06-01-2004 - RegularS
3
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
June 1, 2004
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina
and at www.westcov.ore. The City complies with the Americans With Disabilities Act (ADA). If you will need special
assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday.
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possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the
meeting.
INVOCATION Rev. John Foye, Christ Fellowship Church
PLEDGE OF ALLEGIANCE Mayor Pro Tern Sanderson
ROLL CALL Miller, Sanderson, Herfert, Hernandez, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
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Regular meeting of May 18, 2004
Blue Star Video
Presentation of Blue Star Poster to Leo and Cecilia Marquez,
* Son Leo Marquez, Jr. is serving in the U.S. Navy
Resolution of Commendation
* Retiring Fire Captain Ted Barto, 29 years of service
John Hughes and Susan Kinney
* presentation to the Police and Fire Department for their
support of the MDA
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. � You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
City Council Agenda for June 004 •
A) ORAL COMMUNICATIONS — 30 Minutes Total Allotted Time
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
1) No item for this number.
COMMUNITY SERVICES
2) Placement Location of Plaque Honoring Members of the World War II
Japanese American Combat Army Units and Future Plaques Within the
Same Cateeory
It is recommended that the City Council:
l . Approve Option 3 (of the staff report) to place plaques on pedestals near the
existing Veterans Memorial Wall in the Civic Center at the edge of cement
walkway and grass; and
2. All costs (materials and installation) to be paid for by the requesting party;
and
3. For uniformity, all plaques shall be of standard 18" x 18". clear -coated
bronze, Times Roman font with lmm lower and 1-1/2 mot upper case letters.
Motion by 2°d by
approve disapprove hold over
3) Articles of Incorporation and Bylaws for the West Covina Community
Services Foundation, Incorporated, a Non -Profit 501(c)(3) Foundation
Staff recommends that the City Council:
1. Approve the Articles of Incorporation, West Covina Community Services
501(c)(3) Foundation, Incorporated; and
2. Approve the Bylaws for the West Covina Community Services 501(c)(3)
Foundation, Incorporated; and
3. Direct staff to proceed with the tax exemption filings once the West Covina
Community Services 501(c)(3) Foundation is incorporated.
Motion by 2"d by
approve disapprove hold over
06/01 /04 2
Agenda material is available at www.westcov.org
City Council Agenda for June *04 •
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS (continued)
FIRE DEPARTMENT
4) Ambulance Service
It is recommended that the City Council take the following actions:
1. Approve the revised Fire Department business plan to resume ambulance
transportation services utilizing current Firefighter/Paramedics to staff two
city -owned ambulances. These ambulances will be staffed with two
firefighter/paramedics.
2. Authorize the City Attorney to send a written request to the Contract and
Grants Division of the Department of Health Services requesting they begin
the process of amending the current Emergency Ambulance Services
Agreement between the City of West Covina and the County of Los Angeles.
3. Accept the low bid and award the contract for billing services submitted by
Whitman Enterprises of Sacramento California at 6% of net receipts.
4. Find that Leader Industries Bid #MP0893 to the Orange County Fire
Authority meets or exceeds all bid requirements of the City, and authorize the
Fire Department to purchase three ambulances from Leader Industries in the
amount of $196,343.85.
5. Adopt the following resolution authorizing the lease purchase financing with
Sun Trust Leasing Corporation, in the amount of $196,400 to fund the
acquisition of three (3) ambulances and authorizing the director of Finance to
execute all necessary documents
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN
ESCROW AGREEMENT, AND RELATED INSTRUMENTS. AND
DETERMINING OTHER MATTERS IN CONNECTION THEREWITH
Motion by 2nd by
to waive further reading of the resolution and
adopt 'disapprove hold over
C) CONSENT CALENDAR
I) Commission Summary of Actions (receive & file)
a) Human Resources .......................................... 03/10/04
b) Planning........................................................ 05/11/04
06/01/04 3
Agenda material is available at www.westcov.org
City Council Agenda for June 004 •
C) CONSENT CALENDAR (continued)
2) Award of Bids
Bus Shelter Solar Lighting Project No. CS-04-01
It is recommended that the City Council take the following actions:
1. Appropriate the amount of $68,968 from fund balance Proposition C in
order to complete this project;
2. Authorize and award bid to Carmanah Technologies, Inc. to retro-fit and
install (40) forty solar lighting panels on City bus shelters for $59,800;
3. Authorize the City Manager or his designee to sign the contract between
the City of West Covina and Carmanah Technologies, Inc.; and
4. Authorize and sign a Memorandum of Understanding (MOU) with the Los
Angeles County Metropolitan Transportation Authority (MTA) for the
receipt of MTA matching grant funds for this project.
3) City Treasurer's Report
Report for the month of April 2004
4) Miscellaneous — City Manager's Office
a) Letter Supporting SB 1397 (Escutia) — Locomotive Emissions
Reduction and Mitigation Program
It is recommended that the City Council direct staff,to forward a letter
supporting SB 1397 to all state elected officials representing the City of
West Covina and the South Coast Air Quality Management District.
b) Letter Opposing AB 2406 (Bermudez) Fire Safety Reporting
Requirements
It is recommended that the City Council direct staff to forward a letter
opposing AB 2406 to all state elected officials representing the City of
West Covina and the League of California Cities.
c) Extension of Provisional Appointment for Clerk Position in City
Manager's Office
It is recommended that the City Council approve a 37-day provisional
appointment extension (May 25, 2004 to June 30, 2004) for the Limited
Services Clerk position in the City Manager's Office.
d) Letter Supporting 2004-2005 Budget Agreement Between Governor
Arnold Schwarzenegger and the League of California Cities
It is recommended that the City Council direct staff to forward a letter
supporting Governor Schwarzenegger's local government budget package
with constitutional amendment protecting local government funding to the
Governor, Senator Gloria Romero, Assemblyman Ed Chavez, and the
League of California Cities.
e) Investigation of Missing Wal-Mart Petitions
It is recommended that the City Council receive and file this report.
06/01 /04 4
Agenda material is available at www.westcov.org
City Council Agenda for June 1004 •
C) CONSENT CALENDAR (continued)
4) Miscellaneous — Public Works Department
f) Authority to Participate in the Watch the Road Campaign Designed
to Reduce Injuries and Traffic Congestion Caused by Negligent
Drivers and Pedestrians
It is recommended that the City Council authorize staff to participate in
the County of Los Angeles Watch the Road campaign.
Miscellaneous — Community Development Commission Department
g) Amendment No. Three (3) to the Redevelopment Plan for the West
Covina Redevelopment Proiect Area
It is recommended that the City Council introduce the following
ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA APPROVING AND ADOPTING THE THIRD AMENDMENT
TO THE WEST COVINA REDEVELOPMENT PLAN FOR THE WEST
COVINA REDEVELOPMENT PROJECT AREA
ACTION ON CONSENT CALENDAR ITEMS NUMBER 13-1 THROUGH C-4g:
06/01 /04
Motion by 2nd by
to waive further reading of the ordinance and introduce:
and to approve all other items except:
ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller
END OF CONSENT CALENDAR
Agenda material is available at www.westeov.org
City Council Agenda for June Q004 •
D) PUBLIC HEARING
1) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4
2) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6
3) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolutions:
1) RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT
AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT, AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2004
2) RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT
AND THE ASSESSMENT CONTAINED IN THAT REPORT
FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6:
ORDERING LANDSCAPING MAINTENANCE,
RENOVATION AND REPLACEMENT, AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL
YEAR BEGINNING JULY 1. 2004
3) RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT
AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT, AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1. 2004
Motion by 2"d by
to :waive further reading of the resolutions and
adopt disapprove hold over
06/01 /04 6
Agenda material is available at www.westcov.org
City Council Agenda for June �04 •
• E) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at pm to convene the CDC. Reconvene
the City Council meeting at pm.
F) DEPARTMENTAL MATTERS
COMMUNITY DEVELOPMENT COMMISSION DEPARTMENT
1) _West Covina Golf Course Feasibility and Financine
It is recommended that the City Council:
1. Change the prior direction of pursuing a Par 72 golf course to a Par 70 golf
course; and
2. Not proceed with the development of a golf course; or
3. Proceed with the development of a golf course with the understanding that the
City Council must be prepared to act on the sale of the commercial property
within the immediate future.
Motion by 2°d by
to
PUBLIC WORKS
2) Award of Bid for Rough Grading, Storm Drain, and Utility Relocation for
the West Covina Saortsalex (Project No. GP-04409)
Depending on the action taken on the West Covina Golf Course Feasibility and
Financing Report, it is recommended that the City Council take the following
actions:
06/01 /04
1. Establish Project No. GP-04409 (rough grading, storm drain, and utility
relocation).
2. Transfer $9,435,000 from Community Development Commission bond
account to Project No. GP-04409 (Account Number 876.22.2252.6457).
3. Accept the bid of Yeager Skanska, Inc. in the amount of $8,992,971 as
submitted at the bid opening on March 23, 2004, and authorize the Public
Works Director/City Engineer and the City Clerk to execute the contract.
4. Approve a contract with Professional Service Industries (PSI) of Long Beach,
California, for professional geotechnical services in the amount not to exceed
$367,567.
5. Direct staff to award this contract and proceed with a Par-70 golf course and
issue a change order to this project for a savings (credit) of approximately
$1,671,400.
6. Direct staff to bring back to City Council a Resolution and appropriate bond
documents authorizing the issuance of Phase I bonds in an estimated amount
of $14.5 million.
Motion by 2nd by
to approve
disapprove
7
hold over
Agenda material is available at www.westcov.org
City Council Agenda for June0004
F) DEPARTMENTAL MATTERS (continued)
PLANNING DEPARTMENT
3) Potential Sale of Citv Property on Morganfield Avenue
Staff recommends that the City Council provide direction to staff regarding the
potential sale of City -owned property on Morganfield Avenue.
Motion by
CITY CLERK'S OFFICE
2nd by
4) Available General Municipal Election Dates
It is recommended that the City Council take one of the following actions:
a) Direct staff to prepare an ordinance changing the date of the general
municipal election from March of the odd -numbered years to June of the
odd -numbered years and authorize $10,000 from the general fund to cover
the notification process.
OR
b) Direct staff to prepare an ordinance changing the date of the general
municipal election from March of the odd -numbered years to November
of the odd -numbered years and authorize $10,000 from the general fund to
cover the notification process.
OR
c) Direct staff to prepare an ordinance changing the date of the general
municipal election from March of the odd -numbered years to March of the
even -numbered years and authorize $10,000 from the general fund to
cover the notification process.
OR
d) Receive and file the staff report, making no changes to the March 8, 2005
election date.
Motion by 2nd by
[i7
G) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty -minute time allotment
at the beginning of the meeting was spent.
H) MAYOR'S REPORTS
06/01 /04
Agenda material is available at www.westcouorg
City Council Agenda for June *4
I) COUNCILMEMBERS' REPORTS
1) Councilmember Herfert
City Council Standing Rules
City staff recommends that the City Council provide staff direction regarding this
matter.
Motion by
approve
2nd by
disapprove hold over
to
2) Councilmember Wong
Voter Initiative of Financing the Big League Dreams (BLD) Proiect
It is recommended that the City Council provide direction to staff regarding this
matter.
Motion by
2nd by
to
3) Councilmember Herfert
Update on Kohl's Department Store Proiect
It is recommended that the City council receive and file this report
Motion by 2°d by
to receive & file.
4) Councilmember Hernandez
Glendora Avenue Master Plan -
It is recommended that the
Motion by
to receive & file.
U111I :: ►Iif7`i AYWN"
Council receive and file this report.
2nd by
Motion by 2"d by to adjourn the meeting at _pm
Tentative Citv Council Meetinss
Wednesday 7:00 p.m. June 9, 2004 Special joint meeting with
Rowland Unified School District
Tuesday 7:00 p.m. June 15, 2004 Regular City Council meeting
Wednesday 7:00 p.m. June 16, 2004 Special City Council meeting
06/01 /04 9
Agenda material is available at www.westeov.org