Resolution - 6765RESOLUTION NO. 6765
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ESTAB-
LISHING A POLICY AND PROCEDURE PROVIDING
• FOR PAYROLL DEDUCTIONS FOR CHARITABLE
CONTRIBUTIONS.
WHEREAS,, substantial administrative problems will be created for the
City if more than,one organization is allowed to solicit payroll deductions for
charitable organizations; and
WHEREAS, these problems include reduced productivity due to presentations
and other activities related to the solicitation drive and increased administrative
costs for the collection and disbursement of the contributions to the appropriate
organizations; and
WHEREAS, the policies and procedures setforth in this resolution are
reasonable in providing for a solution to the problems described herein while
also providing the broadest possible choice to employees in choosing a charity
to contribute to and equal access by all charities to employee contributions;
NOW, THEREFORE,.the City Council of the City of West Covina does resolve
as follows:
SECTION 1. Payroll deductions for charitable contributions.
A. Any officer or employee of the City may authorize monthly
deductions from his salary or wages for payment of charitable contributions,
pursuant to a plan approved.by the City Council, to.the agency•handling the
principal combined fund drive in the City. The principal fund drive.shall be
•. the public donation appeal.which combines in one specific annual drive the greatest
support for charitable agencies that depend•upon public subscriptions for support.
In determining whether'an,organization.conducts the principal combined fund drive,
the City Council shall consider:
1. Th'e.number of charitable agencies in the area which rely
on the drive for their support.,:,
2., The amount of money raised.by the organization in the
area during>ttie last completed fund drive;. and
3.. The percentage of the money raised which was disbursed
to charitable agencies as a result of the drive.
.B. Charitable organizations which are not affiliated beneficiaries
of.the principal combined fund drive may apply to the City Council for inclusion
on a listing of approved non-affiliated organizations which the principal combined
drive is required to provide to each employee solicited and on whose behalf funds
will be solicited by the principal combined fund drive.
SECTION 2. Procedures.
A. Organizations seeking approval of a deduction plan and designation
as the principal combined fund drive, as well as organizations seeking status
•as a non-affiliated beneficiary of the principal combined fund drive, shall file
an application with the City Clerk on or before September 16.of each year. The
City Council shall make the determinations required by Section 1 of .this resolution
.on or before October 10 of each year and such determinations shall be in effect
for one year.
B. Applications for approval of the deduction plan and determination'
as principal combined fund drive shall be in the. form prescribed by the City Manager
and shall include the following:
drive;
1. The names of the charitable agencies included in the fund
2. The boundaries of the areas served by the drive;
. 3. The certification under penalty of.perjury that the
organization is in compliance with the provisions of the Fair Employment Practice
Act, Part 2.8, commencing with Section 12900, Division 3 of the Government Code
and a separate certification shall be submitted by each affiliated member
beneficiary of the drive;
4. Agreement to transmit contributions, as designated by
the employee, to any charitable organization qualified as exempt organizations
under Section 23701(d) of the California Revenue and Taxation Code, or.Paragraph
(3) of sub -section (c) of Section 501 of the United States Internal Revenue Code
of 1954, less fund raising and administrative expenses determined by the City
Manager;
5. Agreement that all City employees in the principal combined
fund drive will be provided during the fund drive in addition to the payroll
authorization form;
a. A list of approved non-affiliated, charitable
organizations;
b. Information as to fund raising and administrative
costs charged by the principal combined fund drive to non-affiliated organizations
designated by the employee, as determined by the City Manager; and
C. A form on which the employee may designate amounts
to be contributed to affiliated and non-affiliated beneficiaries of the fund.
6. Agreement to pay, in the manner and time determined by
the City Manager, the additional cost to the City of making deductions and remitting
the proceeds;
7. Such other provisions as deemed necessary or convenient
by the City Manager.
C. Applications for the inclusion of non-affiliated charitable
organizations in the principal combined fund drive shall.be,in the form prescribed
by the City Manager and shall include the following:.
1. The name of the organization;
2`. The boundaries of the area in which the organization
normally solicits public contributions;
3. An agreement_to pay the principal combined fund drive
agency the amount necessary to reimburse it for fund raising and administrative
expenses, such expenses being determined by the City Manager;
4.: A certification that the organization is qualified as
an exempt organization under Section .23701(b) of the Revenue and•.Taxation Code
of the State of California or Paragraph (3) of sub -section (c) of Section 501
of the Internal Revenue Code of 1954;
• 5. A certification under penalty of perjury that the
organization is in compliance with the Fair Employment Practice Act, Park 2.8,
commencing with Sections 12900, Division 3 of the.Government Code of the State
of California; and
6. Such other provisions deemed necessary or convenient by
the City Manager.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
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I HEREBY CERTIFY that
the.foregoing resolution was duly adopted by the
City Council
of the City
of West
Covina, California, at a regular meeting threof
held on
the 22nd
day of
August 1983,,by the following vote
of the
Council:
AYES:
Councilmen:
Tice, Tennant, Shearer, Bacon, Chappell
NOES:
Councilmen:.
None
ABSENT:
Councilmen:
None
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