Resolution - 6559RESOLUTION NO. 6559
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHO-
RIZING THE DESTRUCTION OF OUTDATED DOC-
UMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government -Code provides for the des-
truction of governmental documents and records through specific provisions; and
WHEREAS, City Hall has accumulated numerous records no longer nec-
essary or required for the maintenance of accepted record management techniques;
and
WHEREAS, all documents reviewed for destruction have been screened
by the microfilm consultant for historical value and those considered to have
historical merit have been removed from the list of documents proposed for des-
truction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached
and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed
for destruction as listed in EXHIBIT A qualify under the provisions of the Govern-
ment Code as appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND RESOLVES
AS FOLLOWS:
• SECTION 1. All proposed documents for destruction have been screened
for historical value, and not legally required by the city to be retained.
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SECTION 2. The documents listed on EXHIBIT A have been authorized for
destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all
such documents listed in EXHIBIT A. Any document denied approval fur destruction
by the City Attorney as listed under "Comments" in Exhibit A shall be removed from
its container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this reso-
lution.
APPROVED and ADOPTED this 14th.day of June, 1982.
ATTEST:
City Clerk Helene M. Moon
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Mayor Herb Tice
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I, HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted by the City Council of the City of West Covina at a regular
meeting thereof held on the 14th day of June, 1982, by the following vote:
• AYES: Councilmen: Bacon, Tennant, Shearer, Chappell, Tice
NOES: Councilmen: None
ABSENT: Councilmen: None
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APPROVED AS TO FORM:
City orney olin Lennar
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City Clerk Helene M. Moone
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OFFICE OF THE CITY CLERK
EXHIBIT A
FILES FOR DESTRUCTION
BQX CONTENTS COMMENTS
1
Dog Licenses - 1975
2
Demands 1965-66
3
Demands.1966-67
4
Demands 1968
5
Demands 1968
6
Demands 1969
_ 7
Demands 1971-72
8
Demands 1971-72
9
Demands 1971-72
10
Demands 1971-72
11
Demands 1972
�12
Demands 1972
13
Demands 1972-73
14
Demands.1973
15
Demands 1973
16
Demands 1973-74
17
Demands 1974
18
Demands 1974
19
1973 Payroll Input.Sheets
20
Deduction.Cards-.United.Fund.1962-73
21
Bids - Financial.Statement Work.Sheets.1963-66,
22
Bid Files 1969-70
23
Bid Files 1966-67
24
Requisitions.1970
25
Requisitions.1971-72
26
Requisitions 1971-72 ............. . ........ .. ..... ..
27.
Requisitions.1978-79.
.28
...Requisitions.Work.Sheets.-.Miscellaneous.Cash.Recepts.64-65.
EXHIBIT A
29
Requisition Work Sheets, Miscellaneous Cash Receipts 64-66
30
Miscellaneous Cash Receipts 69-70
31
3 boxes Business Licenses 63-65
32
Business Licenses 1966
33
Business Licenses 1969-70
34
Business Licenses 1971-72
35
Business. Licenses 1973
36;
Business Licenses 1973
37
Business Licenses 1974 .
38
Business Licenses 1975
39
Business Licenses 1975
40
Inout Sheets 1975-76
41
Blue Copies of Demands 1959-61 '.1966-67
42
Blue Copies of.Demands.-.requisitions 1972-73
• 43
Xerox.Requisitions 1972-74
44
Xerox Requisitions_1972-74
45
Engineering.Time.Sheets,.Miscellaneous Correspondence 64-69
46
Budget Work.Sheets 1970-71. .
47
Budget Work Sheets 1970-71
48
Budgets. (Copies) 1970
49
Budgets (Copies) 1970-71
50
Budgets. (Copies) 1972.
51
Budgets (Copies) 1972-73 ....
52
Budgets .(Copies). 1976-77
53
Budgets (Copies) 1977-78
54
Budget Material.1971772.
55
Statistical.Reports.General. Correspondence.1965.......
56
General Correspondence.l955-56.
57
General.Correspondence 1960-62 . . ..... ... ....
58
Revenue.Files11963-69 ..................
EXHIBIT A
59.
Deep Lot Study - Planning Dept. (Work Sheets) 1969
60
Daily Work Reports 1968
�1
Input .Work Sheets 1978-79
62
Preliminary Budgets 1.971-72 1972-73
63
Blue Copies of Demands 1976-79
64
Blue Copies of Demands 1976-79
65
Blue Copies of Demands 1976-79
66
Blue Copies of Demands 1976-79
67
Blue Copies of Demands 1976-79
68
Extra Copies of Lavender Report
'69-74
Home Improvement Rebate & Grant Folders. 1975-78
*75
Home Improvement HIT Program Records, 1976-77
76
Chronological Files 1969-74
77
Police Department Annual Reports 1969-71
78
Municipal Year Books 1969-71 (extra copies)
79
Sanitation Capital Improvement Program 1957
80
Copies. of P.U.C. Notices, reports 1968-71
81-85
Blue Copies of Warrants - alphabetical 1978-79
86-98
Terminated full and part-time employees personnel files 55-75
9-100
Expired eligibility lists 1955-73
101
General Files 1975-77
102
Boards, Commissions and Committees 1975-76
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These documents have been audited and the audit findings have been cleared by the
United States Department of Housing and Urban Development.
NOTE: All pertinent information contained in old business licenses applications
have been brought forward into the new computer system.
EXHIBIT A
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EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to be
disposed of with the exception of those documents referenced to
under "Comments."
City tt rney C lin Lennar VJ )JJ�IJ `J
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Dat
VERIFICATION OF DESTRUCTION
Any documents, reports, files, or papers denied approval for des"
truction by the City Attorney have been removed and placed for safe-
keeping in archive storage boxes.
V
Deputy City
City Clerk Jafet Berry
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Date
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