Resolution - 6827RESOLUTION! N0. 68z_,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ''JEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
• WHEREAS, Section 34090 of the Government Code provides for the
destruction of governmental documents and records through specific provisions;
and
WHEREAS, the City of West Covina has accumulated numerous records
no longer necessary or required for the maintenance of accepted record manage-
ment techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and.those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping; and
1,1HEREAS, the City Attorney has determined that the documents pro-
posed for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NO!4, THEREFORE, THE CITY COUNCIL, OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
• such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 13th day of February, 1984.
Mayor Kenneth I. C a kell
ATTEST:
O' - Oi ty Cl"erk Heltne M. r,0oney
I, HELENE N. MOONEY, hereby certify that the foregoing resolution was
duly adopted by the City Council, -of the City of West Covina at a regular meeting
held on the 13th day of February, 1984, by the following vote:
AYES: Councilmembers: Tennant, Shearer, Bacon, Chappell
NOES: Councilmembers: None
• ABSENT: Councilmembers: Tice
APPROVED AS TO FORM:
17
City Attorney ity Clerk
•
�J
N
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 63?7
EXHIBIT.A
BOX ICONTENTS COMMENTS
1
Tree Work Orders 1976 - 1973
2 thru 5
Parks general files 1969 - 1975
5 thru 11
Street's general files 1958 - 1975
12
Street work orders/Maint. shop files 1980
13, 14
Street correspondence 1972 - 1973
15
Street time cards 1976
16, 17
Park time cards 1973 - 1977
13
Time sheets 1978
19
Daily work reports 1977
?0
Time cards 1970
?1
N intenance general files
?2
Chrom files*-- Daily work schedules 1981
Vandalism reports Park Dept. 1981
`'eneral files 1978 - 1980
Trip tickets - BKK associated Asphalt
Response team 1977- 1980
P. I. T. 1981
Division staff meetings 1981
PVC applications 1981
Weekly water test
General physical analysis
'3
Building & Safety Acct. Distribution 1975-80
?4
Permanent P. 0. status 1977 - 1980
?5
Consortium Payroll 1978
i
Pa vrol l 1975
?7
Pav transfer 1975 - 1981
�8
General ledger detail 1975 - 1978
?9 30
Quarterly reports 1977, 1978
EXHIBIT A
RESOLUTION NO. 6£�r 7
EXHIBIT A
• AUTHO''RIZATION FOR DESTRUCTIDN
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
r
City Attorney Colin Lennard T
eillci � k-T4
Date
• VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction
by the City Attorney have been removed and placed for safekeeping in
archive storage boxes. All other materials have been destroyed.
ebuty City Clerk Ja et Berry
i