10-21-2003 - RegularTuesday
October 21, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina, The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Kelly DuPee
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES Regular meeting of September 2, 2003
PRESENTATIONS Certificates of Recognition - 2003 Police Summer Games
* Gold Medal in Triathlon, Masters Division
Commander Darrell Myrick
Sergeant Denis Bennallack
Officer Dave Long
Silver Medal in Triathlon, Open Division
Officer Pete Gallardo
Officer Ken Plunkett
Officer Ray Perez
Silver Medal, Weightlifting
Sergeant Marty Sevilla
Gold Medal, Swimming — 50-yard freestyle,
50 yard breaststroke, 100-yard breaststroke
Commander Darrell Myrick
Certificates of Recognition
* Summer Program Employees
100-yard freestyle,
Suburban Water Systems — Drinking Water Regulations
* presented by Paul Carver
Introduction of new Police Officer
Proclamation
* Red Ribbon Week — 10/23/03 —
City Council Agenda 10/21/0*
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor. `
If you would like to address the City Council regarding an item on the Agenda. including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a) Waste Management/Environmental Quality.. 08/21/03
b) Senior Citizens .................................... 09/11/03
2) Award of Bids
a) Graffiti Removal Award of Bid
It is recommended that the City Council take the following actjons:
1. Award the bid for graffiti removal to Boys and Girls Club of San
Gabriel Valley for a three-year period_ from September 1, 2003
through August 31, 2006 at $109,000 per year; and
2. Authorize the Environmental Management Director and City Clerk to
execute an agreement with Boys and Girls Club of San Gabriel Valley
for graffiti removal services in the City of West Covina to August 3 L
2006. Upon mutual agreement of the City of West Covina and Boys
and Girls Club of San Gabriel Valley, the contract may be renewed on
a year-to-year basis at the prices bid to August 31, 2006; and
3. Approve the following maximum expenditures for payment:
• S43,200 from 4110-320-2311-6169
• $14,400 from #862-320-5100-6169
• $12.240 from #876-320-5100-6169
$ 2,160 from 9877-320-5100-6169
• $37,000 from 9180-320-2244-6130
10.21.03 2
City Council Agenda 10/21/0*
C-1
B) CONSENT CALENDAR (continued)
2) Award of Bids
b) Grant Funded Purchase of Water/Cost Saving Computerized
Irrigation Controllers for Six City Parks
It is recommended that the City Council approve the following
recommendations:
1. Accept the bid of Ewing Irrigation of El Monte in the amount of
$43,239.69 as submitted at the bid opening on October 13, 2003, and
authorize the Public Works Director/City-Engineer and City Clerk to
execute the contract.
2. Approve the following appropriations to fund this project:
Park
Account No.
Amount
Grant Funds
$20,000.00
Friendship
114-320-3121-7700
3,500.00
Gingrich
152-320-3235-7700
3,000.00
Orangewood
172-320--3240-7700
1,900.00
Palmview
171-320-3127-7700
3,000.00
Shadow Oak
152-320-3241-7700
8.839.69
Walmerado
169-320-3287-7700
3,000.00
Total
543,239.69
c) Award of Bid for Recreational Bus Transportation Service
It is recommended that the City Council award the lowest bids for a
three-year contract to:
1. Durham School Services, Bhdwin Park, CA., for school bus services
in the amount of $226 per (5) five hours and $39.50 per additional
hour for an amount not to exceed $35,000 funded from account 122-
320-2448-6120 per fiscal year; and,
2. Shalimar Tours, Ontario, CA., for charter services in the amount $300
per (5) five hours and $48 per additional hour for an amount not to
exceed $35,000 funded from account 122-320-2448-6120 per fiscal
year. '
3) Approval of Final Maps
Approval of Final Map for Tract No. 53821 —
Located at the Northwest Corner of Grand Avenue and Holt Avenue
Subdivider: Comstock Homes
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL
MAP OF TRACT NO. 53821 AND DIRECTING THE RECORDATION
THEREOF (Comstock Homes)
4) Miscellaneous By Department
Miscellaneous — Public Works
a) Capital Improvement Projects and Building Activity Report —
Third Quarter Ending September 30 2003
It is recommended that the City Council receive and file this report.
10.21.01 3
n
City Council Agenda 10/21/03f
B) CONSENT CALENDAR (continued)
4) Miscellaneous — Public Works
b) Adoption of the Disadvantaged Business Enterprise Program as a
Requirement to Receive Federal Funds for Street Improvements
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING AND ADOPTING A DISADVANTAGED BUSINESS
ENTERPRISE PROGRAM AND DIRECTING ITS
IMPLEMENTATION
Miscellaneous — Redevelopment Agency
c) Establishment of a Community Development Commission
It is recommended that the City Council introduce for first reading the
following two ordinances which establishes the need for a Community -
Development Commission (CDC) and which designates the City Council
as the members of the CDC.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, DECLARING THE NEED FOR A
COMMUNITY DEVELOPMENT COMMISSION IN THE CITY OF
WEST COVINA, AND TRANSFERRING ALL DUTIES, POWERS
AND RESPONSIBILITIES OF THE REDEVELOPMENT AGENCY
BOARD TO THE COMMUNITY DEVELOPMENT COMMISSION
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, DECLARING THE CITY COUNCIL OF THE
CITY OF WEST COVINA TO BE THE COMMUNITY
DEVELOPMENT COMMISSION
Miscellaneous — Human Resources
d) Approval of Memorandums of Understandings (MOU's) and
Implementing Resolutions for the West Covina Confidential
Employees' Association (formerly referred to as the Confidential
Exempt Employees' Association), San Bernardino Public Employees'
Association (SBPEA)- General, SBPEA — Maintenance Employees,
and Public Safety Dispatchers; and approving a revision to the
Planning Department's Authorized Position List
It is recommended that the City Council:
1. Approve the proposed Memorandums of Understanding (MOU's)
for the Confidential Employee's Association. the San Bernardino
Public Employee's Association (SBPEA) — General, and the
SBPEA - Maintenance Employees, and Public Safety Dispatchers;
and adopt the proposed resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA_
CALIFORNIA, ADOPTING THE PROPOSED MEMORAN-
DUMS OF UNDERSTANDING BETWEEN THE CITY AND
THE CONFIDENTIAL EMPLOYEES' ASSOCIATION. SAN
BERNARDINO PUBLIC EMPLOYEES' ASSOCIATION
(SBPEA) — GENERAL EMPLOYEES, AND THE SBPEA —
MAINTENANCE EMPLOYEES, AND PUBLIC SAFETY
DISPATCHERS; AND FIXING COMPENSATION AND
BENEFITS FOR CLASSES REPRESENTED BY THE
AFOREMENTIONED ASSOCIATIONS.
10.21.03 4
City Council Agenda 10/21/030 •
B) CONSENT CALENDAR (continued)
4) Miscellaneous — Human Resources
Approve the revision to the Planning Department's Authorized
Positions List, as outlined in the FY 2003/04 Budget, to replace the
Secretary II classification with the Department Secretary
classification, and replace the Senior Planner classification with
the Principal Planner classification.
Miscellaneous — Police Department
e) New OTS Seat Belt Grant Funds
It is recommended that the City Council accept the November 2003
California Seat Belt Compliance Campaign (CSBCC) grant from the State
Office of Traffic Safety (OTS) and appropriate the grant as follows:
• $11,844 into 198-320-2111-5113 for seat belt enforcement overtime;
• $1,162 into 198-320-2111-5151 for overtime Workers' Comp benefit;
• $172 into 198-320-2111-5155 for overtime Medicare benefit;
$2,353 into 198-320-2111-5157 for overtime retirement benefit.
Total - $15,351
Miscellaneous — Environmental Management
i) BKK Landfill Closure Plans Monthly Status Report
It is recommended that the City Council receive and file this report.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-4f:
Motion by 2"d by
to waive further reading of the resolutions/ordinance and adopt/introduce:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT
10 21.03
City Council Agenda 10/21/00
C) PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to November 4, 2003
in order to allow staff to continue negotiating with Charter Communications.
2)
3)
Motion by
2nd by
to approve disapprove hold over
PUBLIC HEARING
GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION FO ENVIRONMENTAL IMPACT
Staff recommends that the City Council continue the public hearing to the City
Council meeting of November 4, 2003.
Motion by
2nd by
to approve disapprove hold over
PUBLIC HEARING
APPEAL OF EXTENSION OF TIME: DEVELOPMENT PLAN NO. 01-02
AND CONDITIONAL USE PERMIT NOS. 01-10 AND 01-12
LOCATION: 3620-3670 S. Nogales Street - "Quail Ridge Shipping Center"
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
0 Council discussion
g) Recommendation: The City, Council should consider whether it wishes to:
(1) waive the filing fee associated with this appeal as requested by Councilman
Hernandez; (2) approve a three-month extension of time with consideration of
further extensions depending on project's progress; and (3) provide appropriate
direction regarding approval or denial of the proposed mini -storage use and any
other issues of concern regarding the project.
Motion by
to approve disapprove
2nd by
hold over
10.21.03 6
City Council Agenda 10/21 /03 • •
C) PUBLIC HEARING
4) GENERAL PLAN AMENDMENT NO. 03-02
EAST HILLS MASTER PLAN AMENDMENT NO. 13
ZONE CHANGE NO.03-04
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
LOCATION: 3630 E. Temple Way
APPLICANT: Henry Melendez, Dvnamic Investments
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning Commission and staff recommend that
the City Council adopt the following resolutions:
RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR
GENERAL PLAN AMENDMENT NO. 03-02, EAST HILLS MASTER PLAN
AMENDMENT NO. 13, ZONE CHANGE NO. 03-04, TENTATIVE TRACT
MAP NO. 53698 AND PRECISE PLAN NO. 03-05, PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL
PLAN AMENDMENT NO. 03-02 AND EAST HILLS MASTER PLAN
AMENDMENT NO. 13
Motion by 2°d by
to waive further reading of the resolutions and:
to approve disapprove hold over
The Planning Commission and staff further recommend that the City council
introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-04
Motion by 2°d by
to waive further reading of the ordinance and:
introduce disapprove hold over
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
10.21.03 7
City Council Agenda 10/21/00
D)
E)
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council at
DEPARTMENTAL MATTERS
PUBLIC WORKS
pm to convene the Redevelopment
pm.
1) Review of the City Speed Hump Guidelines
It is recommended that the City Council review and approve the proposed
guidelines for the use of speed humps on City residential streets.
Motion by 2nd by
to approve disapprove hold over
FINANCE DEPARTMENT
2) 2002-03 and 2003-04 Fiscal Years Budget Update _
It is recommended that the City Council receive and file the budget update and
provide direction as appropriate.
Motion by 2"d by
to
ENVIRONMENTAL MANAGEMENT
3) Waste Collection Multi -Family Per Unit Rate Service Adjustment and
Amendment of Franchise Agreement to Change Submission Date of
Consumer Price Increase (CPI) Request from April 15 to Mav 31
It is recommended that the City Council approve:
1. Multi -family per unit rate services adjustment Option I, adjusting all bin -
service in multi -family complexes to commercial bin rates, spreading the
shortfall of $5,626.17 per month ($67,514.04 annually) equally to all
residential and commercial accounts; and
2. Amend the Franchise Agreement to change the submission date for any
CPI adjustment requests from April 15 to May 31.
Motion by 2"d by
to approve disapprove hold over
4) Air Quality Management Plan 2003
It is recommended that the City Council receive and file the report.
Motion by
to approve disapprove
2nd by
hold over
10.21.03
0
City Council Agenda 10/21/030
E)
F)
DEPARTMENTAL MATTERS (continued)
COMMUNITY SERVICES
5) Request to Have the City of West Covina Co -Sponsor the West Covina
Rotary Club's Red Ribbon Rally
It is recommended that City Council co-sponsor the West Covina Rotary Club's
Red Ribbon Rally to be held at West Covina High School on October 25, 2003
funded from Special Events Account 4110-320-2349-6188.
Motion by
to approve disapprove
HUMAN RESOURCES
2nd by
hold over
6) Approval of Contract for Meet and Confer Consultant
It is recommended that the City Council authorize the Assistant City Manager to
enter into a contract between the City of West Covina and John "Jack" Hoffman
and Associates to provide consulting services for the City's Meet and Confer
process and other personnel -related matters, in an amount not to exceed S52,000.
Motion by
to approve disapprove
MAYOR'S REPORTS
2nd by
hold over
1) Public Works Capital Improvement and Engineering Consultant
It is recommended that the City Council receive and file this report.
Motion by 2"d by
to receive and file.
2) Orangewood Soccer Fields
No report this meeting.
3) Big League Dreams Negotiations Update
It is recommended that the City Council receive and file this report.
Motion by 2°d by
to receive and file.
4) Proposed Policies for Naming of Public Facilities
It is recommended that the City Council provide direction to staff on whether the
Council wishes to create a policy for the naming of City facilities.
Motion by 2"d by
to
10.21.03
City Council Agenda 10/21/030 •
F) MAYOR'S REPORTS (continued)
5) Proposed Policies for Dedication Plaques
It is recommended that the City Council provide direction to staff regarding the
use of dedication plaques at public facilities.
Motion by
to
G) COUNCILMEMBERS' REPORTS
2nd by
1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the
Amendment to the Cortez Park Master Plan to incorporate walking paths.
Motion by
to
2nd by
2) Councilmember Wong
Unfair Labor Charges by the Service Employees International Union —
Local 99 and Options. Inc.
It is recommended that the City Council provide staff direction regarding this
matter.
Motion by
to
2nd by
3) Councilmember Miller
Request to have Planning Commission Review and Make Recommendation
Within the Supplemental Environmental Impact Report on the Conceptual
Plans for a Community Park
It is recommended that the City Council provide staff direction on this matter.
Motion by 2nd by
to
4) Councilmember Hernandez
Housing Assistance Programs for Senior Citizens
Councilmember Hernandez is requesting that the City Council direct City staff to
identify existing and potential housing programs that could be made available for
West Covina seniors.
Motion by
to
2nd by
I 0.21.03 10
City Council Agenda 10/21/030
G) COUNCILMEMBERS' REPORTS
5) Councilmember Miller
Citv Council Liaison Meeting Highlights
It is recommended that the City Council receive & file this information report.
Motion by 2"d by
to receive and file.
6) Councilmember Sanderson
Expansion of the Senior Center
It is recommended that the City Council provide staff direction on this matter.
Motion by 2°d by
to
u
ADJOURNMENT Motion by 2"d by to adjourn the meeting at pm
Tentative City Council Meetings
Tuesday 7:00 pm November 4, 2003 Regular meeting
Tuesday 7:00 pm November 18, 2003 Regular meeting
10.21.03