Resolution - 6700RESOLUTION NO. 6700
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the de-
struction of governmental documents and records through specific provisions; and
WHEREAS, the City 'of West Covina has accumulated numerous records no
longer necessary or required for the maintenance of accepted record management
techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been re-
moved from the boxes of documents proposed for destruction for safekeeping; and
WHEREAS, a'list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as approp-
riate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened
for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized for
• destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval for destruction
by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed
from its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 25th day of April, 1983
Mayor Herb ice
ATTEST:
zty c 1 e- r-1, Helen M, oney
I, HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of the City of West Covina at a regular
meeting held on the 25th day of April, 1983, by the following vote:
AYES: Councilmembers: Bacon, Tennant, Shearer, Chappell, Tice
• NOES: Councilmembers: None
ABSENT: Councilmembers: None
City Clerk Helene M. Moo ey
APPROVED AS TO FORM:
-+U a. -aa- I f
4eitto ne Colin L nnard
y
Resolution No. 670e:s
EXHIBIT A
. AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government,Code. All of the above documents are authorized to
be disposed of with the exception of those references to under
"Comments."
CityrA torney Coln Len and
—�
Date
VERIFICATION OF DESTRUCTION
• Any documents, records, files or papers denied approval for destruction
by the City Attorney have been removed and placed for safekeeping in
archive storage boxes. All other materials have been destroyed.
Deputy City Clerk Jan bf
Berry
y to
is
•
•
40
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 6700
EXHIBIT 'A'
BOX CONTENTS
COMMENTS
1 thru 31
Paid Warrants 1975-80
32
Engineering Part-time sheets 1971-75
.33
Tab Cards 1972
Sick Leave and Vacation 1974
Check receipts 1970-74
34
Bid files 1967-69
Finance Chronological files 1/70-2/71
35
Paid Warrants 1974-75
36
City Clerk receipts, cash summaries and
work sheets 1969-72
37
Time reports - Street, weekly 1965-66
38
Vacation sick leave records 1959-67
39
Misc. Bank statements re Payroll 1964-65
Bank reconciliations 1964-67
Summary of Cash Deposits 1963-64
Misc. Cash Receipts 1963-64
Unappropriated Fund Balance 1963-64
40
Blue check copies 1971-74
41
Business Licenses 1972
42
Emergency Paramedic Service 1977-79
43
Water receipts 1977-79
44
W-2 Forms 1963-74
Quarterly reports 1969-73
45
Insurance policies Property Liability 1976
46
Safeco & Standard Life P61icies 1977
47
Finance General files re Street Annual 1966-6
EXHIBIT A
•
•
•
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 6700
EXHIBIT 'A'
BOX CONTENTS
COMMENTS
Suburban. Water Agreements 1957-61
48
Finance General Files re
Property Tax 1965-70
Copies of Salary resolutions 1959-79
___._—
or ad �� A
til
49
Finance Cash Receipts 1969
50
Weed Abatement files 1976-78
51
Chronological files City Manager 1964-69
52
General files City Manager 1962-66
53
Closed property damage 1971-77
54
Insurance policies 1968-69
EXHIBIT A