12-20-2005 - RegularTuesday
December 20, 2005
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Ex" 310 11".
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue,
West Covina and at www.westeovina.org The City complies with the Americans With Disabilities Act (ADA). If
you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY)
from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular
needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings,
please request no less than four working days prior to the meeting.
INVOCATION Youth Minister Stephan Ichiriu
Faith Community Church
PRESENTATION OF COLORS West Covina High School
Air Force Jr. ROTC
PLEDGE OF ALLEGIANCE Councilmember Herfert
ROLL CALL Sanderson, Herfert, Hernandez, Lane, Touhey
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
1 CERTI(y ThAT CoplES Of Thr: COUNd( ACtENdA FOR Tk
MEETING of /20
Special Meeting of June 6, 2005
* Blue Star Video
* Presentation of POW/MIA Flag from Lloyd Johnson
* Certificates of Recognition
World War H Veterans
- Joe Aviles
- Simon Herrera
RE
IN ACCORdANCE W1Th Ti1E 1187 B Rpym Act AMENdMmm CalTrans Presentation of Check to the City
DATEd:
O11iCE O T E tTy C1ERk - - -
City Council Agenda fcRecember 20, 2005
PRESENTATIONS (continued) 2006 Used Oil Recycling School Calendar Winners
* Carol Diaz, Monte Vista Elementary School
* Ally Donnelly, Mesa Elementary School
* Emily Hua, Grovecenter Elementary School
* Megan Monges, Merlinda Elementary School
* Imam Payton, Mesa Elementary School
* Mariejo Plaganas, Orangewood Elementary School
* Michelle Ross, Rowland Elementary School
* Solomon Sibrie, Westcove Elementary School
* Amber Tang, Monte Vista Elementary School
* Steven Tieu, Orangewood Elementary School
* Daniel Wang, Mesa Elementary School
2006 Calendar Grand Prize Winner
* Justin Fu, San Jose -Edison Academy
* Joint Presentation by the Rose Float Foundation and
the Mt. San Antonio College Interior Design Students
ADDRESSING THE CITY COUNCIL (3 minutes. each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please
complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the
Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters,
please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed.
Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach
the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the
Council Chambers.
A)
Ul
ORAL COMMUNICATIONS — 30 Minutes Total Allotted Time
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
COUNCIL REORGANIZATION
CITY ATTORNEY'S OFFICE
1)
Issues Relating to the Mayor's Rotation and Council Reorganization as a
The City Council shall select one of its members as Mayor and Mayor ProTem as
rrnnired by the Govr..rnmrnt Code. Now that the municipal elections are
conducted in November, the City Council should provide direction on whether to
modify the existing provisions of the West Covina Municipal Code relating to the
rotation of Mayor occurring in March of each year.
Motion by
to
2nd by
12/20/05 2
Agenda material is available at www.westcovina.org
City Council Agenda fooecember 20, 2005 •
C) PUBLIC HEARING
1) Public Hearing
Amendments to the FY 2005-2006 Community Development Block Grant
(CDBG) Action Plan
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council approve the
proposed amendments to the FY 2005-2006 CDBG Action Plan.
Motion by 2"d by
approve disapprove hold over
D) CONSENT CALENDAR
1) Award of Bid
a) Award of Bid to Purchase Replacement Fire Engine
It is recommended that the City Council take the following actions:
1. Waive the formal contract procedure and approve an award of purchase
for one new Pierce Arrow XT fire engine to South Coast Fire
Equipment, Inc., the sole source distributor for Pierce fire apparatus in
Southern California, for a total cost of $438,427.24 including sales tax
per the pricing awarded by the City of Los Angeles on their formal bid
#615 and contract #57925.
2. Appropriate $450,000 from the Community Development Block Grant
(CDBG) Fund Balance #131 to fund the purchase of the replacement
fire engine plus outfitting the new engine with miscellaneous
equipment such as hose, unit markings and logo.
b) Award of Bid for Curb and Gutter Repair and Construction of
It is recommended that the City Council take the following actions:
1. Appropriate $50,000 in Community Development Block Grant
(CDBG) funds from unappropriated CDBG funds to Project No. SP-
06104 (131.81.8625.7200) and appropriate $50,000 in CDBG funds
from unappropriated CDBG funds to Project No. SP-06108
(131.81.8629.7200).
2. Accept the lowest responsive bid of Green Giant Landscape, Inc. in the
amount of $193,743.00 as submitted at the bid opening on November
23, 2005, and authorize the Public Works Director/City Engineer and
City Clerk to execute the contract.
12/20/05 3
Agenda material is available at www. westcovinaorg
City Council Agenda fAcember 20, 2005 •
D) CONSENT CALENDAR (continued)
1) Award of Bid (continued)
c) Award of Bid for Construction of Sidewalks
(Projects Nos. SP-06105 and SP-06107)
It is recommended that the City Council take the following actions:
Transfer $50,000 from Maintenance Division Salary Savings (Gas Tax
Funds) (Account No. 124.41.4151.5111) to Project No. SP-06105
(Account No. 124.81.8626.7200).
2. Accept the bid of Gentry Brothers, in the amount of $165,062.50 as
submitted at the bid opening on November 23, 2005, and authorize the
Public Works Director/City Engineer and City Clerk to execute the
contract.
d) Purchase of Police Vehicles
It is recommended that the City Council take the following actions:
e)
Authorize the purchase of eight police vehicles along with eight
Extended Service Plans (ESP) from the lowest responsible bidder
Clippinger Ford, for a total cost of $195,211.98 which includes
sales tax.
2. Direct City staff to dispose of Unit P6 by auction.
It is recommended that the City Council approve an award of purchase for
one (1) 2006 Ford Escape hybrid vehicle to Clippinger Ford for a total cost
of $26,401.92 including sales tax and standard warranty.
2) Miscellaneous — Finance Department
a) Comprehensive Annual Financial Report for the Year Ended June 30,
2005
It is recommended that the City Council receive and file the City's
Comprehensive Annual Financial Report for the fiscal year ended June 30,
2005.
b) Approval of the Subordination Agreement Related to the Sale of the
Lakes Project by West Covina Lakes Associates, LLC (WCLA) to Ten
West Associates, LLC.
It is recommended that the City Council approve the request of West
Covina Lakes Associates to execute the Subordination Agreement, which
transfers the obligations of the Indemnity Agreement dated February 28,
1989 from WCLA to the new owner of the Lakes property, Ten West
Associates, LLC.
12/20/05 4
Agenda material is available at www.westcovina.org
City Council Agenda A, tecember 20, 2005 •
D) CONSENT CALENDAR (continued)
2) Miscellaneous — Public Works
c) Change Order Authorization for Del Norte Park Picnic Shelter
(Proiect No. PP-06203)
It is recommended that the City Council authorize the Public Works
Director/City Engineer to negotiate a project Change Order to accept the
additional work to install a total of four "Poligon" style picnic shelters at
Del Norte Park and Palmview Park, and appropriate $80,000 from the
unreserved Community Development Block Grant (CDBG) fund balance
to Account No. 131.82.8619.7700.
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-la THROUGH D-2c:
Motion by
to approve all items except:
2nd by
END OF CONSENT CALENDAR
E) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at pm to convene the CDC.
Reconvene the City Council meeting at pm.
F) DEPARTMENTAL MATTERS
No reports for this meeting.
12/20/05
Agenda material is available at www.westcovina.org
t City Council Agenda fooecember 20, 2005 •
G) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty -minute time allotment at the beginning
of the meeting was exhausted.
M
1)
MAYOR'S REPORTS
1) Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations
described in the staff report, subject to City Council confirmation.
Motion by 2nd by
to
COUNCILMEMBERS' REPORTS
ADJOURNMENT
Motion by
Tuesday
Tuesday
Tuesday
Tuesday
January 3
January 17
February 7
February 21
2nd by
to adjourn the meeting at
Tentative City Council Meetings
7:00 p.m.
Council Chambers
7:00 p.m.
Council Chambers
7:00 p.m.
Council Chambers
7:00 p.m.
Council Chambers
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
pm.
12/20/05 6
Agenda material is available at www.westcovina.org