Resolution - 6737RESOLUTION. NO. 6737
A RESOLUTION'OF THE'CITY COUNCIL OF THE CITY OF -WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
• CERTAIN,DOCUMENTS AS PRESCRIBED BY LAW,
WHEREAS,. Section 34090 of the Government,Code provides for'the de-
struction of governmental documents and records through specific provisions; and
WHEREAS, the City of West Covina has accumulated numerous records no
longer necessary or required for the maintenance of accepted record management
techniques; and
WHEREAS, all"documents proposed for destruction have been screened
for historical` value and.those considered to have historical merit have been re-
moved from the boxes•of'documents proposed for destruction for safekeeping; and
WHEREAS;.a list of.all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the.,,City Attorney has determined that the documents proposed
for destruction qualify under the provisions of .the Government Code as approp-
riate records for destructions.
NOW, THEREFORE, THE.-CITY;COUNCIL OF THE •CITY'OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All -proposed documents for destruction have been screened
for historical value. "
SECTION,2.••,The;documents.listed on EXHIBIT A have been authorized for
destruction by the City Attorney.
SECTI0N.3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in :archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED thisj;27th day of June, 1983.
Mayor Kenneth I. C a pell
ATTEST:
City Clerk Helene M Mooney
• I, HELENE M: MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of.the City_of West -Covina it a regular
meeting held on the 27th day of June, 1983, by the following vote:
AYES: Counc'ilmembers: Tice, Bacon; Chappell
NOES: Councilmembers: None
ABSENT: Councilmembers: Tennant, Shearer.
APPROVED AS TO FORM:
d,
Ci Attorn y Collin Lekinard
City Clerk Helene M, ooney
RESOLUTION NO.
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
Colin L
C y Attorn ynard
Dake 19
r
;VERIFICATION OF DESTRUCTION
• Any documents, records,_files or papers•denied approval for destruction
by the City Attorney have been removed and placed for safekeeping in
archive storage boxes. All other materials have been destroyed.
V
Deputy City Cler Janet Berry
4011
117 g
Date
r]
•
•
BOX
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. A7 3 7
EXHIBIT A
CONTENTS
C014MENT S
1
Finance General Correspondence
pc =to
rLo 0 a
2
Annual Financial Statement (1964-65,' 1974-75)
3
Transient Occupancy Tax Files 1965-74
4
Annual Budget 1970-72
5
Annual Budget 1961-67
6, 7
Misc. Files (Personal, R. Bonham,.1974-76)
8
Revenue Summary Reports 1968-69
9
Police Services Billing 1966-70
Bid Files .1967
10
Closed Property Damages 1978-79
11
Dog Licenses 1970-78
12
Office and Custodial Supplies
Supporting papers 1973-76.
13
Transient Occupancy Tax Returns 1978-80
Report of Deposits with City Treasurer 78-80
Returned Check Receipts 1979-80
14
PEP Records 1972-73
15
Annual Budget 1961-67
16
Revenue Files 1969-74
17
Water Receipts 1979-80
18
Time Reports, Street Weekly, 1969-71
19
Finance - Accounting - Controller's
Report 1968-69
20
Payroll Reimbursement 1976-77
Payroll Requisitions 1978-79
Vacation Pay in lieu of time off 1977
21
Miscellaneous file and cash redeipts on
accident reports 1971-72
EXHIBIT A
•
•
•
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 6 73%
EXHIBIT A
BOX CONTENTS
C0MMENTS
22 thru 29
Journal Vouchers (1961-80) MICROFILMED
30 thru 40
Payroll Registers (1976-80) MICROFILMED..
41 thru 51
NCR Ledger Cards (1964-75) MICROFILMED
52 thru 76
City Treasurer Checks MICROFILMED
77 thru 87
Finance Monthly Reports, General Journals,
Trial Balances, General Ledger details
(1970-80) MICROFILMED
88 thru 91
Planning & Engineering Precise Plans
(No. 17, Rev. 20 thru No. 692) MICROFILMED
92 thru 94
City Manager chronological files (up to
1980) MICROFILMED
95 thru 105
Engineering Projects MICROFILMED
EXHIBIT A