12-02-2003 - RegularTuesday
December 2, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's 017ice. Room 317 at City I lull. 1444 W. Garvev
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner, please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) I}om 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day, prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Pastor Jim Reeve, Faith Community Church
Councilmember Hernandez
Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATION 2004 Used Oil Recycling Calendar Winners
*
Jennifer Alvarez, Cameron Elementary
*
Taylor Augino, Merlinda Elementary
*
Jenesis Chavolla, Orangewood Elementary
*
Yvonne Ha, Grovecenter Elementary
*
Veronica Jimenez, Immanuel First Lutheran School
*
Jessica Kam, Christ Lutheran School
*
Staci Lynn Lugo, Wescove Elementary
*
Jessica Dawn Masten, Rowland Elementary
*
Angelica Millan, San Jose Edison Academy
*
Veronica Morales, Orangewood Elementary
*
Monique Santos, St. Christopher's Parish School
2004 Calendar Grand Prize Winner
*
Brandon Huang, San ,lose Edison
E try Illb".CmgtZa of wk,
cbvxbm dada for Oka nc; ret
of 12.2.05
ware Putt .r rt
With the 1/87 b.•:.:=.n
AinenE manta.
�dtCdI l• •03
0093 Of lft� =
Presentation from La Puente City Manager Hal Ledford
* Ralph Rodriguez, Public Works employee
Winner of La Puente's Mayor's Cup 5K Run
Competition, Easiest Municipal Employee
Recognition of West Covina Senior Center Employees
* Golden Apple Award — Bruce Glaspv
Silver Thermometer Award — Senior Center Staff & Volunteers
Presentation to the West Covina Senior Center
* Janene House, California Association of Health Facilities
City Council Agenda for Decemucr 2, 2003
Recognition of West Covina Firefighters who served on
strike teams during the recent So. California fires
Hummer of West Covina Presentation to West Covina Fire Dept.
* Ziad Alhassen, Owner of Hummer of West Covina
* Patrick Botsford, Area Representative for General Motors
Mounted Enforcement Team (MET) Volunteers
* Shelley Sanderson 1/19/03 Sharon Frasca-Williams 8/7/03
Andy Pasmant 11/2/03 Jim McCrystal 11/2/03
Debra Barras 11/2/03 Ron Ray 11/2/03
Mary Bird 11/2/03
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda. including Public Hearing matters, please
complete it Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will he
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) CONSENT CALENDAR
l
1) Commission Summary of Actions (receive & file)
Planning ....................................... 11/03/03 & 11/11/0,
2) Ordinances for Adoption
a) Amending the Redevelopment Plans for the West Covina
Redevelopment Project Area
This ordinance would amend the redevelopment plans extending the debt
time limit in project areas and extending the time limit of plan
effectiveness in project areas. The effective date of this ordinance will be
January 1, 2004. It is recommended that the City Council adopt the
following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA.
AMENDING THE REDEVELOPMENT PLANS FOR THE WEST
COVINA REDEVELOPMENT PROJECT AREAS IN ACCORDANCE
WITH HEALTH AND SAFETY CODE SECTIONS 33333.2(c) AND
33333.6(e)
12.02.03 2
City Council Agenda for Decei poer 2, 2003
lJ
B) CONSENT CALENDAR (continued)
2) Ordinances for Adoption
b) Zone Change No. 03-06 .
Approving Zone Changes to Facilitate the Proposed Development on
the BKK Property
This ordinance will approve zone changes necessary to facilitate the
proposed development on the BKK site. The effective date of this
ordinance, if adopted tonight, will be January 1, 2004. It is recommended
that the City Council adopt the following ordinance:
ORDINANCE NO. AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPROVING ZONE CHANGE NO. 03-06
3) Claims Against the City
a) Han Xin Liana vs. City of West Covina
It is recommended that the personal injury and property damage claims of
Han Xin Liang filed on September 10, 2003 and September 25, 2003 be
denied and the claimant's attorneys be so notified.
b) Che Min Sou vs. City of West Covina
It is recommended that the personal injury claims of Che Mio Sou filed on
September 10, 2003 and September 25, 2003 be denied and the claimant's
attorneys be so notified.
c) Li Lima vs. Citv of West Covina
It is recommended that the personal injury claims of Li Ling filed on
September 10, 2003 and September 25, 2003 be denied and the claimant's
attorneys be so notified.
d) Xiao Jun Chen vs. City of West Covina
It is recommended that the personal injury claims of Xiao Jun Chen filed
on September 10, 2003 and September 25, 2003 be denied and the
claimant's attorneys be so notified.
e) 21st Century vs. City of West Covina
It is recommended that the subrogation claim of 21s` Century Insurance
filed on October 28, 2003 be denied the claimant be so notified.
f) Salvador J. Yniguez vs. City of West Covina
It is recommended that the monetary loss claim filed by Salvador J.
Yniguez be denied and the claimant be so notified.
g) Marcella Hauffen vs. City of West Covina
It is recommended that the property damage claim of Marcell Hauffen be
denied and the claimant be so notified.
h) Linda A. Delgado vs. City of West Covina
It is recommended that the property damage claim of Linda A. Delgado be
denied and the claimant be so notified.
12.02.03 3
City Council Agenda for Decernl!2, 2003 0
B) CONSENT CALENDAR (continued)
4) Award of Bids
a) Award of Bid for Repair of Damaged Concrete Curb and Gutter
Repair (Project No. SP-04103)
It is recommended that the City Council accept the bid of FS Construction
in the amount of $63,654 ($35,000 from 161-320-3394-7200) and $40,000
from 131-320-3394-7200) as submitted at the bid opening on November
18, 2003, and authorize the Public Works Director/City Engineer and City
Clerk to execute the contract.
b) Award of Bid for Street Rehabilitation Work for Residential Streets
(Project No. SP-04108)
It is recommended that the City Council take the following actions:
1. Transfer $67,000 (152-320-3401-7200) from Project No. SP-04110 to
Project No. SP-04108 (152-320-3399-7200).
2. Accept the lowest responsive bid of Silvia Construction, Incorporated
of Rancho Cucamonga in the amount of $469,738 ($150,000 from
152-320-3399-7200, $300,000 from 131-320-3399-7200, and transfer
$67,000 to 152-320-3399-7200) as submitted at the bid opening on
November 18, 2003, and authorize the Public Works Director/City
Engineer and City Clerk to execute the contract.
5) Traffic Committee Minutes of November 18, 2003 (accept & file)
1. Request of William O'Neil, West Covina Resident
That parking on Cameron Avenue from Azusa Avenue to Fernwood Street
be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on Cameron Avenue from Azusa Avenue to Fernwood Street
be restricted to permit only parking.
IL Request of Libby Loberg, West Covina Resident
That parking on Francisquito Avenue from Glenview Road to 1729 East
Francisquito Avenue be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on Francisquito Avenue from Glenview Road to 1729 East
Francisquito Avenue be restricted to permit only parking.
III. Request of West Covina Police Department
That east and westbound vehicles be prohibited to make a -turns on
Rowland Avenue at Phillips Avenue and Armel Drive.
Traffic Committee Recommendation:
That east and westbound vehicles be prohibited to make u-turns on
Rowland Avenue at Phillips Avenue and Armel Drive.
That the Traffic Committee finds be forwarded to the City of Covina for
their concurrence.
6) City Treasurer's Report, (receive & file)
Report for the month of October 2003
12.02.03
City Council Agenda for Decen 2, 2003 •
B) CONSENT CALENDAR (continued)
7) Miscellaneous — Human Resources
a) Selection of Recruitment Firm for Fire Chief Recruitment
It is recommended that the City Council:
1. Approve an agreement with Maximus, Inc. to conduct a nationwide
search for a new Fire Chief at a cost not to exceed $27,000, and
2. Appropriate $27,000 from the General Fund Balance to account 110-
320-2560-6117 for the contract with Maximus, Inc.
b) Approval of Three (3) Class Specifications for the Police Department
It is recommended that the City Council adopt the following resolution
regarding the proposed new class specifications for Software Developer,
Software Development Intern, and Police Career Reserve Officer:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE NEW CLASS SPECIFICATIONS FOR SOFTWARE
DEVELOPER, SOFTWARE DEVELOPMENT INTERN, AND POLICE
CAREER RESERVE OFFICER
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-7b:
Motion by 2°d by
to waive further reading of the resolution/ordinances and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, I-Ierfert
END OF CONSENT CALENDAR
C) PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to December 16, 2003
in order to allow staff to review Charter Communications' counter offer.
Motion by
2nd by
to approve disapprove hold over
12.02.01 5
City Council Agenda for Deceffil 2, 2003
•
a
E)
REDEVELOPMENT AGENCY
I) Recess the City Council meeting at _
Reconvene the City Council meeting at
pm to convene the RDA.
_ pm.
2) Ordinance for Adoption —
Establishment of a Community Development Commission
It is recommended that the City Council adopt the following two ordinances:
ORDINANCE NO. - AN ORDINANCE OF ']'HE CITY
COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA.
DECLARING THE NEED FOR A COMMUNITY DEVELOPMENT
COMMISSION IN THE CITY OF WEST COVINA, AND
TRANSFERRING ALL DUTIES, POWERS AND RESPONSIBILITIES
OF THE REDEVELOPMENT AGENCY BOARD TO THE -
COMMUNITY DEVELOPMENT COMMISSION
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING THE CITY COUNCIL OF THE CITY OF WEST
COVINA TO BE THE COMMUNITY DEVELOPMENT COMMISSION
Motion by 2"d by
to waive further reading of the ordinances and adopt
to approve disapprove hold over _
ROLL CALL: Hernandez, Miller, Sanderson, Wong, I-Ierfert
DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
13KK Settlement Funds
Provide Staff with direction on what restrictions should be placed on the BKK
Settlement funds.
Motion by 2ad by
to
2) Water Sales Proceeds
Provide Staff with direction on what restrictions should be placed on the Water
Sale Proceeds funds.
Motion by
to
2nd by
12.02.03 6
City Council Agenda for Decemi r 2, 2003 •
COMMUNITY SERVICES
3) Award of Annual Usage Agreement to Med Assets to Provide Raw Food and
Miscellaneous Supplies for the Senior Meals Proeram
It is recommended that the City Council:
1. Approve an award of contract to establish an annual usage agreement with
Med Assets to provide raw food and miscellaneous supplies for the senior
meals program for an annual cost not to exceed the amount of $141.163 from
Account #131-320-2411-6120 ($54,000), 9146-320-2392-6158 ($85,426),
and meal donations Account 4146-310-0000-4691 ($1,737). The agreement
included a built-in consumer price index and may be renewed annually for a
term not to exceed five (5) years per Purchasing Specifications 0503-B; and
2. Authorize the City Manager to execute the contract with Med Assets.
Motion by
2nd by
to approve disapprove hold over
4) Amend the Contract to Defer the Payment Schedule for the California Street
Hockev Association (CSHA)
It is recommended that the City Council:
1. Approve the request from CSHA to defer the payment schedule of the
Maintenance and Operation Agreement with the City of West Covina by
one year beginning 2002 to 2003; and
2. Not approve the request from CSHA to apply $50,000 of California Street
Hockey's Capital Improvement expenses toward the $98,818.85 balance
due of the seven-year minimum payment.
Motion by
to approve
FIRE DEPARTMENT
5)
2nd by
disapprove hold over
Purchase of Three (3) Tvpe 11 Ambulances
It is recommended that the City Council take the following actions:
1. Appropriate $20,950 from account number 200-320-2181-6424 for the
purchase of three (3) ambulances; and
2. Find that Leader Industries bid number #MP09893 to the Orange County Fire
Authority meets or exceeds all bid requirement of the City; and
3. Approve the following resolution authorizing the lease purchase financing
with Sun Trust Leasing Corporation in the amount of $192,326.70 to fund the
acquisition for three (3) ambulances and authorizing the Director of finance to
execute all necessary documents.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING TI-IE
EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN
ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETER-
MINING OTHER MATTERS IN CONNECTION THEREWITH
Motion by 211`l by
to waive farther reading of the resolution and
to approve disapprove hold over
12.02.03 7
City Council Agenda for Decenl®r2, 2003
F)
G)
MAYOR'S REPORTS
1) Engineering Consultant Services for Public Works Capital Improvement
Proiects
It is recommended that the City Council direct the Engineering Division to
proceed with a Request for Proposal (RFP) process to obtain overflow and
expedited engineering consultant services.
Motion by
2„d by
to approve disapprove hold over
2) Development of New Soccer Fields at Orangewood Park
It is recommended that the City Council provide direction to staff regarding this
matter.
Motion by 2" d by
to
3) Policy for Naming City Facilities After Individuals
It is recommended that the City Council:
1. Select the items the City Council wishes to include in a formal policy for
naming City facilities after individuals, and refer back to City staff to draft;
and/or:
2. Instruct staff to bring back a report on the options and costs for creating a
"Wall of Fame."
Motion by
21,d by
to
COUNCILMEMBERS' REPORTS
1) Councilmember Miller —
City Council Liaison Meetings Highlights
It is recommended that the City Council receive and file this informational report
Motion by 2" d by
to receive and file.
2) Councilmember Miller —
Letter of Opposition to AB 1160 (Steinberg) —
Second Units/Density Bonuses and Housing on School Sites
It is recommended that the City Council direct staff to forward a letter of
opposition to AB 1160 from the City to all state elected officials representing
West Covina and the League of California Cities.
Motion by 2" d by
to approve disapprove
hold over
12.02.03 8
City Council Agenda for Decer 2, 2003
G) COUNCILMEMBERS' REPORTS (continued)
3) Councilmember Miller —
West Covina International Festival
It is recommended that the City Council authorize staff to proceed with the
forming of an International Festival Committee.
Motion by
to approve
ADJOURNMENT
Motion by
2nd by
disapprove hold over
2°d by to adjourn the meeting at pm.
Tentative City Council Meetings
Tuesday
7:00 pm
December 9, 2003
Town Hall meeting at Giano School
Tuesday
7:00 pm
December 16, 2003
Regular City Council meeting
Thursday
7:30 am
December 18, 2003
Meeting with Supervisor Antonovich
Tuesday
7:00 pm
January 6, 2004
Meeting cancelled
Tuesday
7:00 pm
January 20, 2004
Regular City Council meeting
12.02.03
9