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Resolution - 6174• e • n LJ RESOLUTION NO. 6174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF DOCUMENTS NO LONGER NEEDED BY THE FIRE DEPARTMENT. WHEREAS., a number of documents are no longer needed in the function of the Fire Department. WHEREAS, it is the opinion of the Fire Department that these documents are no longer needed. WHEREAS, a listing of said documents are attached hereto as Exhibit A, which is.incorporated herein by reference. WHEREAS, all documents are a minimum of three (3) years old. WHEREAS, the City Attorney has reviewed said documents and has approved destruction, as evidenced by his signature below, in accordance with provisions of the Government Code. NOW THEREFORE,- the'City Council of,the City of West Covina does resolve as follows: SECTION 1. It is hereby determined that records described on Exhibit A are not necessary for future reference by the Fire Department or City of West Covina. SECTION 2. The destruction of said records are therefore hereby approved and that said records are no longer required. APPROVED AND ADOPTED this llth day of August , 1980 Mayor Nevin Browne ATTEST WW City Clerk Helene Mooney I, HELENE MOONEY, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina at a regular meeting thereof held on the llth day of August , 1980 by the following vote of the Council: AYES: Tennant, Tice, Chappell, Shearer, Browne NOES: None ABSENT: None City C1 erk Helene doon6ey!!!� APPROVED AS TO FORM: City Attorney o in Lennar 4 EXHIBIT A Clothing Communications Eligibility List info Sick r.eave WCI AI Re1.ircmenI. 1'egi"Ia1I ion rii I i I"rry I n fo VacdLi01) Rules/Regs MOP 3 Platoon System Grievance 4850 Personnel Policies Job Descriptions Collective Bargaining AID Personnel (misc.) Communications Fire Stations Recall Rosters Radio Operator Permits Company Correspondence Outside Correspondence City Dept. Correspondence Outside Employment Waivers Personnel (misc.) O-B-B Misc. Surveys to '72 Payroll 174 1974 - F-20 F-21 F-23 Trade of Shifts PEP F-316 Training Fires (F-14) Safety Committee to '72 Clothing Allowance '72 1972 - F-316 F-20 F-21 F-23 Conventions/Seminars to '72 Coverage to 172 Payroll '72 Sick Leave '72 Outside Correspondence prior '72 Memorandums 1973 (Short) Recap Service A/C 1973 Calendar correspondence 1973 - 1----316 F-20 Itc�,lui;il.icnis 1�)13 Payroll 173 Employment waivers Data Bank Bid Info Air Sampling Special Alarms Requsitions '66-'67 Purchase Orders '64-'71 Requisitions '67-'68 '68-'69 '69-'70 '70-'71 '71-'72 Service A/C Recap '66-'67 '67-'68 '68-'69 Clothing Allowance '66-'67 '67-'63 '68-'69 Retired Vehicle Info. Termination Info. IOD/State Comp. procedures Job Specs. Bombero Info Education, Misc. Promotional Material, Misc. Special courses, bomb scare, etc. All undated material is Prior 1975. EXHIBIT A Payroll 1975 1976 Sick Slips 75/76 F-211 , 143 fury hw.v Orders 70/77 1960 "I i llio S Ludy F.mploymerit. Opportunities Fair Lahor Standards Trade of Shifts Rotation/Special courses, training F-316 Apprenticeship Standards Calendar Information Control Sheets 76 Staff Correspondence Company Correspondence Intra-City Correspondence Outside Correspondence Requisitions Sick Slips 77/78 Miscellaneous Budclet Background Miscellaneous City Budgets 1978 Control Sheets Outside Correspondence '75, Intra-City Correspondence 175, Company Correspondence '75, Staff Correspondence '75, 1977 Control Sheets Payroll '77 Payroll '78 Mutual Aid LA Co. Flood Control LA Co. Fire Protection Dis�rict Vehicle Paramedic Books/Magazines Salary to 78 '77 '77 '77 '77 9 boxes of Precise Plans, Metes & Bounds Parcel/Tract Maps, UUP's, etc. Miscellaneous Surveys to 1972 Payroll '72 Payroll '74 Safety Commi ttrc) to '72 Clothinii Allowance '72 Training hires (F-14) 1972 - F-316 F-20 F-21 F-23 Convention/Seminar Information Coverage to '72 Sick Leave '72 Outside Correspondence '72 1974 - F-316 F-20 F-21 F-23 Trade of Shifts PEP 1973 - F-316 F-20 F-21 F-23 Requisitions Payroll Recap Service A/C Memos (Short) Calendar Correspondence Employment Waivers Date Bank° Air Sampling Information Special Alarm Information Requisitions 66/67 Purchase Orders 64-71 5 boxes of FPB Occupancy files prior 1975 2 boxes retired Personnel files. NOTE: Original Payroll and Puchasinc records are retained by Financ Original Sick Leave/IOD recorc are retained by Personnel or Risk Manager. Original Personnel jackets are retained by Personnel. Original Precise Plans, Tract Maps, Parcel Maps, UUP's, Mete & Bounds, and related drawings are retained by Planning.