02-03-2004 - RegularTuesday
February 3, 2004
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
MM1011�
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina and at www.westcov.or . The City complies with the Americans With Disabilities Act (ADA). If you will
need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m.
Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council
meetings, please request no less than three working days prior to the meeting.
INVOCATION Reverend Vernon Bennett, Shalom Community Church
PLEDGE OF ALLEGIANCE Councilmember Hernandez
ROLL CALL Herfert, Miller, Hernandez, Sanderson, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATION
Certificates of Recognition
Rose Float Volunteers and Sponsors
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda. including Public Hearing matters. please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meetinu to address the City Council on any municipal matter not
listed on the Agenda.
I 0w*"y t"I m tt; rn of ti'n'v4
irk
City Council A. -ends for Februe, 2004 •
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a) Human Resources .............................................. 12/10/03
b) Planning......................................................... 01/27/04
c) Waste Management/Environmental Quality ............... 01/15/04
2) Claims Against the City (deny & notify claimant)
a) Mark Rubalcava vs. City of West Covina
It is recommended that the property damage claim filed by Mark Rubalcava
be denied and the claimant be so notified.
b) Michael Barkley vs. City of West Covina
-It is recommended that the monetary loss claim of Robert, Robbie &
Michael Barkley be denied and the claimants be so notified.
3) Award of Bids
a) Award of Bid for Telephone Svstem Maintenance
It is recommended that the City Council accept the bid of Trans -West
Network Solutions in the amount of $15,006 per year to provide
maintenance of the City Telephone System for a five (5) year period, and
authorize the Mayor and City Clerk to execute the contract.
b) Award of Bid for Cameron Park East Parking Lot Rehabilitation
(Project No. PP-04206)
It is recommended that the City Council accept the bid of International
Pavement Solutions, Inc. in the amount of $23,750 submitted at the bid
opening on January 19, 2004, and authorize the Public Works
Director/City Engineer and City Clerk to execute the contract.
4) Traffic Committee Minutes of January 20, 2004 (accept & file)
1 Request of Darrell Hackett, Project Manager of Sunset Plaza
Apartments
That parking adjacent to the front entrance to the apartment complex be
limited to one hour be implemented.
Traffic Committee Recommendation:
That parking at the front entrance to the apartment complex at 1234 West
Cameron Avenue be limited to one hour from 9:00 a.m. to 5:00 p.m. be
implemented to accommodate three vehicles.
11 Request of Emma Fischbeck, President of the Home Owners
Association
That the existing three hour permit only parking be amended to allow
overnight parking with permit.
Traffic Committee Recommendation:
That the existing three hour permit only parking at 130 South Barranca
Street be amended to allow overnight parking with permit as follows "3
Hour Limit Parking With Permit From 7:00 a.m. to 5:00 p.m" and "No
Parking Except With Permit From 5:00 p.m. to 7:00 a.m."
X. Request of Carolyn, West Covina Resident
That U-turns be prohibited on southbound Citrus Street at Hillside Drive
Traffic Committee Recommendation:
That U-turns on southbound Citrus Street at Hillside Drive not be
restricted.
02/03/04 2
Agenda material is available at www.westeouorg
City Council A.enda for Febre 3, 2004
B) CONSENT CALENDAR (continued)
5) Miscellaneous — Community Development Commission
a) Consideration of a Resolution Making the Finding that a Project Area
Committee Need Not be Formed in Relation to the Proposed
Amendments to the Existing Redevelopment Plan for the Merged
Redevelopment Project Area
It is recommended that the City Council adopt the following resolution:
RESOLUTION` NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA FINDING AND
DETERMINING THAT A PROJECT AREA COMMITTEE NEED NOT
BE FORMED IN RELATION TO THE PROPOSED AMENDMENTS
TO THE EXISTING REDEVELOPMENT PLAN FOR THE MERGED
REDEVELOPMENT PROJECT AREA
Miscellaneous — Human Resources
b) Revised Salary Ranee for Assistant City Clerk
It is recommended that the City Council:
1. Approve the monthly pay range of Assistant City Clerk from $4,892 -
$6,604 to $5,743 - $7,753.
2. Amend the related resolution implementing the proposed revised
salary range for the Assistant City Clerk classification as follows:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NOS, 2002-21 AND 2002-57, RELATING
TO MANAGEMENT COMPENSATION; AND RESOLUTION NO.
7223, AS AMENDED, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS FOR DEPARTMENT HEADS;
APPROVING THE REVISED SALARY RANGE FOR THE
ASSISTANT CITY CLERK.
Miscellaneous — City Manager's Office
c) Solicitation of Federal Funding for Citv Projects
It is recommended that the City Council authorize City staff to submit the
projects mentioned in this staff report to Congresswoman Hilda Solis for
possible funding consideration.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-5c:
Motion by 2"d by
to waive further reading of the resolutions and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong. Herfert
END OF CONSENT CALENDAR
02/03/04 3
Agenda material is available at www.westcov.org
• City Council Agenda for Februo, 2004 - •
C) PUBLIC HEARINGS
1) PUBLIC HEARING
APPEAL OF PLANNING COMMISSION DENIAL OF
VARIANCE NO. 03-10 AND TREE REMOVAL PERMIT NO. 03-04
Location: 338 S. La Serena Drive
Applicant/Appellant: Brian and Nancv Scrivens
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning commission and staff recommend that the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING
VARIANCE NO. 03-10 AND TREE REMOVAL PERMIT NO. 03-04 ON
APPEAL OF PLANNING COMMISSION ACTION
Motion by 2nd by
to waive further reading of the resolution and
to adopt disapprove hold over
2) PUBLIC HEARING
GALSTER PARK MASTER PLAN, AMENDMENT NO. 1
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning Commission, Community Services
Commission, and staff recommend that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING GALSTER PARK MASTER PLAN, AMENDMENT NO. 1
Motion by 2°d by
to waive further reading of the resolution and
to adopt disapprove hold over
The Community Services Commission and staff further recommend that the
City Council:
1. Approve the report on the amendment to the Galster Park Master Plan by
David Evans and Associates: and
2. Approve the release of a request for proposals (RFP) for the firing of an
architect to prepare the construction documents.
Motion by
2nd by
to approve disapprove hold over
02/03/04 4
Agenda material is available at www.westcouorg
City Council Agenda for Feb* 3, 2004 •
C) PUBLIC HEARINGS (continued)
3) PUBLIC HEARING
ZONE CHANGE NO. 03-03
Location: Southeast Corner of Hollenbeck Street and
Garvey Avenue North
Applicant: Abell-Helou
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning commission and staff recommend that the
City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-03
(Hollenbeck Street/Garvey Avenue North)
Motion by 2"d by
to waive further reading of the ordinance and
introduce disapprove hold over
c
D) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at pm to convene the CDC. Reconvene
the City Council meeting at pm.
02/03/04 5
Agenda material is available at www.tvestcov.org
City Council Agenda for Februo, 2004
0
E) DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
1) 2003/04 Fiscal Year Mid -Year Budget Update
It is recommended that the City Council receive and file the budget update and
provide direction as appropriate.
Motion by 2nd by
to
COMMUNITY SERVICES
2) California Street Hockey Association (CSHA)
Restated and Amended Agreement
It is recommended that the City Council:
1. Approve the request from CSHA to defer the payment schedule of the
Maintenance and Operation Agreement with the City of West Covina by one
year beginning 2002 to 2003; and
2. Approve the proposed Restated and Amended Maintenance and Operation
Agreement to reflect operations in the enclosed Planet Hockey facility; and
3. Approve CSHA request to activate a five-year option renewal as stated in the
Agreement.
Motion by
2nd by
to approve disapprove hold over
COMMUNITY DEVELOPMENT COMMISSION
3) Development of City Property Located at Morganfield Avenue and Valley
Boulevard (APN Nos. 8742-013-900 & 8742-013-901)
It is recommended that the City Council direct Planning staff to conduct a
community meeting to obtain public input.
Motion by
2nd by
to approve disapprove _ hold over
HUMAN RESOURCES
4) Adjustments to Future Elected Official Salaries
02/03/04
It is recommended that the City Council provide staff direction regarding this
matter. `
Motion by 2nd by
to
Agenda material is available at ivww.westcov.org
City Council A.-enda for Februe, 2004 6
F) MAYOR'S REPORTS
1) Policy for Naming City Facilities After Individuals
It is recommended that the City Council:
1. Select the items the City Council wishes to include in a formal policy for
naming City facilities after individuals, and refer back to City staff to draft;
and/or
2. Instruct staff to bring back a report on the options and costs for creating a
"Wall of Fame."
Motion by 2°d by
to
G) COUNCILMEMBERS' REPORTS
1) CouncilmemberHernandez —
Report on Procedure and Impacts on Reviewing Legal Counsel for Various
Citv Services
City staff recommends that the City Council provide direction to staff regarding
this matter.
Motion by
to
2"d by
2) Councilmember Miller
Amar Road and Azusa Avenue Improvements
It is recommended that the City Council provide staff with direction on this
matter.
Motion by
to
ADJOURNMENT
Motion by
Tuesday
Tuesday
Tuesday
02/03/04
2"d by
2"d by to adjourn the meeting at
Tentative City Council Meetings
pm.
7:00 p.m. February 17, 2004 Regular City Council meeting
7:00 p.m. March 2, 2004 Regular City Council meeting
7:00 p.m. March 16, 2004 Regular City Council meeting
7
Agenda material is available at www.westeov.org