Resolution - 6524l
RESOLUTION NO. 6524
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
OUTDATED DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the destruction
of governmental documents and records through specific provisions;
and
WF.EREAS, City Hall has accumulated numerous records no longer necessary or
required for the maintenance of accepted record management
- techniques; and .
WHEREAS, all documents reviewed for destruction have been screened by the
microfilm consultant for historical value and those considered
to have historical merit have been removed from the list of docu-
ments proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached and
incorporated herein as EXHIBIT A.; and
WHEREAS, the City Attorney has determined that the documents proposed for
destruction as listed in EXHIBIT A qualify under the provisions
of the Government Code as appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA DETERMINES AND
RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been
screened ,for 'historical. value.
SECTION 2. The documents listed on EXHIBIT A have been
authorized for destruction by the City Attorney.
SECTION 3. The City Clerk shall.provide for the destruction
of all such documents listed in EXHIBIT A. Any%document denied
approval for destruction by the City Attorney as listed under
• "Comments" in Exhibit A shall be removed from its container
and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of
this resolution.
APPROVED and ADOPTED this 26th day of April,°1982.
Mayor Herb Tice' -
ATTEST:
71
City Clerk Helene M. Kooney
I, HELENE M. MOONEY, hereby certify that the foregoing resolution
was duly adopted'by the City Council of the City of West Covina at a regular
meeting thereof on the 26th day of April , 1982, by the following vote:
AYES: Bacon, Tennant, Shearer, Chappell, Tice
NOES: None
ABSENT: None
APPROVED AS TO FORM: City Clerk Helene M. ..00ney
City Ar ney C lin Lenna d
OFFICE OF THE CITY CLERK
Box
CONTENTS
EXHIBIT A
FILES FOR DESTRUCTION
COMMENTS
1
2
Chronological files (Finance, .1972)
Demands Bank of.America, 1971 (Numeric)
3
Demands Bank of America, 1970 (Numeric)
4
Demands Bank of America, 1971 (Numeric)
5
Demands Bank of America, 1971 (Numeric)
6
Weekly Time Sheets, 1967
7
Revenue Summary, 1969-1970
8
Requisitions, 1974-1975
9
Requisitions,-1971-1972
10
Demands Bank of America, 1976
11
Requisitions, 19.69-1970
Purchase Orders, 1963-1964-1965* '-(Vendors Copy)
12
Chronological files (City Manager, up to 1963)
13
Part -Time Personnel (Personnel, 1959)
-
14
Chronological files (Finance, 1965)
15
Demands Bank of America, 1965-1966
16
Demands Bank of America,.1965-1966
17
Demands Bank of America,.1966-1967
18
Demands Bank of-America,_.1967-1968
19
Demands Bank of America, 1967-1968
20
Daily Statement of Cash Receipts, 1965.
21
Demands Bank of America, 1966
22
Receipt Books, 1953-1960
23
Requisitions, 1968
24
UCB Demands Bank of America, 1968
25
,
UCB Demands, 1968
026.
Cash Summaries, 1966-1967
27
Demands Bank of America, 1968-1971
28
Dog License Receipts, 1968-1969-1970
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EXHIBIT A
r
L
BOX
CONTENTS
COMMENTS
29
Budget Work Papers, 1969-1970
30
Requisitions, 1972-1973
31
Budget Copies, 1968-1972
32
-
Requisitions,.1973-1974
33
^u
Daily Statement of Cash Reports, 1971-1973
34
Demands Bank of America, 1968
35
Requisitions, 1970-1971.
36
Budget Work Sheets, 1968-1969
37
Pink Copies of Purchase Orders, 1965-1970
38
Budget (copies) .
39
Budget (conies)
40
Requisitions, 1975-1976.
41
Cash Summaries, 1974=1975
42
Miscellaneous Copies, .1968
43
Cash Summaries, 1973-1974
44
Demands Bank of America, 1969
45
Budget Copies, 1968-1969.
46
Requisitions, 1977-1978
47
Requisitions, 1976-1977
48
Fliers -- Clean -Up, Paint -Up, Fix=Up Week, 1981
49
Fliers -- Clean -Up, Paint -Up, Fix -Up Week, 1973
50
Fliers -- Clean -Up, Paint -Up, Fix -Up Week, 1973
51
Fliers -- Clean -Up, Paint -Up, Fix -Up Week, 1973
52
Demands Bank of America, 1971 (Numeric)
53
Demands -Bank of America, 1970
54
Conies of Payroll,Checks, 1979 (3rd floor)
55
Copies of Payroll Checks, 1979
56
Copies of Payroll Checks, 1977
�i57
Copies of Payroll Checks (Blue Copies)
58
59
Requisitions, 1979-1980
Requisitions, 1979-1980
� �'
c
Ct �l_aA
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EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City
Hall records and documents in accordance with the provisions
of the Government Code. All of the above documents are
authorized to be disposed of with the exception of those docu-
ments referenced to under "Comments."
i
City Atto ne Colin Lenard
2
Date
VERIFICATION OF DESTRUCTION
Any documents, reports, files, or papers denied approval for
destruction by the City Attorney have been removed and placed
for safekeeping in archive storage boxes.
i
Deputy City Clerk Jane Berry
�5
Date
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