Resolution - 7040RESOLUTION NO. 7040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING RESOLUTION NO. 1277 RELATING TO CLASSIFI-
CATION AND COMPENSATION OF POSITIONS AS AMENDED AND APPENDIX A
OF RESOLUTION 6968, MANAGEMENT AND CONFIDENTIAL SALARIES, AS
AMENDED; APPROVING THE CLASS SPECIFICATION AND SALARY RANGE,
DELETING THE POSITION OF ADMINISTRATIVE CLERK AND CREATING
THE POSITION OF ASSISTANT CITY CLERK IN THE CITY CLERK'S OFFICE.
WHEREAS the Personnel Commission has reviewed and recommends approval
of the Class Specification for Assistant City Clerk; and
WHEREAS the Personnel Commission has reviewed and recommends approval
*of a salary range of $2089 to $2819 for the Assistant City Clerk Class; and
WHEREAS the Personnel Commission has reviewed and recommends deletion
of the position of Administrative Clerk in the City Clerk's Office;
NOW, THEREFORE, the City Council of the City of West Covina, California
does resolve as follows:
SECTION 1.. Pursuant to the recommendation of the Personnel Commission
of the City of West Covina, the class specification for Assistant City Clerk
attached hereto and marked "Exhibit A" and by this reference incorporated herein,
is hereby adopted.
SECTION 2. Resolution,No. 1277, as amended, relating to classification
and compensation of positions. is hereby amended -to include the revised class
specification for Assistant City Clerk and deleting the position of Administrative
Clerk in the City Clerk's Office; and
SECTION 3. Appendix "A" of Resolution No. 6968, relating to
management and confidential salaries, as amended, is hereby amended. The salary
range of the Assistant City Clerk Class shall be $2089 to $2819. The position
• of Administrative Clerk in the City Clerk's Office shall be deleted.
SECTION 4. The remaining provisions of Resolution No. 1277 as
amended and Resolution No. 6968 as amended shall remanin in full force until
amended or repealed by resolution of the City Council.
SECTION 5. The effective date of this resolution is June 24, 1985.
SECTION 6. The City Clerk.shall certify to the adoption of this
resolution.
ADOPTED AND APPROVED THIS 24th day of June, 1985 .
Mayor
0 ATTEST:
e
City Clerk
I
HEREBY CERTIFY, that the
foregoing resolution was duly adopted by the
City Council
on the 24th -day of
June, 1985 by
the following vote of
the Council:
•
AYES:
Councilmen:
Manners, Chappell,
Shearer, Tennant
NOES:
Councilmen:
None
•
ABSENT:
Councilmen:
Bacon
•
City Clerk
APPROVED AS TO FORM:
Ci A torney
•
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CITY OF WEST COVINA ATTACHMENT "A" 7040 CLASS SPECIFICATION
JUNE 1985
ASSISTANT CITY CLERK
• Job Summary
Under administrative direction, organizes,-oordinates, and participates ':n
the viork of the Office of the City Clergy; supervises the maintenance of
• official City documents and records, and the day-to-day operation of the City
Clerk's Office; and does related work as required.
•
r-I
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Class Characteristics.
This is a sing1c. position classification located in the City Clerk's Office
which has the responsibility for directing I. -.he activities of this office 'and
reports to the City Manager or appropriate Division Manager.
Representative Duties
T. Attends all meetings of the City Council and records actions taken.
2. Supervises indexing of minutes, resolutions, ordinances, agreements and
other official city documents.
3. Attests to official city documents, inc'iuding but not limited to conl_racts,
agreements, ordinances and resolutions, in the absence of the City Clerk.
4. Prepares legal notices for hearings, ordinances, special meetings, public
bids, elections, Fair Political Practices Committee requirements and
related activites as necessary.
5. Assists the City Manager's Office in the compilation of the agenda for City
Council meetings.
6. Prepares minutes of all City Council Meetings.
7. Responsible for compiling and recommending documents to be destroyed.
8. Supervises and coordinates the central records program.
9. Responsible for recordation of appropriate documents for the microfilm
program, municipal elections, and related programs as necessary.
10. Serves as contract administrator for the microfilm program, municipal
elections, and related programs as necessary.
11. Supervises and coordinates the pet licensing program.
Supervises full-time and limited service City Clerk's office staff members.
Administers oaths and takes affidavits.
Registers voters.
Conducts municipal elections as assigned.
S
CITY OF WEST COVINA SISTANT CITY CLERK
16. Acts as'filing officer for Fair Political Practices Committee obligations.
17. Serves as a notary public for City documents.
• 18. Conducts bid openings `for capital improvement projects.
19. Maintains and updates City municipal code.
• 20. Prepares annual department budget.
21. Confers with Division Manager or City Manager concerning department
• policies and procedures.
QUALIFICATIONS GUID.
Training and Experience
Graduation from high school, including or supplemented by advanced courses in
office and records management; and
Three years of increasingly responsible office experience involving responsi-
bility for the ma-ntenance of public documents. Experience in a California
City Clerk's Office preferred.
Knowledges and Abilities
Considerable knowledge of City rules and ordinances; regulations governing the
maintenance of documents and records in the custody of the Office of the City
Clerk. Thorough knowledge of modern office methods, procedures, record -
keeping, filing, indexing, English grammar, and spelling.
• Ability to perform difficult and complex clerical work; use independent judg-
ment in effecting the maintenance of City records; establish and maintain
effective relationships with City officials, the public, and other City
personnel; supervise the work of others.
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