11-04-2003 - RegularTuesday
November 4, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvev
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m, to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Pastor Alice Bell -Gaines,
Faith Community Church
Councilmember Miller
Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES Special meeting of October 7, 2003
Regular meeting of October 7, 2003
Special meeting of October 14, 2003
Adjourned regular meeting of October 14, 2003
PRESENTATIONS Presentation
* Anne Galvan - Support Program for US Troops in Iraq
Certificate of Commendation
* Lieutenant Ray Nordin,
retiring after 30 years of service
Certificate of Recognition
* Police Sergeant Dave Barras
Proclamation
* America Recycles Day
West Covina Community Emergency Response Team
Toy Drive
City Council Agenda 11/04/0310 •
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
No reports this meeting.
2) Ordinance for Adoption (waive reading & adopt)
Zone Change No. 03-04
Location: 3630 E. Temple Way
Applicant: Henry Melendez Dynamic Investments
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE
CHANGE NO. 03-04 (Dynamic Investments)
3) City Treasurer's Report (receive & file)
Report for September 2003
4) Award of Bids
Award of Annual Usage Agreement to Med Assets to Provide Raw Food and
Miscellaneous Supplies for the Senior Meals Program
It is recommended that the City Council approve an award of contract to establish
an annual usage agreement with Med Assets to provide raw food and
miscellaneous supplies for the senior meals program for an annual cost not to
exceed $141,163 to be paid from Accounts 131-320-2417-6116 and 146-320-
2392-6158. The agreement may be renewed annually for a term not to exceed
five (5) years per Purchasing Specifications 0503-13.
11.04.03 2
City Council Agenda 11/04/031
B) CONSENT CALENDAR (continued)
5) Traffic Committee Minutes of Meeting of October 21, 2003 (accept & file)
I. Request of Salvatore Insinna, West Covina Resident
That parking on the west side of Willow Avenue from Alwood Street to
Farlington Street be restricted to permit only parking from 7:00 a.m. to
7:00 p.m., Monday through Friday.
Traffic Committee Recommendation:
That parking on the west side of Willow Avenue from Alwood Street to
Farlington Street be restricted to permit only parking from 7:00 a.m. to
7:00 p.m., Monday through Friday.
IL Request of Javier and Molly Elias, West Covina Residents
That no parking on street sweeping days be implemented on Palm Drive
from Orange Avenue to Morris Avenue.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on Palm Drive
from Orange Avenue to Morris Avenue.
Ill. Request of the City of West Covina
That parking of utility trailers on Mary Court be prohibited.
Traffic Committee Recommendation:
That parking along the north side of Mary Court be delineated by
installing parking "T" and red curb.
6) Miscellaneous By Department
Miscellaneous — Police Department
a) COPS Homeland Security Overtime Grant
It is recommended that the City Council:
1. Accept the Homeland Security Overtime Program (HSOP) grant from
the federal Office of Community Oriented Policing COPS), and
appropriate the grant ($99,657) as follows:
• $77,006 in 202-320-2110-5113 (homeland security overtime)
• $11,023 in 202-320-2110-5151 (workers' compensation)
• $1,598 in 202-320-2110-5155 (Medicare)
• $110 in 202-320-2110-5156 (unemployment)
• $9,920 in 202-320-2110-5157 (PERS retirement)
2. Authorize an appropriation and transfer of $33,219 in State
Supplemental Law Enforcement Services Funds (SLESF) from the
fund balance of Fund 155 to 202-320-2110-5113 as the mandatory
non-federal cash match requirement.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-6a:
Motion by 211d by
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT
11.04.03 3
City Council Agenda 11/04/030
C) PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to November 18, 2003
in order to allow staff to review Charter Communications' counter offer.
2)
Motion by
to approve disapprove
PUBLIC HEARING
2nd by
hold over
GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: Staff recommends that the City Council: (1) select one
of the three mixed -use options; (2) accept the Housing Element; and (3)
direct staff to submit it to the California Department of Housing and
Community Development for review and comment.
Motion by 2na by
to approve disapprove hold over
11.04.03 4
City Council Agenda 11 /04/03 •
E
D)
E)
3) PUBLIC HEARING
APPEAL OF EXTENSION OF TIME: DEVELOPMENT PLAN NO. 01-02
AND CONDITIONAL USE PERMIT NOS. 01-10 AND 01-12
LOCATION: 3620-3670 S. Nogales Street - "Quail Ridge Shopping Center"
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The City Council should consider whether it wishes to:
(1) waive the filing fee associated with this appeal as requested by
Councilman Hernandez; (2) approve a three-month extension of time with
consideration of further extensions depending on projecfs progress; and
(3) provide appropriate direction regarding approval or denial of the
proposed mini -storage use and any other issues of concern regarding the
proj ect.
Motion by 2nd by
to approve disapprove
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council at
DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
hold over
pm to convene the Redevelopment
pm.
1) 2002-03 and 2003-04 Fiscal Years Budget Update
It is recommended that the City Council receive and File the budget update or
provide direction as appropriate.
Motion by 2nd by
to
11.04.03 5
City Council Agenda 11041 0,30
E)
F)
DEPARTMENTAL MATTERS
FINANCE DEPARTMENT (continued)
2) Use of Sales Proceeds from the Sale of the Shakespeare Park Site
It is recommended that the City Council retain the sales proceeds from the sale of
the Shakespeare Park site in the General Fund designated fund balance, thereby
providing the City with the greatest amount of flexibility to meet fiscal challenges
in the future while still designating the funds for future improvements in the area
of the Shakespeare Park site.
Motion by 2"d by
approve disapprove hold over
ENVIRONMENTAL MANAGEMENT
3) Waste Collection Multi -Family Per Unit Rate Service Adjustment and
Amendment of Franchise Agreement to Change Consumer Price Index (CPI)
Period from May through April to April through March
It is recommended that the City Council approve:
1. Multi -family per unit rate services adjustment Option I, adjusting all bin -
service in multi -family complexes to commercial bin rates, spreading the
shortfall of $6,011.75 per month ($72,141.00 annually) equally to all
residential and commercial accounts; and
2. Amend the Franchise Agreement to change the submission CPI period
from May through April to April through March.
Motion by 2nd by
to approve disapprove hold over
MAYOR'S REPORTS
1)
2)
Development of New Soccer Fields at Orangewood Park
It is recommended that the City Council provide direction to staff regarding this
matter.
Motion by
to
2„d by
Policy for Naming City Facilities After Individuals
It is recommended that the City Council instruct staff to:
1. Adopt a policy for naming City facilities after an individual by reviewing the
submitted information, select the items the City Council wishes to include in a
formal policy, and refer back to City staff to draft; and/or
2. Instruct staff to bring back a report on the options and costs for creating a
"Wall of Fame."
Motion by
to
2"d by
11.04.03 6
City Council Agenda 11/04/0310 0
G) COUNCILMEMBERS' REPORTS
1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the
Amendment to the Cortez Park Master Plan to incorporate walking paths.
Motion by 2°d by
to
2) Councilmember Wong
Resolution Authorizing Voluntary Payroll Deduction By City Employees
for the League of California Cities Action for Better Cities "Save Our
Services" Fund
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA ESTABLISHING A
VOLUNTARY PAYROLL DEDUCTION PROGRAM FOR CITY
EMPLOYEES TO CONTRIBUTE TO THE "SAVE OUR SERVICES FUND"
OF THE ACTION FOR BETTER CITIES, ADMINISTERED BY THE
LEAGUE OF CALIFORNIA CITIES
Motion by 2°d by
to waive further reading of the resolution and to:
adopt disapprove hold over
3) Councilmember Hernandez
Retreat Building for Council
Verbal report to be presented.
Motion by 2nd by
to
ADJOURNMENT Motion by 2°d by to adjourn the meeting at
Tentative City Council Meetings
Tuesday 7:00 pm November 18, 2003 Regular meeting
pm
11.04.03 7