10-07-2003 - RegularTuesday
October 7, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office; Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Craig Johnson, Faith Community Church
PLEDGE OF ALLEGIANCE Councilmember Miller
ROLL CALL Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES Regular meeting of March 4, 2003
Regular meeting of August 19, 2003
Special meeting of September 2, 2003
Special meeting of September 23, 2003
PROCLAMATION Rideshare Week — October 6 through October 10, 2003
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor. -
.If you would like to address the City Council regarding an item on the Agenda. including Public Hearin- matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda 10/7/03 •
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B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a)
Human Resources .................................
07/09/03
b)
Senior Citizens ....................................
08/14/03
c)
Waste Management/Environmental Quality..
08/21/03
d)
Planning ...........................................
09/09/03 & 09/23/03
2) Claims Against the Citv of West Covina
a) Josephine Chavez Castaneda vs. Citv of West Covina
It is recommended that the personal injury claim of Josephine Chavez
Castaneda be denied and the claimant's attorney be so notified.
b) Passco Property Management,_Inc. vs. Citv of West Covina
It is recommended that the claim for indemnification of Passco Property
Management, Inc. filed on August 7, 2003, be denied and claimant's
attorney will be so notified.
3) Award of Bids
a) Graffiti Removal Award of Bid
It is recommended that the City Council take the following actions:
1. Award the bid for graffiti removal to Boys and Girls Club of San
Gabriel Valley for a three-year period, from September 1, 2003
through August 31, 2006 at $109,000 per year; and
2. Authorize the Environmental Management Director and City Clerk to
execute an agreement with Boys and Girls Club of San Gabriel Valley
for graffiti removal services in the City of West Covina to August 31,
2006. Upon mutual agreement of the City of West Covina and Boys
and Girls Club of San Gabriel Valley, the contract may be renewed on
a year-to-year basis at the prices bid to August 31, 2006; and
3. Approve the following maximum expenditures for payment:
• W,200 from 4110-320-2311-6169
0 $14,400 from 4862-320-5100-6169
• $12,240 from #876-320-5100-6169
• $ 2,160 from #877-320-5100-6169
• $37,000 from #180-320-2244-6li0
b) Award of Bid for Building Plan Check Consultant for Overflow and
Expedited Services
It is recommended that the City Council authorize the Public Works
Director/City Engineer and City Clerk to execute an agreement with MRH
Structural Engineers of Orange. California, for overflow and expedited
plan check services renewable up to five years.
c) Extension of Contract for Cameron Park Community Center
and Gymnasium Special Test and Inspection Services
(Project No. BP-03309E1
It is recommended that the City Council authorize the Public Works
Director/City Engineer to extend the current service contract with Smith -
Emery Laboratories, and issue a purchase order in an amount of $21,838
for the remaining special inspection work to be done.
City Council Agenda 10/7/03 •
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B) CONSENT CALENDAR (continued)
3) Award of Bids (continued)
d) Police Department Refurbishment, Phase 2
It is recommended that the City Council find that Whelan Construction of
West Covina is the lowest bidder for the construction work component of
CIP Project BP-03315 (Police Department Refurbishing Phase 2), and
authorize a contract for a total cost up to S83,209 from State and Federal
asset forfeiture funds (116-320-3309-7500 and 117-320-3309-7500).
4) Traffic Committee Minutes of September 16 2003 (accept & file)
I. City of West Covina request
That a stop sign be installed on southbound Tinker Street at Gehrig Street.
Traffic Committee Recommendation:
That a stop sign be installed on southbound Tinker Street at Gehrig Street
and 50 feet of Centerline striping (solid yellow) be installed on Tinker
Street and Gehrig Street.
II. City of West Covina request
That new shuttle stops be established at 721 North Azusa Avenue, 703
North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street.
105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line
route.
Authorize the City Engineer to install red curb/no parking adjacent to
shuttle stops as needed.
Traffic Committee Recommendation:
That new shuttle stops be established at 721 North Azusa Avenue, 703
North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street,
105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line
route.
Authorize the City Engineer to install red curb/no parking adjacent to
shuttle stops as needed.
5) City Treasurer's Report for the month of August 2003 (receive & file)
6) Miscellaneous By Department
Miscellaneous — Finance Department
a) Surplus Vehicles
It is recommended that the City Council approve the following resolution
that will authorize the sale of surplus vehicles and miscellaneous computer
hardware in accordance with Section 2-316 of the West Covina Municipal
Code:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS
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City Council Agenda 10/7/09 •
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B) CONSENT CALENDAR (continued)
6) Miscellaneous — Environmental Management
b) BKK Landfill Closure Plan
Monthly Status Report
It is recommended that the City Council receive and file this report.
Miscellaneous — Police Department
c) New Office of Traffic Safety (OTS) Grant
It is recommended that the City Council:
1. Accept the 2003 California Office of Traffic Safety (OTS) grant for
alcohol -related traffic enforcement and education efforts.
2. Appropriate this $91,011 reimbursable grant as follows:
• $47,500 in 198-320-2112-5113 (traffic enforcement overtime)
• $9,763 in 198-320-2112-5xxx (overtime -derived benefits)
• $2,500 in 198-320-2112-6050 (grant travel and training)
$9,200in 198-320-2112-6220 (supplies, including alcohol sensor
devices, radios, etc.)
d) Critical Infrastructure Protection Grant
It is recommended that the City Council take the following actions:
1. Accept the $102,989 Critical Infrastructure Protection grant, to a
General Fund revenue account in reimbursement of public safety
overtime utilized during the war with Iraq in March and April of 2003,
and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING ACTIONS NECESSARY TO
OBTAIN FUNDS UNDER THE STATE HOMELAND SECURITY
CRITICAL INFRASTRUCTURE PROTECTION (CIP) GRANT
PROGRAM
e) Advisory Board Recommendations for 2003-05 BJA Local Law
Enforcement Block Grant
It is recommended that the City Council take the following actions:
1. Approve the spending breakdown of the 2003-05 BJA Grant and
match (a total of $84,772) as follows:
• $7,000 into 210-320-2110-5112 for part-time positions working
forensics, backgrounds, and school programs.
• $29,772 into 201-320-2110-5113 for school zone traffic
enforcement, mall enforcement, and special community policing
overtime activities.
• $8,000 into 210-320-2110-6050 for supplemental police training
and the mandatory BJA grant recipient training.
• $40,000 into 201-320-2110-7160 for public safety equipment,
including traffic and forensic items.
2. Accept the $76,295 Federal grant, and authorize the transfer of $8,477
from 110-320-2110-5113 to 210-320-2110-5113 as the required local
cash match.
3. Authorize the future appropriation of interest earned under this grant.
(The interest must, according to grant rules, be spent on these activities
by the end of the grant period, or be returned to the federal
government.)
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City Council Agenda 10/7/0310
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B) CONSENT CALENDAR (continued)
6) Miscellaneous — City Clerk's Office
f) Disposition of Damaged Boxes at the City's Storage Facility
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE RESTORATION OF, AND RATIFYING THE
DESTRUCTION OF, DAMAGED DOCUMENTS AS INDICATED IN
THE EXHIBIT
Miscellaneous — Public Works
g) Lot Line Adjustment No. 152 —
Location: 2965 Hillside Drive and 1530 Fairway Knolls Road
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 152 AT 2965 HILLSIDE
DRIVE AND 1530 FAIRWAY KNOLLS ROAD AND DIRECTING
THE RECORDATION THEREOF (HIRST/GOMEZ)
Miscellaneous — Community Services
h) Approving the City of West Covina to Apply for Per Capita Grant
Funds Under the California Clean Water, Clean Air, Safe
Neighborhood Parks and Coastal Protection Act of 2002
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR
GRANT FUNDS FOR PER CAPITA GRANT PROGRAM UNDER THE
CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE
NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF
2002
i) Authorizing the City of West Covina to Apply for Grant Funds from
the Roberti-Z'Berg-Harris Block Grant Program Under the
California Clean Water, Clean Air, Safe Neighborhood Parks and
Coastal Protection Act of 2002
It is recommended that the City Council adopt the following resolution
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR
GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS BLOCK
GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER,
CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL
PROTECTION ACT OF 2002
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City Council Agenda 10/7/03 0
B) CONSENT CALENDAR (continued)
6) Miscellaneous — Risk Management
j) Clarification of Existing Life Insurance Benefits for Members of the
City Council
It is recommended that the City Council adopt the following benefit
resolution ratifying existing life insurance benefits for members of the
City Council.
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
RELATING TO RATIFYING EXISTING LIFE INSURANCE
BENEFITS FOR MEMBERS OF THE CITY COUNCIL
Miscellaneous — Fire Department
k) Purchase of Three (3) Tvpe II Ambulances
It is recommended that the City Council:
1. Appropriate $20,950 from account number 200-320-2181-6424 for the
purchase of three (3) ambulances; and
2. Find that Leader Industries bid number 4MP0893 to the Orange
County Fire Authority meets or exceeds all bid requirements of the
City; and
3. Approve the following resolution authorizing the lease purchase
financing with Sun Trust Leasing corporation in the amount of
$192,126.70 to fund the acquisition of three (3) ambulances and
authorizing the Director of Finance to execute all necessary
documents.
RESOLUTION NO. - A RESOLUTION
AUTHORIZING THE EXECUTION AND DELIVERY OF
EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT,
AND RELATED INSTRUMENTS, AND DETERMINING OTHER
MATTERS IN CONNECTION THEREWITH
Miscellaneous — City Manger's Office
1) Location of Follow-up City Council Meeting for the Town Hall
Meeting of September 23.2003
It is recommended that the City Council hold the regularly scheduled City
Council meeting of October 21, 2003 at City Hall instead of the Senior
Center.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-61:
Motion by 2°d by
to waive further reading of the resolutions and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT
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City Council Agenda 10/7/09 •
C)
PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to October 21, 2003 in
order to allow staff to review Charter Communications' counter offer.
Motion by
to approve disapprove
2) PUBLIC HEARING
2nd by
hold over
GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION FO ENVIRONMENTAL IMPACT
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
0 Council discussion
g) Recommendation: Staff recommends that the City Council:
1. Select one of the three mixed use options;
2. Accept the Housing Element; and
3.. Direct staff to submit it to the California Department of Housina and
Community Development for review and comment.
Motion by 2"d by
to approve disapprove
D) REDEVELOPMENT AGENCY
Recess the City Council meeting at _
Agency. Reconvene the City Council at
hold over
pm to convene the Redevelopment
pm.
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City Council A.genda 10/7/03 •
• E) DEPARTMENTAL MATTERS
COMMUNICATIONS
1) Lease Agreement with AT&T Wireless
It is recommended that the City Council approve the proposed Lease Agreement
_ authorizing AT&T Wireless to lease space to build a wireless telecommunications
facility within Cameron Park and authorize the Mayor to execute the Lease
Agreement.
Motion by
2nd by
to approve disapprove hold over
PUBLIC WORKS
2) Review of the City Speed Hump Guidelines
It is recommended that the City Council review and approve the proposed
guidelines for the use of speed humps on City residential streets.
Motion by 2nd by .
to approve disapprove hold over
FINANCE DEPARTMENT
3)
It is recommended that the City Council receive and
provide direction as appropriate.
Motion by 2nd by
to
ENVIRONMENTAL MANAGEMENT
the budget update and
4) Waste Collection Multi -Family Per Unit Rate Service Adjustment
and Amendment of Franchise Agreement to Change Consumer Price
Index (CPI) Period
It is recommended that the City Council approve:
1. Multi -family per unit rate services adjustment Option I, adjusting all bin -
service in multi -family complexes to commercial bin rates, spreading the
shortfall of $5,626.17 per month ($67,514.04 annually) equally to all
residential and commercial accounts; and
2. Amend the Franchise Agreement to change the calculation period for any
CPI adjustment from May through April to April through March.
Motion by 2nd by
to approve disapprove hold over
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City Council Agenda 10/7/03 • •
E) DEPARTMENTAL MATTERS (continued)
CITY MANAGER'S OFFICE
5) Letter of Opposition to RR 49 (Cox) — Internet Tax Nondiscrimination Act
It is recommended that the City Council direct staff to forward a letter of
opposition to HR 49 from the City to all federal elected officials representing
West Covina and the League of California Cities.
Motion by
2nd by
to approve disapprove hold over
6) Resolution Supporting a Statewide Initiative to Require Voter Approval
Before State of California Can Confiscate and Transfer Local Funds
It is recommended that the City Council adopt the following resolution.
RESOLUTION NO. - A RESOLUTION OF THE WEST COVINA
CITY COUNCIL SUPPORTING A STATEWIDE BALLOT INITIATIVE TO
REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY
TAKE LOCAL TAX FUNDS
Motion by 2nd by
to waive further reading of the resolution and to
adopt
F) MAYOR'S REPORTS
disapprove hold over
1) Ambulance Service
It is recommended the City Council receive and file this report.
2)
3)
Motion by
2nd by
to approve disapprove hold over
Public Works Capital Improvement and Engineering Consultant
It is recommended that the City Council receive and file this report.
Motion by
to receive and file.
2nd by
Big League Dreams Negotiations Update
It is recommended that the City Council receive and file the verbal update.
Motion by
2nd by
to approve disapprove hold over
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City Council Agenda ] 0/7/03 0 16
G) COUNCILMEMBERS' REPORTS
1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the
Amendment to the Cortez Park Master Plan to incorporate walking paths.
Motion by
to
2"d by
2) Councilmember Miller
Request to have Planning Commission Review and Make Recommendation
Within the Supplemental Environmental Impact Report on the Conceptual
Plans for a Communitv Park
It is recommended that the City Council provide staff direction on this matter.
Motion by
to
2"d by
3) Councilmember Hernandez
Housing Assistance Programs for Senior Citizens
Councilmember Hernandez is requesting that the City Council direct City staff to
identify existing and potential housing programs that could be made available for
West Covina seniors.
Motion by
to approve disapprove
4) Councilmember Miller
It is recommended that the City
Motion by
2"d by
2"d by
hold over
receive & file this information report.
to approve disapprove hold over
5) Councilmember Sanderson
Expansion of the Senior Center
It is recommended that the City Council provide staff direction on this matter.
Motion by 2"d by
to
ADJOURNMENT Motion by 2"d by to adjourn the meeting at pm
in memory of past Senior Citizens Commissioner Glen Buckingham who
recently passed away.
Tentative City Council Meetings
Tuesday
Tuesday
7:00 pm
7:00 pm
October 21, 2003
November 4, 2003
Regular meeting @ Senior Citizen Center
Regular meeting
Tuesday
7:00 pm
November 18, 2003
Regular meeting
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