Resolution - 6193•
RESOLUTION NO. 6193
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING THE CLASS
SPECIFICATIONS OF ADMINISTRATIVE ACCOUNTANT,
DATA CONTROL CLERK AND DUPLICATING EQUIPMENT
OPERATOR; AMENDING SECTION 4 OF RESOLUTION NO.
6062 RELATING TO THE CITY'S BASIC PAY RANGE
STRUCTURE; AMENDING SECTION 2 OF RESOLUTION NO.
6076 RELATING TO THE SALARY STRUCTURE OF MANAGE-
MENT AND CONFIDENTIAL EXEMPT SERVICES; AND AMEND-
ING RESOLUTION NO. 6181 RELATING TO THE
AUTHORIZED POSITION LIST.
The City Council of the City of West Covina does resolve
as follows:
SECTION 1. Pursuant to the recommendation of the
Personnel Commission of the City of West Covina, the classification
specifications for:
a. Administrative Accountant (Exempt)
b. Data Control Clerk, and
C. Duplicating Equipment Operator,
attached hereto and marked Exhibit A, B, and C, and by this reference
incorporated herein, are hereby adopted.
SECTION 2. Section 4 of Resolution No. 6062 relating to
the City's Basic Pay Range Structure of compensation for the classi-
fied service is hereby amended to include the classes of Data
Control Clerk at the range of G-3, $800.43 to $972.93, and
Duplicating Equipment Operator at the range of G-3a, $820.41 to
$997.25.
SECTION.3. Section 2of Resolution No. 6076 relating to
the City salary structure for management and confidential exempt
employees is hereby amended to include the class of Administrative
Accountant (Exempt) at range DHR-E, $1,325 to $2,060.
SECTION 4. Resolution No. 6181 relating_ to the Authorized
Position List in the Finance Department is hereby amended to:
a. Delete one Account Clerk at range G-3 and add one
Data Control Clerk at range G.�.3; and
b. Delete one Printer Aide at range G-Sa and add one
Duplicating Equipment Operator at range G-3a.
SECTION 5. The City Clerk shall certify to the adoption
of this resolution.
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APPROVED AND ADOPTED this 22nd day of September
• Mayor
ATTEST:
ilm,,_ /,;�, A,,
City Clerk
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Page Two
I HEREBY CERTIFY that the foregoing resolution was
adopted at a regular meeting of the City Council of the City of
West Covina on the 22nd day of September 1980, by
the following vote of the Council:
AYES: Councilmen: Tennant, Tice, Chappell, Shearer, Browne
• NOES: Councilmen: None
ABSENT: Councilmen: None
APPROVED AS TO FORM:
City Attorney
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0
li, Azv
rr�zr
City Clerk
CITY oi, wL1S'I' COVINA "EXHIBIT A" CLASS SPECIFICATICN
July 1980
Salary Range DHR-E
ADMINLSTRATIVE ACCOUNTANT
JOB SUMMARY
tinder administrative direction, exercises day-to-day supervision over
• varied accounting and related processes; performs difficult subprofessional
and professional accounting work; coordinates and assists in the develop-
ment and application of accounting procedures to data processing; and does
related work as required.
Representative. Duties
Supervises and participates in accounting and clerical tasks associated
with maintenance of the City's financial record keeping reporting, and con-
trol system; assists in the conversion of accounting systems to automatic
data processing and coordinates data input and output, including water
service billing, accounts payable, payroll, and general ledger, supervises
and participates in the preparation, review, and internal distribution of
financial reports; reviews departmental expenditures and encumbrances for
accuracy and conformance with budgeted amounts and coding; checks cash
receipts against payment records and reconciles cash with Treasurer's report;
prepares journal entries and processes fund transfers and appropriations;
assists in the conduct of internal audits and reviewing of payments and pur-
chase orders; provides information to City departments on status of accounts
and related matters; prepares books for year-end close and assists in the
preparation of State Controller's Report and financial statements; partici-
pates in the review of departmental procedures and formulation of
recommendations for improvement; conducts special studies and prepares
related reports.
QUALIFICATIONS GUIDE
• Training and Experience
A Bachelor's degree in accounting; and
Considerable (3+ years) accounting, bookkeeping, or financial record -
keeping experience.
�►y Additional accounting or responsible bookkeeping experience, may be substi-
tuted for the college education on a year -for -year basis.
1 j
Knowledge and Abilities
Considerable knowledge of the principles and practices of accounting and
auditincl; working knowledge of governmental bookkeeping and cost account
procedures, principles of budgeting, posting and ledger work, reconcilia-
tions, double -entry bookkeeping, arithmetic, and financial record keeping;
some knowledge of the principles of supervision and municipal organization.
Al,ilj_!X: to complete and analyze financial reports; to devise efficient
and ecowmical procedures; to plan, coordinate, and supervise the work of a
small staff: of clerical personnel; to establish and maintain effective
working relationships with department heads and employees.
•
"EXHIBIT B"
CITY OF WEST COVINA CLASS SPECIFICATION
July •1980
SALARY RANGE' G=3 .
DATA CONTROL CLERK
JOB SUMMARY
Under general supervision, operates a computer terminal, in maintain-
ing, data storage and retrieving information; performs general
accounting clerical tasks; and does related work ae require'8.
Representative Duties
Receives and checks source documents for accuracy of covutations
and completeness; summarizes data and performs calculations'in pre-
paration for inputting into computer; utilizes alphabetical and
numerical codes in inputting information and interrogating computer;
maintains varied data storage units including general ledger,,
inventories, accounts payable, and water accounts; ' instruate -computer
through appropriate codes to prepare reports, bills, and data sum-
maries; interrogates computer to obtain information requested by City
staff; copies and distributes reports, computer print-outs and other
materials; runs demand checks and signs them through use of Burroughs
Signer; maintains files and records associated with computer opera- :
tion; assists in general clerical accounting work; may give instruction
in operation of the computer terminal; may participate 'i'n: the design.
of forms and reports and development of procedures to increase'b'ffi-
ciency of operations.
QUALIFICATIONS GUIM
Training and Experience
Educational achievement equivalent to graduation from high school;
completion of courses in bookkeeping, accounting, oir.related:fields; and
two years of experience in maintaining bookkeeping,.financidl,'and
statistical records, and in clerical and typing work which.included'.
operation of a computer terminal or bookkeeping machine:
Knowledge and Abilities
Good knowledge 'of modern office methods, basic arithmetic, posting,
rocord-keeping, filing, and the methods, practices, and terminology
used in elementary bookkeeping; working knowledge of office -*machines,.,
such as calculators, adding machines, and billing machines.
Ability to perform moderately difficult financial and statistical cler-
ical work following prescribed routines; to make arithmetic.computations
rapidly and accurately; to read, interpret, and make minor decisions
in accordance with established policies, regulations, and ordinances.;
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"EXHIBIT C"
CITY OF WEST COVINA CLASS SPECIFICATION
July 1986,
DUPLICATING EQUIPMENT OPERATOR Salary Range ,G-B
JOB SUMMARY
Under general supervision, operates offset duplicating machines -and
•: related equipment and does related work as required.
Representative Duties
Operates offset and other duplicating machines in the reproduction of such
materials as bulletins, reports, memos, booklets, forms, and..other
materials; cleans and makes minor adjustments and repairs on machines;,
performs collating, stapling, cutting, drilling paper holes; padding,
binding, and folding of duplicated materialsi monitors supplies and
materialsr keeps records on duplicating jobs performed and siock.:usedt
inventories supplies and requests additional'stock to maintain esta-'
blished levelsl may.determine work priorities and answer job6.related
questions in absence of supervisor) may perform mail procesein9•duties'..•1
QUALIFICATIONS GUIDE
Training and Experience
Educational achievement equivalent to graduation from high school and
Some experience in the operation and maintenance of offset'printing and
auxiliary equipment.
Knowledg2s and Abilities
• Ability to operate an offset duplicating machines ability' to analyse
duplicating equipment problems and make minor repairss some knowledjo
of the principles and techniques common to the layout, selection'of
type, and preparation of duplicating jobsi ability to do'light. physical
.
labor.
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