01-20-2004 - RegularREGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday 7:00 pm
January 20, 2004 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball. 1444 W. Garvey
Avenue. West Covina and at www.wesfcov.org. The City complies with the Americans With Disabilities Act (ADA). If you will
need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (ITY) from 8 a.m, to 5 p.m.
Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform
US of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council
meetings. please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE Councilmember Hernandez
ROLL CALL Herfert, Miller, Hernandez, Sanderson, Wong
REPORTING OUT FROM CLOSED SESSION
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With the 1/87
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CHANGES TO THE AGENDA
APPROVAL OF MINUTES Special meeting of December 16, 2003
Regular meeting of December 16, 2003 ,
Special meeting of December 18, 2003
PRESENTATION Blue Ribbon Schools
* West Covina Unified School District
- Merced Elementary, Principal Marge Miller
- California Elementary, Principal Mary Donielson
Christ Lutheran School. Principal Christ Lutheran
Resolution of Commendation
* Janet Garcia, retiring with 17 years of service
Certificate of Recognition -
* Hollencrest Middle School Boys and Girls Basketball Teams
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an itetn on the Agenda, including Public Clearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopter[ October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
City Council Agenda for Januar — 2004 •
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a) Waste Management/Environmental Quality ................ 12/18/03
b) Planning ............................................ 12/09/0') & 01/13/04
c) Joint Planning/Community Services ......................... 01/13/04
2) Claims Against the City (deny & notify claimant)
a) Gabriel Torres vs. City of West Covina
It is recommended that the property damage and personal injury claim of
Gabriel Torres be denied and the claimant be so notified.
b) lames and Christine Fuller vs. City of West Covina
It is recommended that the personal injury claim of.lames & Christine Fuller
be denied and the claimants' attorney be so notified.
c) Li Line vs. Citv of West Covina
It is recommended that the property damage claim of Li Ling filed on
December 3, 2003 be denied and the claimant's attorney be so notified.
d) Ronald M. Neerete vs. City of West Covina
It is recommended that the property damage claim of Ronald M. Negrete be
denied and the claimant be so notified.
e) Raul Perez vs. City of West Covina
It is recommended that the property damage claim of Raul Perez be denied
and the claimant be so notified.
f) Shawn Ellis vs. City of West Covina
It is recommended that the property damage claim of Shawn Ellis be denied
and the claimant be so notified.
3) Approval of Final Maps
a) Lot Line Adjustment No. 156
Location: 333 S. Vincent Avenue
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 156 LOCATED AT 333
S. VINCENT AVENUE AND DIRECTING THE RECORDATION
THEREOF (VINCENT-COVINA REALTY ASSOCIATES, L.P.)
b) Quitclaim Deed for Tract Map No. 53821
Location: Northwest Corner of Holt and Grand
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALII'ORNIA,
AUTHORIZING THE EXECUTION OF A CORPORATION
QUITCLAIM DEED IN FAVOR OF CREEKSIDE 58 HOMEOWNERS
ASSOCIATION
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Agenda material is available at www.westcov.org
City Council Agenda for Januar�0, 2004 0
B) CONSENT CALENDAR (continued)
4) Traffic Committee Minutes of December 16, 2003 (accept & file)
L Request of Gloria Flowers, West Covina Resident
That no parking on street sweeping days be implemented on California
Avenue from Francisquito Avenue to Bainbridge Avenue.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on California
Avenue from Francisquito Avenue to Bainbridge Avenue on the second
and fourth Mondays of each month from 7:00 a.m. to 3:30 p.m.
//. Request of Loretta Cousar, West Covina Resident
That no parking on street sweeping days be implemented on Woodgate
Drive from Temple Avenue east to the end of the street.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on the north side
of Woodgate Drive from Temple Avenue to and including 1729 Woodgate
Drive and on the south side of Woodgate Drive from Temple Avenue to
and including 2800 Courtnay Circle on the first and third Fridays of each
month from 7:00 a.m. to 3:30 p.m.
That no parking on street sweeping days be implemented on the north side
of Woodgate Drive from Pam Place east to the end of the street and on the
south side of Woodgate Drive from Brookfield Place east to the end of the
street on the first and third Fridays of each month from 7:00 a.m. to 330
p.m.
5) City Treasurer's Report (receive & file)
Report for the month of November 2003.
6) Miscellaneous — Public Works
a) Authorize Purchase of Picnic Tables and Benches for Maverick
Baseball Field and Ridge Riders Arena
It is recommended that the City Council authorize the Public Works
Department to expend $14,000 from Capital Improvement Program
Account Number 143-320-3285-7700 for the purchase of picnic tables and
benches to the Maverick Baseball Field and Ridge Riders Arena.
b) Capital Improvement Program and Building Activity Report -
Fourth Quarter Ending December 31, 2003
It is recommended that the City Council receive and file this report.
Miscellaneous — Police Department
c) Appropriating State Supplemental Law Enforcement Services Funds
(SLESF) for On -going Police Officer Grant
It is recommended that the City Council appropriate $164,605 from the
fund balance of Fund 155 (the State Supplemental Law Enforcement
Services Fund) to 155-320-2110-5XXX, to cover the on -going three-year
cash match requirement associated with the three police officer positions
created under the federal COPS Universal Hiring Program grant.
01 /20/04
Agenda material is available at www.westeov.org
City Council Agenda for Januar - , 2004
B) CONSENT CALENDAR (continued)
6) Miscellaneous — Planning
d) A T& T Wireless -
Wireless Telecommunications Facility at Cameron Park
Staff recommends that the City Council concur with the direction of the
Planning Commission regarding the proposed Wireless
Telecommunications Facility at Cameron Park to: (1) enhance the design
of the proposed clock tower and move it closer to the street corner; or (2)
change the design of the facility as a "monopine" (artificial pine tree) in its
current approved location.
Miscellaneous — Finance Department
e) Amendment of Section 457 Deferred Compensation Plan for Part
Time, Seasonal and Temporary Employees
It is recommended that the City council take the following actions:
1. Authorize the City Manager to execute the Restated and Amended
Deferred Compensation Plan and Trust Agreement for Part -Time,
Seasonal and Temporary Employees and related documents; and
2. Adopt the proposed resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA.
APPROVING A RESTATED AND AMENDED DEFERRED
COMPENSATION PLAN AND TRUST AGREEMENT FOR PART-
TIME, SEASONAL AND TEMPORARY EMPLOYEES
f) Sale of Surplus Equipment
It is recommended that the City Council approve the following resolution
that will authorize the sale of the Fire Department's obsolete breathing
apparatus to Allstar Fire Equipment, Inc. for the amount of $9,100:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALII'ORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS
Miscellaneous — Environmental Management
g) _BKK Landfill Closure Plans - Monthly Status Report
It is recommended that the City Council receive and file this report.
Miscellaneous — Community Services
h) Hurst Ranch Release of Grant Funds and Approval of Use and Grant
Agrcement
It is recommended that the City Council:
• Approve the Use and Grant Agreement between the City of West
Covina and the Hurst Ranch Historical Foundation authorizing a
grant of $350,000 and appropriate $150,000 from the Charter
Communication settlement fiord to Account Number 203-83-8309-
7500; and
• Authorize the Community Services Director's execution of the Use
and Grant agreement.
01 /20/04
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Agenda material is available at www.westcov.org
City Council Agenda for JanuarjR, 2004 •
B) CONSENT CALENDAR (continued)
6) Miscellaneous — Community Services
i) Ridge Rider Arena Fee Schedule
It is recommended that the City Council approve the new fee schedule for
the Ridge Rider Arenas.
Miscellaneous — Human Resources Department
j) Selection of Executive Search Firm for Fire Chief Recruitment
It is recommended that the City Council:
1. Approve an agreement with Wilcox Miller & Nelson to conduct a
nationwide search for a new Fire Chief at a cost not to exceed $14,000;
and
2. Appropriate $14,000 from the General Fund Balance to account 110-
320-2560-61 17 for the contract with Wilcox Miller & Nelson; and
3. Appropriate $4,500 from the General Fund balance to account 110-
320-2560-6170 for advertisements.
ACTION ON CONSENT CALENDAR ITEMS NUMBER 13-1 THROUGH B-6.j:
Motion by god by
to waive further reading of the resolutions and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT CALENDAR
01 /20/04
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Agenda material is available at www.ivesteov.org
' City Council Agenda for Januar*, 2004 0
C) PUBLIC HEARING
CALL TO ORDER THE COMMUNITY DEVELOPMENT COMMISSION
AT P.M. FOR THE PURPOSE OF THE FOLLOWING JOINT HEARING
1) JOINT PUBLIC HEARING
Approval of Disposition and Development Agreement Between the City of
West Covina Community Development Commission and West Covina
Heights, S.C., LLC. Regarding the Southern 43-Acre Portion of Parcel 1 of
Parcel Map 24585 Located at the Northeast Quadrant of Amar Road and
Azusa Avenue
(Refer to Community Development Commission Aeenda Item No. I)
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation:
City Council Action:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA APPROVING AND
AUTHORIZING THE EXECUTION OF THE DISPOSITION AND
DEVELOPMENT AGREEMENT BY AND BETWEEN THE
COMMUNITY DEVELOPMENT COMMISSION AND WEST COVINA
HEIGHTS, S.C., LLC. AND MAKING CERTAIN FINDINGS IN
CONNECTION THEREWITH
Motion by 2"d by
to waive further reading of the resolution and
to approve disapprove hold over
Community Development Commission.
It is recommended that the Community Development Commission adopt the
following resolution:
RESOLUTION NO. A RESOLUTION OF THE
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST
COVINA APPROVING AND AUTHORIZING THE EXECUTION OF THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE COMMUNITY DEVELOPMENT COMMISSION AND
WEST COVINA HEIGHTS S.C., LLC, AND MAKING CERTAIN
FINDINGS IN CONNECTION THEREWITH
Motion by 2ad by
to waive further reading of the resolution and
to approve disapprove hold over
01 /20/04 6
Agenda material is available at www.westeov.org
City Council Agenda for January 0, 2004 40
D) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at
the City Council meeting at
E) DEPARTMENTAL MATTERS
HUMAN RESOURCES
pm.
pm to convene the CDC. 12econvene
1) Adjustments to all Elected Official Salaries
It is recommended that the City Council provide staff direction regarding this
matter.
Motion by
to
PUBLIC WORKS
2nd by
2) South Azusa Avenue Traffic Capacity Enhancement Study
(Proicet No. SP-01125)
It is recommended that the City C01.11161 provide staff with policy and funding
direction to:
1. Hold an additional town hall public meeting and then complete the South
Azusa Avenue Capacity Enhancement Study in compliance with the original
scope of work.
2. Approve funding for an additional town hall meeting and completion of the
Study in the amount of $9,000 from Project No. SP-02104 (Account No.
121-320-3253-7200).
Motion by 2nd by
to
ENVIRONMENTAL MANAGEMENT
3) Waste Collection Multi -Family Per Unit Rate Service Adjustment and
Amendment of Franchise Agreement to Change the Submission Date for any
Consumer Price Index (CPI) Adjustment Requests from April 15 to M• v 31
It is recommended that the City Council provide staff with direction.
Motion by
to
COMMUNITY SERVICES
2ie by
4) Invitation to Participate in 2005 Tournament of Roses Parade
It is recommended that the City Council consider not to participate in the 2005
Rose Float Parade.
Motion by 2ad by
to approve disapprove hold over
01 /20/04
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Agenda material is available at www.westcov.org
City Council Agenda for Januar�, 2004
E) DEPARTMENTAL MATTERS (continued)
COMMUNITY DEVELOPMENT COMMISSION
5) Development of City Property Located at Morganfield Avenue and Valley
Boulevard (APN Nos. 8742-013-900 & 8742-013 901)
It is recommended that the City Council direct Planning staff to conduct a
community meeting to obtain public input.
Motion by 2" `1 by
to approve disapprove hold over
F) MAYOR'S REPORTS
l) Policy for Naming City Facilities After Individuals
It is recommended that the City Council:
1. Select the items the City Council wishes to include in a formal policy for
naming City facilities after individuals, and refer back to City staff to draft;
and/or
2. Instruct staff to bring back a report on the options and costs for creating a
"Wall of Fame."
Motion by
to
G) COUNCILMEMBERS' REPORTS
2"d by
1) Councilmember Hernandez —
Report on Procedure and Impacts on Reviewing Legal Counsel for Various
Citv Services
City staff recommends that the City Council provide direction to staff regarding
this matter.
Motion by
to
ADJOURNMENT
Motion by
Tuesday
Tuesday
Tuesday
01 /20/04
2"d by
2"" by to adjourn the meeting at
Tentative Citv Council Meetings
pm.
7:00 p.m. January 20, 2004 Regular City Council meeting
7:00 p.m. January 27, 2004 Budget Study Session —Comm. Rut.
7:00 p.m. February 3, 2004 Regular City Council meeting
8
Agenda material is available at www.westcov.org