Resolution - 6976RESOLUTION NO. 6976
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS
• AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the
• destruction of governmental documents and records through specific provisions;
and
WHEREAS, the City of West Covina has accumulated numerous records
• no longer necessary or required for the maintenance of accepted record management
techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping;
and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
•SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 28th day of January, 1985.
ATTEST: Mayor
• City Clerk
I, HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of the City of West Covina at a regular
meeting held on the 28th day of January, 1985, by the following vote:
• AYES: Councilmembers: Manners, Chappell, Tennant, Bacon
NOES: Councilmembers: None
ABSENT: Councilmembers: Shearer
APPROVED AS TO FORM:
City Attorney
O'r�sr
City Clerk
RESOLUTION NO. 6976
• EXHIBIT A
• AUTHCRI7_ATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
City Attorney Colin Lennard
Ite
• VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction
by the City Attorney have been removed and 'placed for safekeeping in
archive storage boxes; All other materials have been destroyed.
Deputy City Clerk anet Berry
,5,o/ D q'A
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
• Resolution No. 6976
EXHIBIT A
U
•
0
•
BOX
CONTENTS
COMMENTS
1
BUILDING & SAFETY
Permits 1979-8,3
21 3 _
Commercial. Buildi.g_.Pj-ans-
FINANCE
8 thru 10
ESGV Consortuim Payroll Computer Runs 80-81
11 thru 17
Paid Warrants July 1981 thru July 1982
18
PERS Computer Runs 1980-82
T
19 thru 24
CITY TREASURER
Business License History Cards 1955-78
25 thru 28
Inactive Business Contractors 1979-80
29 thru 35
Inactive Business Licenses 1979-81
36
Temporary Use Permits 1978-82
37 thru 48
ENGINEERING
General Files 1978-81
49 thru 51
Freeway Files 1961-81
52 thru 61
Sewer -Permits 1962-83
62
Projects 1973-79
63
Precise Plans 1980
64
Reimbursement Agreements 1976-81
65
Misc. Cash Receipts 1/75 thru 6/83
66 thru 68
Traffic Correspondence 1972-83
69 thru 71
Accident Reports 1983
72
Parcel Maps 1979-83
_^
73
Sewer Projects 1957-78
74
Gas Tax Funds 1953-70
75
Engineering Plans: Protects, Precise Plans,
Reimbursement A reements.
_
*ALL OF THE ABOVE HAVE.,BE f�IICROFU,MED.
IAHIBIT A