Loading...
10-07-2003 - RegularTuesday October 7, 2003 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:00 pm Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office; Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting. INVOCATION Pastor Craig Johnson, Faith Community Church PLEDGE OF ALLEGIANCE Councilmember Miller ROLL CALL Herfert, Miller, Hernandez, Sanderson Wong REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA APPROVAL OF MINUTES Regular meeting of March 4, 2003 Regular meeting of August 19, 2003 Special meeting of September 2, 2003 Special meeting of September 23, 2003 PROCLAMATION Rideshare Week — October 6 through October 10, 2003 ADDRESSING THE CITY COUNCIL (3 minutes each speaker) If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor. - .If you would like to address the City Council regarding an item on the Agenda. including Public Hearin- matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers, A) ORAL COMMUNICATIONS (3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. f�P SBte m voMp gn QeWrdanoe with the 1/87 Bmwn Act ndrnenta. City Council Agenda 10/7/03 • • B) CONSENT CALENDAR 1) Commission Summary of Actions (receive & file) a) Human Resources ................................. 07/09/03 b) Senior Citizens .................................... 08/14/03 c) Waste Management/Environmental Quality.. 08/21/03 d) Planning ........................................... 09/09/03 & 09/23/03 2) Claims Against the Citv of West Covina a) Josephine Chavez Castaneda vs. Citv of West Covina It is recommended that the personal injury claim of Josephine Chavez Castaneda be denied and the claimant's attorney be so notified. b) Passco Property Management,_Inc. vs. Citv of West Covina It is recommended that the claim for indemnification of Passco Property Management, Inc. filed on August 7, 2003, be denied and claimant's attorney will be so notified. 3) Award of Bids a) Graffiti Removal Award of Bid It is recommended that the City Council take the following actions: 1. Award the bid for graffiti removal to Boys and Girls Club of San Gabriel Valley for a three-year period, from September 1, 2003 through August 31, 2006 at $109,000 per year; and 2. Authorize the Environmental Management Director and City Clerk to execute an agreement with Boys and Girls Club of San Gabriel Valley for graffiti removal services in the City of West Covina to August 31, 2006. Upon mutual agreement of the City of West Covina and Boys and Girls Club of San Gabriel Valley, the contract may be renewed on a year-to-year basis at the prices bid to August 31, 2006; and 3. Approve the following maximum expenditures for payment: • W,200 from 4110-320-2311-6169 0 $14,400 from 4862-320-5100-6169 • $12,240 from #876-320-5100-6169 • $ 2,160 from #877-320-5100-6169 • $37,000 from #180-320-2244-6li0 b) Award of Bid for Building Plan Check Consultant for Overflow and Expedited Services It is recommended that the City Council authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with MRH Structural Engineers of Orange. California, for overflow and expedited plan check services renewable up to five years. c) Extension of Contract for Cameron Park Community Center and Gymnasium Special Test and Inspection Services (Project No. BP-03309E1 It is recommended that the City Council authorize the Public Works Director/City Engineer to extend the current service contract with Smith - Emery Laboratories, and issue a purchase order in an amount of $21,838 for the remaining special inspection work to be done. City Council Agenda 10/7/03 • • B) CONSENT CALENDAR (continued) 3) Award of Bids (continued) d) Police Department Refurbishment, Phase 2 It is recommended that the City Council find that Whelan Construction of West Covina is the lowest bidder for the construction work component of CIP Project BP-03315 (Police Department Refurbishing Phase 2), and authorize a contract for a total cost up to S83,209 from State and Federal asset forfeiture funds (116-320-3309-7500 and 117-320-3309-7500). 4) Traffic Committee Minutes of September 16 2003 (accept & file) I. City of West Covina request That a stop sign be installed on southbound Tinker Street at Gehrig Street. Traffic Committee Recommendation: That a stop sign be installed on southbound Tinker Street at Gehrig Street and 50 feet of Centerline striping (solid yellow) be installed on Tinker Street and Gehrig Street. II. City of West Covina request That new shuttle stops be established at 721 North Azusa Avenue, 703 North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street. 105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line route. Authorize the City Engineer to install red curb/no parking adjacent to shuttle stops as needed. Traffic Committee Recommendation: That new shuttle stops be established at 721 North Azusa Avenue, 703 North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street, 105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line route. Authorize the City Engineer to install red curb/no parking adjacent to shuttle stops as needed. 5) City Treasurer's Report for the month of August 2003 (receive & file) 6) Miscellaneous By Department Miscellaneous — Finance Department a) Surplus Vehicles It is recommended that the City Council approve the following resolution that will authorize the sale of surplus vehicles and miscellaneous computer hardware in accordance with Section 2-316 of the West Covina Municipal Code: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS 3 City Council Agenda 10/7/09 • • B) CONSENT CALENDAR (continued) 6) Miscellaneous — Environmental Management b) BKK Landfill Closure Plan Monthly Status Report It is recommended that the City Council receive and file this report. Miscellaneous — Police Department c) New Office of Traffic Safety (OTS) Grant It is recommended that the City Council: 1. Accept the 2003 California Office of Traffic Safety (OTS) grant for alcohol -related traffic enforcement and education efforts. 2. Appropriate this $91,011 reimbursable grant as follows: • $47,500 in 198-320-2112-5113 (traffic enforcement overtime) • $9,763 in 198-320-2112-5xxx (overtime -derived benefits) • $2,500 in 198-320-2112-6050 (grant travel and training) $9,200in 198-320-2112-6220 (supplies, including alcohol sensor devices, radios, etc.) d) Critical Infrastructure Protection Grant It is recommended that the City Council take the following actions: 1. Accept the $102,989 Critical Infrastructure Protection grant, to a General Fund revenue account in reimbursement of public safety overtime utilized during the war with Iraq in March and April of 2003, and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING ACTIONS NECESSARY TO OBTAIN FUNDS UNDER THE STATE HOMELAND SECURITY CRITICAL INFRASTRUCTURE PROTECTION (CIP) GRANT PROGRAM e) Advisory Board Recommendations for 2003-05 BJA Local Law Enforcement Block Grant It is recommended that the City Council take the following actions: 1. Approve the spending breakdown of the 2003-05 BJA Grant and match (a total of $84,772) as follows: • $7,000 into 210-320-2110-5112 for part-time positions working forensics, backgrounds, and school programs. • $29,772 into 201-320-2110-5113 for school zone traffic enforcement, mall enforcement, and special community policing overtime activities. • $8,000 into 210-320-2110-6050 for supplemental police training and the mandatory BJA grant recipient training. • $40,000 into 201-320-2110-7160 for public safety equipment, including traffic and forensic items. 2. Accept the $76,295 Federal grant, and authorize the transfer of $8,477 from 110-320-2110-5113 to 210-320-2110-5113 as the required local cash match. 3. Authorize the future appropriation of interest earned under this grant. (The interest must, according to grant rules, be spent on these activities by the end of the grant period, or be returned to the federal government.) 91 City Council Agenda 10/7/0310 E B) CONSENT CALENDAR (continued) 6) Miscellaneous — City Clerk's Office f) Disposition of Damaged Boxes at the City's Storage Facility It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE RESTORATION OF, AND RATIFYING THE DESTRUCTION OF, DAMAGED DOCUMENTS AS INDICATED IN THE EXHIBIT Miscellaneous — Public Works g) Lot Line Adjustment No. 152 — Location: 2965 Hillside Drive and 1530 Fairway Knolls Road It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 152 AT 2965 HILLSIDE DRIVE AND 1530 FAIRWAY KNOLLS ROAD AND DIRECTING THE RECORDATION THEREOF (HIRST/GOMEZ) Miscellaneous — Community Services h) Approving the City of West Covina to Apply for Per Capita Grant Funds Under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 It is recommended that the City Council adopt the following resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR GRANT FUNDS FOR PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002 i) Authorizing the City of West Covina to Apply for Grant Funds from the Roberti-Z'Berg-Harris Block Grant Program Under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 It is recommended that the City Council adopt the following resolution RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002 5 City Council Agenda 10/7/03 0 B) CONSENT CALENDAR (continued) 6) Miscellaneous — Risk Management j) Clarification of Existing Life Insurance Benefits for Members of the City Council It is recommended that the City Council adopt the following benefit resolution ratifying existing life insurance benefits for members of the City Council. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RELATING TO RATIFYING EXISTING LIFE INSURANCE BENEFITS FOR MEMBERS OF THE CITY COUNCIL Miscellaneous — Fire Department k) Purchase of Three (3) Tvpe II Ambulances It is recommended that the City Council: 1. Appropriate $20,950 from account number 200-320-2181-6424 for the purchase of three (3) ambulances; and 2. Find that Leader Industries bid number 4MP0893 to the Orange County Fire Authority meets or exceeds all bid requirements of the City; and 3. Approve the following resolution authorizing the lease purchase financing with Sun Trust Leasing corporation in the amount of $192,126.70 to fund the acquisition of three (3) ambulances and authorizing the Director of Finance to execute all necessary documents. RESOLUTION NO. - A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH Miscellaneous — City Manger's Office 1) Location of Follow-up City Council Meeting for the Town Hall Meeting of September 23.2003 It is recommended that the City Council hold the regularly scheduled City Council meeting of October 21, 2003 at City Hall instead of the Senior Center. ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-61: Motion by 2°d by to waive further reading of the resolutions and adopt: and to approve all other items except: ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert END OF CONSENT 6 City Council Agenda 10/7/09 • C) PUBLIC HEARING 1) PUBLIC HEARING CONTINUATION TERMINATION OF CABLE TV CONTRACT It is recommended that the City Council continue this item to October 21, 2003 in order to allow staff to review Charter Communications' counter offer. Motion by to approve disapprove 2) PUBLIC HEARING 2nd by hold over GENERAL PLAN AMENDMENT NO. 01-04 HOUSING ELEMENT UPDATE (1998-2005) NEGATIVE DECLARATION FO ENVIRONMENTAL IMPACT a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing 0 Council discussion g) Recommendation: Staff recommends that the City Council: 1. Select one of the three mixed use options; 2. Accept the Housing Element; and 3.. Direct staff to submit it to the California Department of Housina and Community Development for review and comment. Motion by 2"d by to approve disapprove D) REDEVELOPMENT AGENCY Recess the City Council meeting at _ Agency. Reconvene the City Council at hold over pm to convene the Redevelopment pm. 7 City Council A.genda 10/7/03 • • E) DEPARTMENTAL MATTERS COMMUNICATIONS 1) Lease Agreement with AT&T Wireless It is recommended that the City Council approve the proposed Lease Agreement _ authorizing AT&T Wireless to lease space to build a wireless telecommunications facility within Cameron Park and authorize the Mayor to execute the Lease Agreement. Motion by 2nd by to approve disapprove hold over PUBLIC WORKS 2) Review of the City Speed Hump Guidelines It is recommended that the City Council review and approve the proposed guidelines for the use of speed humps on City residential streets. Motion by 2nd by . to approve disapprove hold over FINANCE DEPARTMENT 3) It is recommended that the City Council receive and provide direction as appropriate. Motion by 2nd by to ENVIRONMENTAL MANAGEMENT the budget update and 4) Waste Collection Multi -Family Per Unit Rate Service Adjustment and Amendment of Franchise Agreement to Change Consumer Price Index (CPI) Period It is recommended that the City Council approve: 1. Multi -family per unit rate services adjustment Option I, adjusting all bin - service in multi -family complexes to commercial bin rates, spreading the shortfall of $5,626.17 per month ($67,514.04 annually) equally to all residential and commercial accounts; and 2. Amend the Franchise Agreement to change the calculation period for any CPI adjustment from May through April to April through March. Motion by 2nd by to approve disapprove hold over E i City Council Agenda 10/7/03 • • E) DEPARTMENTAL MATTERS (continued) CITY MANAGER'S OFFICE 5) Letter of Opposition to RR 49 (Cox) — Internet Tax Nondiscrimination Act It is recommended that the City Council direct staff to forward a letter of opposition to HR 49 from the City to all federal elected officials representing West Covina and the League of California Cities. Motion by 2nd by to approve disapprove hold over 6) Resolution Supporting a Statewide Initiative to Require Voter Approval Before State of California Can Confiscate and Transfer Local Funds It is recommended that the City Council adopt the following resolution. RESOLUTION NO. - A RESOLUTION OF THE WEST COVINA CITY COUNCIL SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS Motion by 2nd by to waive further reading of the resolution and to adopt F) MAYOR'S REPORTS disapprove hold over 1) Ambulance Service It is recommended the City Council receive and file this report. 2) 3) Motion by 2nd by to approve disapprove hold over Public Works Capital Improvement and Engineering Consultant It is recommended that the City Council receive and file this report. Motion by to receive and file. 2nd by Big League Dreams Negotiations Update It is recommended that the City Council receive and file the verbal update. Motion by 2nd by to approve disapprove hold over I City Council Agenda ] 0/7/03 0 16 G) COUNCILMEMBERS' REPORTS 1) Councilmember Sanderson Cortez Park Master Plan Update It is recommended that City Council provide direction to staff regarding the Amendment to the Cortez Park Master Plan to incorporate walking paths. Motion by to 2"d by 2) Councilmember Miller Request to have Planning Commission Review and Make Recommendation Within the Supplemental Environmental Impact Report on the Conceptual Plans for a Communitv Park It is recommended that the City Council provide staff direction on this matter. Motion by to 2"d by 3) Councilmember Hernandez Housing Assistance Programs for Senior Citizens Councilmember Hernandez is requesting that the City Council direct City staff to identify existing and potential housing programs that could be made available for West Covina seniors. Motion by to approve disapprove 4) Councilmember Miller It is recommended that the City Motion by 2"d by 2"d by hold over receive & file this information report. to approve disapprove hold over 5) Councilmember Sanderson Expansion of the Senior Center It is recommended that the City Council provide staff direction on this matter. Motion by 2"d by to ADJOURNMENT Motion by 2"d by to adjourn the meeting at pm in memory of past Senior Citizens Commissioner Glen Buckingham who recently passed away. Tentative City Council Meetings Tuesday Tuesday 7:00 pm 7:00 pm October 21, 2003 November 4, 2003 Regular meeting @ Senior Citizen Center Regular meeting Tuesday 7:00 pm November 18, 2003 Regular meeting 10