04-04-2006 - RegularTuesday
April 4, 2006
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue,
West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If
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meetings, please request no less than four working days prior to the meeting.
INVOCATION Reverend Kejun Kawawata
Higushi Honganiji Buddhist Temple
PLEDGE OF ALLEGIANCE Councilmember Lane
ROLL CALL Mayor Herfert, Mayor Pro Tern Touhey
Councilmembers Hernandez, Lane, Sanderson
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
PROCLAMATIONS
ANNOUNCEMENTS
. 4
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National Library Week
Earthquake Preparedness Month
City Manager Pasmant
Mayor Herfert - Vision for the next six months
City Council Agenda for 41114, 2006
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please
complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the
Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters,
please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed.
Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach
the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the
Council Chambers.
A)
C)
D)
ORAL COMMUNICATIONS — 30 Minutes Total Allotted Time
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
1) Mayor Herfert
Procedures for Placing an Item on the Agenda for City Council Discussion
It is recommended that the City Council discuss this matter and direct staff
accordingly.
Motion by
to
CONSENT CALENDAR
21,d by
1) City Council Meeting Minutes (receive & file)
Special Meeting of January 17, 2006
Regular Meeting of January 17, 2006
Special Meeting of February 7, 2006
Regular Meeting of February 7, 2006
2) Commission Summary of Actions (receive & file)
a) Senior Citizens..............................................................................
b) Planning........................................................................................
04/04/06 1)
Agenda material is available at www.westeovina.org
...... 03/09/06
...... 03/28/06
City Council Agenda for *14, 2006 •
D) CONSENT CALENDAR (continued)
3) Ordinance for Adoption (waive reading & adopt)
Annual Mavor's Rotation
This ordinance was introduced at the City Council meeting of March 21, 2006 and
its adoption would change the month of the annual reorganization of Mayor and
Mayor Pro Tern from March to November. It will become effective 30 days after
adoption on April 20, 2006.
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING 2-
21 RELATING TO THE SELECTION OF THE MAYOR AND MAYOR PRO
TEM
4) Award of Bid
Award of Contract for Building Plan Check Consultant for Overflow and
Expedited Services
It is recommended that the City Council authorize the Public Works Director/City
Engineer and City Clerk to execute an agreement with AAE, Incorporated for
overflow and expedited plan check services.
5) City Treasurer's Report (receive & file)
Report for February 2006
6) Miscellaneous - Community Development Commission
a) Amending the Chamber Lease to Authorize the Subleasing of
Approximately 144 Square Feet to Greg Benton Attornev at Law
It is recommended that the City Council:
1. Approve amending the Chamber of Commerce Lease to authorize the
Chamber to sublease 144 square feet to Greg Benton, Attorney at Law,
at no cost, and,
2. Authorize the City Manager to prepare and execute all necessary
documents thereto.
04/04/06 3
Agenda material is available at www.westeovina.org
City Council Agenda for aril 4, 2006 •
D) CONSENT CALENDAR (continued)
6) Miscellaneous - City Attorney's Office
b) Proposed Expense and Reimbursement Policy in Compliance with the
Requirements of Assemblv Bill 1234
It is recommended that the City Council review the draft Expense and
Reimbursement Policy, which satisfies the requirements of AB 1234, and
adopt the policy.
Miscellaneous - City Manager's Office
c) Resolution Supporting AB 2923 Reimbursement of Costs from Minors
that Commit Graffiti and Vandalism
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA.
DECLARING ITS SUPPORT FOR AB2923 — REIMBURSEMENT OF
COSTS FROM MINORS THAT COMMIT GRAFFITI AND
VANDALISM
Miscellaneous — Community Services Department
d) Proposed 2006 Street Fair at the Lakes Entertainment Center
It is recommended that the City Council:
1. Authorize staff to execute a contract for $15.000 or less with Family
Festival Productions to operate the 2006 Street Market Fair at the
Lakes Entertainment Center.
2. Relocate the Street Fair to the center of the Lakes Development.
Miscellaneous - Police Department
e) Resolution Supporting Kenneth S. Wrede Memorial Hiohwav
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUPPORTING ASSEMBLY CONCURRENT RESOLUTION 104
DESIGNATING A PORTION OF THE INTERSTATE 10 FREEWAY
THROUGH THE CITY OF WEST COVINA AS THE "KENNETH S.
WREDE MEMORIAL HIGHWAY"
04/04/06 4
Agenda material is available at www.westcovina.org
City Council Agenda for A .. 4, 2006
D) CONSENT CALENDAR (continued)
6) Miscellaneous - Police Department
f) Hardware and Other Items Related to West Covina Service Group
(WSCG) CAD/RMS Software Migration
It is recommended that the City Council:
1. Appropriate $575,000 from the WCSG retained earnings (Fund 375) to
375.31.8600.7160 for migration purchases;
2. Authorize the West Covina Service Group to purchase the hardware,
software, and services listed in this report, incrementally, over the next
18 months;
3. Authorize the West Covina Service Group to modify and revise
specifications of the equipment, software, and services listed in this
report as needed and to purchase different quantities or alternatives as
Ion-, as costs are within the funded amount and meet the business
needs.
Miscellaneous - Public Works Department
g) Citywide Street Sweeping — Contract Amendment
It is recommended that the City Council authorize staff to approve a
contract revision to Nationwide Environmental Services agreement in
order to provide a pass -through of fuel and landfill increases for street
sweeping services.
h) Standard Specifications for Public Works Construction 2006 Edition -
Ordinance Introduction and Setting Public Hearing Date
It is recommended that the City Council take the following actions:
1. Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING THE 2006 EDITION
OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION BY REPEALING AND ADOPTING SECTION
19-1 OF THE WEST COVINA MUNICIPAL CODE
2. Set May 2, 2006 as the date for a public hearing concerning adoption
of the Standard Specifications for Public Works Construction, 2006
Edition.
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-la THROUGH D-6h:
Motion by 2" d by
to waive further reading of the ordinances and resolutions and adopt/introduce:
and approve all items except:
END OF CONSENT CALENDAR
04/04/06 5
Agenda material is available at www.westcovina.org
City Council Agenda for A10,711 4, 2006 •
E) PUBLIC HEARINGS
1) Public Hearing
FY 2006-2007 Community Development Block Grant (CDBG) Program
Public Service Project Funding
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: Staff recommends that the City Council:
I. Allocate $261,750 CDBG funds to the Public Service Projects in
Attachment A of the staff report under staff recommendation Column S;
2. Direct staff to allocate any additional CDBG program income funding
received to the Domestic Violence Victim Advocate Program, not to
exceed the program's FY 2005-2006 budget ($28,091);
3. Direct staff to reduce funding allocations to all programs on a percentage
basis, if the actual amount of program income received through June 30,
2006 is less than the projected $501,486; and
4. Fund the Housing Rights Center $15,000 as an administrative activity.
Motion by
approve
disapprove
2nd by
hold over
to
2) Public Hearing
FY 2006-2007 Community Development Block Grant (CDBG) Action Plan
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council approve the
proposed FY 2006-2007 CDBG Action Plan.
Motion by 211d by
approve disapprove hold over
04/04/06 6
Agenda material is available at www.westcovina.org
City Council Agenda for #i14, 2006 •
E) PUBLIC HEARINGS (continued)
3) Public Hearing
Appeal of Administrative Use Permit No. 06-02
(Maximum Unit Size Exception and Large Expansion)
Applicant: Steve Eide
Location: 211 Grand Avenue
This is an appeal of the February 28, 2006 denial by the Planning Commission for
an Administrative Use Permit to demolish an existing single-family home and
rebuild a two-story home.
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning Commission and staff recommend that the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA, DENYING
ADMINISTRATIVE USE PERMIT NO. 06-02 ON APPEAL OF
PLANNING COMMISSION ACTION.
Motion by 2"d by
to waive further reading of the resolution, read by title only and
adopt disapprove hold over
04/04/06 7
Agenda material is available at www.westcovina.org
City Council Agenda for 0ril 4, 2006
E) PUBLIC HEARINGS (continued)
4) Public Hearing
General Plan Amendment No. 05-06
Zone Change No. 05-10
Applicant: Rowland Unified School District
Location: 401 South Nogales Street Nogales High School
This is a proposal to annex the 47-acre Nogales High School campus into the City
of West Covina.
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: This is a policy matter for the City Council to decide:
however, the Planning Commission has recommended that the Cit_v Council
adopt the following resolutions:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING
GENERAL PLAN AMENDMENT NO. 05-06
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING
ZONE CHANGE NO. 05-10
Motion by 2nd by
to waive further reading of the resolutions, read by title only and
adopt disapprove hold over
F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at pm to convene the CDC.
Reconvene the City Council meeting at pm.
G) DEPARTMENTAL MATTERS
No reports for this meeting.
04/04/06 g
Agenda material is available at www.westcovina.org
' City Council Agenda for A nI 4, 2006 •
a
H) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty -minute time allotment at the beginning
of the meeting was exhausted.
I)
J)
MAYOR'S REPORTS
1) Congressional Certificates Presented at Business Recognition Dinner
It is recommended that the City Council receive and file this informational report.
Motion by
to receive and file.
COUNCILMEMBERS' REPORTS
2nd by
K) CONFERENCE AND MEETING REPORT
(In accordance with AB 1234 Councilmembers shall make a brief written or verbal
report on any meeting/event/conference attended at City expense.)
1) Conference and Meeting Report
It is recommended that the City Council receive and file this report.
ADJOURNMENT
Motion by
Motion by
to receive and file.
2°d by
2"d by
to adjourn the meeting at
Tentative City Council Meetings
Tuesday
April 18 7:00 p.m.
Council Chambers Regular Meeting
Tuesday
May 2 7:00 p.m.
Council Chambers Regular Meeting
Tuesday
May 16 7:00 p.m.
Council Chambers Regular Meeting
Tuesday
June 6 7:00 p.m.
Council Chambers Regular Meeting
04/04/06
9
Agenda material is
available at www.westcovina.org
pm.