06-15-2004 - RegularTuesday
June 15, 2004
0 0
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina
and at www.wesicov.org, The City complies with the Americans With Disabilities Act (ADA). If you will need special
assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday.
Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is
possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the
meeting.
INVOCATION Pastor Kelly DuPee
Faith Community Church
PLEDGE OF ALLEGIANCE Councilmember Herfert
ROLL CALL Miller, Sanderson, Herfert, Hernandez, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
I owttry 4Lass co" Cd t"
t7Uwui2 a�ft toll 213 s
aE 0 wI� po::!on-le �'? In
aaarr�'..a,nce caltdr the 1/57 BrVwn
Aa: Qzaor1,41.ments.
Special meeting of May 19, 2004
Special meeting of June 1, 2004
Special meeting of June 9, 2004
Blue Star Video
Clean Campus Competition
Presentation of 2005 Rose Float Design
American Cancer Society Relay for Life
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including public Ifearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
City Council Agenda for June 1004 •
A) ORAL COMMUNICATIONS — 30 Minutes Total Allotted Time
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
1) Councilmember Herfert
City Council Standing Rules
City staff recommends that the City Council provide staff direction regarding this
matter.
Motion by
to
2„d by
2) Councilmember Wong
Voter Initiative of Financing the Big League Dreams (BLD) Project
It is recommended that the City Council provide direction to staff regarding this
matter.
Motion by
to
3) Councilmember Hernandez
Glendora Avenue Master Plan -
Downtown Area Revitalization
To receive and file staff report.
2„d by
Motion by 2"d by
to approve disapprove hold over
4) Planning Department
Potential Sale of City Property on Morganfield'Avenue
Staff recommends that the City Council provide direction to staff regarding the
potential sale of City -owned property on Morganfield Avenue.
Motion by
to
2nd by
06/15/04
Agenda material is available at www.westcov.org
City Council Agenda for June 1604 •
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
(continued)
5) City Clerk's Office
Available General Municipal Election Dates
It is recommended that the City Council take one of the following actions:
1) Choose one of the following available election dates and introduce the
ordinance inserting the chosen date:
a) June of the odd -numbered years
b) November of the odd -numbered years
c) March of the even -numbered years
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, MOVING THE DATE OF THE CITY'S
GENERAL MUNICIPAL ELECTION FROM MARCH OF THE ODD -
NUMBERED YEARS TO
and authorize $10,000 from the general fund to cover the notification process.
n.
2) Receive and file the staff report, making no changes to the current March 8,
2005 election date.
Motion by
to
2„d by
6) Fire Department
Ambulance Service
It is recommended that the City Council take the following actions:
1. Approve the revised Fire Department business plan to improve ambulance
transportation services by utilizing current Firefighter/Paramedics to staff
three city -owned ambulances. These ambulances will be staffed with two
firefighter/paramedics.
2. Authorize the City Attorney to send a written request to the Contract and
Grants Division of the Department of Health Services requesting they begin
the process of amending the current Emergency Ambulance Services
Agreement between the City of West Covina and the County of Los Angeles.
3. Accept the low bid and award the contract for billing services submitted by
Whitman Enterprises of Sacramento California at 6% of net receipts.
4. Find that Leader Industries Bid #MP0893 to the Orange County Fire
Authority meets or exceeds all bid requirements of the City, and authorize the
Fire Department to purchase four ambulances from Leader Industries.
5. Adopt the following resolution authorizing the lease purchase financing with
Sun Trust Leasing Corporation, in the amount of $261,791.80 to fund the
acquisition of four (4) ambulances (1 is a reserve) and authorizing the director
of Finance to execute all necessary documents.
06/15/04
3
Agenda material is available at www.westcov.org
City Council Agenda for June 1*04 -
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
(continued)
6) Fire Department - Ambulance Service (continued)
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN
ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND
DETERMINING OTHER MATTERS IN CONNECTION THEREWITH
r
Motion by 2nd by
waive further reading of the resolution and to
adopt disapprove hold over
C) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
to
a) Community Services .......................................... 05/11/04
b) Senior Citizens ................................................. 05/13/04
2) Ordinance for Adoption (waive reading & adopt)
Amendment No. Three (3) to the Redevelopment Plan for the West Covina
Redevelopment Project Area
This ordinance was introduced at the City Council meeting of June I, 2004. This
ordinance will approve and adopt the third amendment to the West Covina
Redevelopment Plan for the West Covina Redevelopment Project Area.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA APPROVING AND ADOPTING THE
THIRD AMENDMENT TO THE WEST COVINA REDEVELOPMENT PLAN
FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA
3) Miscellaneous — Fire Department
a) Fire Engine 4 (F-22) Accident Repair Authorization
It is recommended that the City Council authorize up to $80,000.00 for the
transportation and repair of Fire Engine 4 (F-22). Preliminary repair cost
estimate is $61,500.00. It is also recommended that the City Council
approve an appropriation of $80,000 from the self-insurance reserve to
Risk Management's Uninsured Loss Account # 360.15.1520.6417 to
cover the funding for the loss.
Miscellaneous — City Clerk's Office
b) Procedures for Handling Materials Submitted at City Council Meetings
It is recommended that the City Council accept the procedures for handling
documents and/or materials submitted during the Council meetings intended
for Councilmembers' perusal.
06/15/04 4
Agenda material is available at www.westcov.org
City Council Agenda for June 1004
•
C) CONSENT CALENDAR (continued)
3) Miscellaneous — Environmental Management
c) Resolution Establishing Change in Time for
Waste Management and Environmental Quality Commission Meetings
from 7:30 a.m. to 7:00 p.m.
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 5682 RELATING TO MEETING
TIMES AND PLACES OF CITY BOARDS AND COMMISSIONS TO
CHANGE THE MEETING TIME OF THE WASTE MANAGEMENT
AND ENVIRONMENTAL QUALITY COMMISSION FROM 7:30 P.M.
TO 7:00 P.M.
d) BKK Closure Plans Monthly Status
It is recommended that the City Council receive and file this report.
Miscellaneous — Community Services
e) Renewal of Dial -A -Ride (DAR) Agreement with Los Angeles County
It is recommended that the City Council authorize the City Manager and
City Clerk to execute a two-year renewal Agreement with Los Angeles
County for the City of West Covina to provide Dial -A -Ride services for
the County from July 1, 2004 to June 30, 2006.
Miscellaneous — Public Works
f) Request for Reallocation of Property Taxes
County Sanitation District Annexation
Location: Southwest Corner of Nogales Street and Shakespeare Drive
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE JOINT RESOLUTION OF THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD
OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF
THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND
ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUES RESULTING FROM AN ANNEXATION TO COUNTY
SANITATION DISTRICT NO. 21, BEING ANNEXATION NO. 702
g) Installation of Banners Over Amar Road and Over Vincent Avenue
It is recommended that the City Council authorize the installation of
banners by City staff at no cost to approved non-profit groups subject to
the Planning Department's Public Right -of -Way Banner Application
approval process.
06/ 15/04 5
Agenda material is available at www.westcov.org
City Council Agenda for June 1004 0
C) CONSENT CALENDAR (continued)
3) h) Lot Line Adjustment No. 162
Location: 1220 and 1230 S. Glendora Avenue
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 162 AT 1220 AND 1230
S. GLENDORA AVENUE AND DIRECTING THE RECORDATION
THEREOF (HILLCREST DEVELOPMENT)
Miscellaneous — Finance
i) City Loan for the West Covina Redevelopment Proiect Area
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA APPROVING A LOAN
TO THE WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION FOR THE PAYMENT OF PROJECT AND
ADMINISTRATIVE EXPENSES FOR THE WEST COVINA
REDEVELOPMENT PROJECT AREA
j) A City Loan for the City -Wide Proiect Area
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL,OF THE CITY OF WEST COVINA APPROVING A LOAN
TO THE WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION FOR THE PAYMENT OF PROJECT AND
ADMINISTRATIVE EXPENSES FOR THE CITY-WIDE PROJECT AREA
Miscellaneous — Risk Management
k) Renewal of Property Insurance for FY 2004/05
It is recommended the City Council approve renewal of the City's existing
property insurance coverage with Travelers Property Casualty Group,
quote 41, at a cost of $84,500 for FY 2004/05.
Miscellaneous — Community Development Commission
1) The City Council Shall Consider an Exclusive Negotiating Agreement
Between the City and Dynamic Business Holding Inc. for the Potential
Development of a 2.6 Acres Portion of the Civic Center Pronertv
It is recommended that the City Council review and approve the 120-day
Exclusive Negotiating Agreement (ENA) between Dynamic Business
Holdings Inc. for the potential development of a 2.6 acre portion of the
Civic Center Property for a mixed -use commercial retail/office
development.
ACTION ON CONSENT CALENDAR ITEMS NUMBER 13-1 THROUGH C-31:
Motion by 2°d by
to waive further reading of the ordinance/resolutions and introduce/adopt:
and to approve all other items except:
ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller
END OF CONSENT CALENDAR
06/15/04 6
Agenda material is available at www.westcov.org
City Council Agenda for June 1004
D) PUBLIC HEARINGS
1) PUBLIC HEARING
WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE
ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES,
DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING
LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED
FOR LIGHTING FIXTURES AND TO ORDER STREET TREES TO BE
INSTALLED AND MAINTAINED IN THE WEST COVINA CITYWIDE
LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEARS
BEGINNING JULY 1, 2004
Motion by god by
to waive further reading of the resolution and
adopt disapprove hold over
2) PUBLIC HEARING
WEST COVINA CITYWIDE SEWER SERVICE CHARGE
METHOD OF COLLECTION
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH
THE COUNTY TAX BILL
Motion by 2od by
to waive further reading of the resolution and
adopt disapprove hold over
06/ 15/04 7
Agenda material is available at www.westcov.org
City Council Agenda for June 1004
0
D)
E)
PUBLIC HEARINGS (continued)
3) PUBLIC HEARING
CODE AMENDMENT NO. 04-01
BANNER FOR NON-PROFIT ORGANIZATIONS WITHIN
PUBLIC RIGHT-OF-WAY
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: Staff recommends that the City Council receive and file
this report.
Motion by 2nd by
to receive and file.
4) PUBLIC HEARING
RESOLUTION AUTHORIZING THE ISSUANCE OF
LEASE REVENUE BONDS, 2004 SERIES A (GOLF COURSE PRO IECT)
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
Recommendation: It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA AUTHORIZING AND APPROVING A
PROJECT LEASE, A LEASE AGREEMENT, A PRELIMINARY OFFICIAL
STATEMENT, A FINAL OFFICIAL STATEMENT, A CONTINUING
DISCLOSURE AGREEMENT, AND A BOND PURCHASE AGREEMENT;
APPROVING THE RETENTION OF CERTAIN PROFESSIONAL FIRMS;
AND AUTHORIZING THE TAKING OF CERTAIN OTHER ACTIONS IN
CONNECTION THEREWITH
Motion by 2°d by
to waive further reading of the resolution and
adopt disapprove hold over
PUBLIC FINANCING AUTHORITY
Recess the City Council meeting at
the City Council meeting at
pm to convene the CDC. Reconvene
pm.
06/15/04
Agenda material is available at www.westeov.org
City Council Agenda for June 1004
•
F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at pm to convene the CDC. Reconvene
the City Council meeting at pm.
G) DEPARTMENTAL MATTERS
ENVIRONMENTAL MANAGEMENT
1) Update on the Status of the Graffiti Removal Contract
It is recommended that the City Council receive and file this report.
Motion by
to receive and file.
PLANNING DEPARTMENT
2nd by
2) Delegation of Responsibility for Determining Public Convenience and
Necessity for Alcoholic BeveraLye Licenses
Staff recommends that the City Council delegate the responsibility for rendering
determinations of public convenience and necessity for alcoholic beverage licenses
under the category "undue concentration" be referred to the Planning Director.
Motion by
approve
disapprove
2nd by
hold over
to
H) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty -minute time allotment
at the beginning of the meeting was spent,
I) MAYOR'S REPORTS
J) COUNCILMEMBERS' REPORTS
ADJOURNMENT
Motion by
Wednesday
Tuesday
Tuesday
06/15/04
2nd by to adjourn the meeting at
Tentative City Council Meetings
pm.
7:00 p.m. June 16, 2004 Special City Council meeting
7:00 p.m. July 6, 2004 Regular City Council meeting
7:00 p.m. July 20, 2004 Regular City Council meeting
9
Agenda material is available at www.westcov.org