Resolution - 6624 (a)RESOLUTION NO. Ei624_('a),
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVI_NA, CALIFORNIA, AUTHORIZING THE DES-
TRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY
LAW
• WHEREAS, Section 34090 of the Government Code provides for the
destruction of governmental documents and records through specific provisions;
and
. WEER.EAS, the City of G,'est Covina has accumulated. numerous records
no longer necessary or required for the maintenance of accepted record
management techniques; and
WHEREAS, all documents proposed for destruction have been screened
for historical value and those considered to have historical merit have been
removed from the boxes of documents proposed for destruction for safekeeping;
and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction qualify under the provisions of the Government Code as approp-
riate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been
screened for historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized
for destruction by the City Attorney.
• SECTION 3. The City Clerk shall provide for the destruction of
all such documents listed in EXHIBIT A. Any document denied approval for
destruction by the City Attorney as listed under "Comments" in EXHIBIT A
shall be removed from its container and placed in archive storage boxes for
safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this 8th day of November, 1982.
Mayor Herb Tice
ATTEST:
ity Clerk Helene M. _. oney
I. HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of the City of West Covina at a regular
meeting held on the 8th day of November, 1982, by the following vote:
AYES:
NOES:
•. ABSENT:
Councilmembers: Bacon, Tennant,.Shearer, Chappell, Tice
Councilmembers: None
Councilmembers: None
ram►
ity Clerk Helene M. Mooney
APPROVED AS TO FORM:
k, 4.0� ��-j
City Attorney Colin Lennard
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
•
E
Resolution No. .6624 a)
EXHIBIT 'A'
Box . ..Contents Comments
1 thru 96
Building & Safety.perm.its
97
Engineering Time Report8.1969-71
98
..Dog.Licenses.1970-71...
99
Police hours 1966-70
100
..Chronological.files.1966-69 (Finance)
101
....Finance work papers 1964-66
102
Demands, paid invoices 1959-61
103 - 108
.Demands, paid invoices 1972-75
109
....Finance chrono. files 1973-74
110
Vacation & sick leave printouts 1970-7
ill
Property damage accounts,
paid & closed 1970-79
112
Bid files 1968 & Finance chrono.'70-71
113
Bid files 1969 - 71
l
114
Bid files 1972 - 74
115
Accounts recievable 1974
116
'Face the Issue' tapes 1978
117
Payroll input sheets 1970-71
118
City Manager chrono. files 1968-74
119
Cash Summaries prior to 1979
120
Weed Abatement 1964-76
121
Pr6ofs'of..publications 1973-77
122
Proofs of publications 1972-78, copies
oftransmittals, agendas, correspon-
dence, etc. (City Clerk) 1961-75
EXHIBIT A
Resolution No.( 6624 (a)
EXHIBIT A
is
AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to
be disposed o.f with the exception of those references to under
"Comments."
City Attorney Colin LennCard
Date
VERIFICATION OF DESTRUCTIOP
Any documents, recoreds, files, or papers denied approval ofr destruction
by the City Attorney have.been removed and placed for safekeeping in
• archive storage boxes. All other materials have been destroyed.
Deputy City Clerk Jane erry
/gA8
Date
0