Resolution - 6773RESOLUTION NO. 6773
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the
• destruction of aovernmental documents and records through specific provisions;
and
• WHEREAS, the City of West Covina has accumulated numerous records
no longer necessary or required for the maintenance of accepted record manage-
ment techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping; and
14HFRFAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
14HEREAS, the City Attorney has determined that the documents pro-
posed for destruction qualify under the provisions of the Government Code as
appropriate records for destruction.
NOW, THEREFORE, THE CITY CO►1NCIL OF THE CITY OF WEST COVINA DETERmINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
• such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall he removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED ANC' APOPTED this loth day of October, 1983.
_ C'V�
Mayor Kenneth I, thpell
ATTEST:
1K_ /. ,- Y" . "
hl , -
' City Clerk Helene M. mo ney
I, HELENE M. MOONEY, hereby certify that the foregoing resolution was
duly adopted by the City Council of the City of West Covina at a regular meeting
held on the loth day of October, 1983, by the following vote:
AYES: Councilmembers: Shearer, Bacon, Chappell
• NOES: Councilmembers: "Done
ABSENT: Councilmembers: Tice, Tennant
APPROVED AS TO FORS":
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City ttorney i City Clerk
RESOLUTION NO. &7 3
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
• I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
• Government Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction
• by the City Attorney have been removed and placed for safekeeping in
archive storage boxes. All other materials have been destroved.
Deputy City Clerk ..la et Rerry
�nat
•
0
•
•
•
•
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. &; 773
EXHIBIT A
BOX CONTENTS
C014MENT S
1
'Checks - Sewer Bonds 3/18/58
- 12/26/62
2
Deposit Books #18-.22 (.general
A.cct. ) !.!CB
3
Tnsurance Claims 1972-74
4
Property Damage 1980
5,
6
Payroll Time Cards - 2/l/46 -
10/25/50
7
Recap of Earnings & ^eductions, Time Reports
6/30/57 - 6/30/59
8
thru 14
Engineering accident reports
MICROFILMED
15, 16
Engineering parcel map files
�!ICROFILraED
17
thru 19
Engineering tract files
MICROFILMED
?0
thru 27
Engineering work orders
MICROFILMED
23
thru 25
Finance nre-check registers
MICROFILMED
26
thru 41
Personnel terminated employees MICK FILMED
4.2
thru 45
Plannina development plans
MICROFILMED
46
thru 51
Planning & Engineering UUP`s
MIrROFIL"°ED
52
thru 55
Pl anni no & Engi neeri nn Variances PIICRUILF"Er
56
thru 58
Planning Zone Changes
°1ICROFILMED
59
thru 71
Finance Revenue Summary Reports MICROFILMED
72
thru 75
Finance Payroll Balance Lists
MICROFILMED
Plaint. Old "^Teter Book Sheets
Maint. Paid Bill Stubs 1972-76
Paint. Time Cards 1977
r^aint. Completed Complaint Files - 1981On
"095—kc
faint. Work Requests - 1980
NIaint. Vouchers - 1981
Maint. Payroll Printout (Duo)
1979-80
""aint. Monthly Gas Reports - 1980-82
P"aint. Clean-.Un Week 1981
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EXHIBIT A
7-
10
0
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No.773
EXHIBIT A
BOX CONTENTS
C014MENT S
Taint. Completed P.0.' s R Requisitionsto
l_ 1
""ai nt. City Council Minutes
1
�...�.�-� .,�-czar
m�� �L
Maint. Daily Work Reports - 1971-73
Maint. Daily !'ork Schedules (Parks) 19,79
Maint. Street Dept. Requisitions 1978-79
Water Dept. Accts. Receivable 1974-75
"Taint. Requests - Stump Removal - 1977
1 Book Only
Payroll Proof Control Totals - Book 2
1/1/70 - 12/31/72
iPb Fr��
�O
EXHIBIT A