & UCB Passbook 1979 1981 1 BOA payroll cancelled checks 1983 1 BOA - Repo Confirmations 1972 - 1975 1 Direct Deposits State 9/71 - 12/82 ***ALL OF THE ABOVE HAVE BEEN MICROFILMED * Unofficially numbered OFFICE OF THE CITY CLERK .DOCUMENTS FOR DESTRUCTION Resolution No. EXHIBIT A • Box(es) Contents Comments • CITY TREASURER - Continued 1 - 6 Business Licenses 1983 - 1984 1 UCB Passbook 3/15/79 - 10/21/81 1 UCB - Repo Confirmations 5/17/72 - 5/1981 FIB - Repo Confirmations 6/81 - 12/81 BOA - Repo Confirmations 1972 - 1975 ENGINEERING 1 - 12 Engineering Maintenance Books - 1976 - 1983 1 - 5. Engineering "D" Plans #1 - #933 2 Engineering Drawings 100's - 300's 1 - 2 Division Manager Files 1979 - 1984 1 Engineering Files 1/83 - 6/85 1 Projects and Project flaps 1 Parcel Maps and Plans 1 Tracts and Plans 1 Precise Plans 1 Mile UUP PERSONNEL 1 - 3 Terminated Personnel full-time PLANNING 1 U.U.P. Files 1978 - 1982 1 U.U.P. Plans 1978 - 1982 1 Tentative Tract Files 1972 - 1980 1 Tentative Tract Plans 1972 - 1980 1 Temporary Use Permits 1982 - 1984 REDEVELOPMENT AGENCY 1 Demands - Wels Fargo #2100 - 5/76 - 3124 - 12/7 Security Pacific #104-4/73 - #2057 - 2/79 ***ALL OF THE ABOVE HAVE BEEN MICROFILMED * Unofficially numbered 6 0 0 OFFICE OF THE CITY CLERK DOCUMENTS FOR DESTRUCTION Resolution No. EXHIBIT A Box(es) Contents Comments REDEVELOPMENT AGENCY - Continued 1 Chro Files 12/66 - 12/80 1 Agendas 10/72 - 12/77 BUILDING 1 Building Permits 1948 - 1985 1 Commercial Building Plans FINANCE 2 Accidents Reports January - December 1984 ***ALL OF THE ABOVE HAVE BEEN MICROFILMED * Unofficially numbered OFFICE OF THE CITY CLERK' DOCUMENTS FOR DESTRUCTION Resolution No. EXHIBIT A" • Box es Contents.. Comments CITY CLERK 1 Council Staff Reports 1979 CITY TREASURER 23 Revenue Summary Reports"7/75-'12/75. • 7/7 West Covina Civic Center" Equipments.1/69 - B.O.A. Statements for•Special Gas Tax 7/74 - 1 /76 0530-3-80202 Federal Sharing Reports 10/72 - 6/75 22 Inactive Time Deposits Infor.. B.F.A: Gas Tax 5 73 - 12/75 Deposits to City Treasurer 1/74 - 12/75 PERSONNEL 1 Eligibility list with applications 1970 - 1981, Election' Materials: Voted ballots Precinct supply boxes.: Precinct indexes and:'si n-in books Unused sample ballot materials: ballots envelopes instructions outside (return envelopes) Appointment sheets` Oaths of Office - precinct officers_ Tabulation worksheets' OT BEEN MICROFILMED *.ALL OF THE ABOVE HAVE N.