06-30-2003 - SpecialMonday
June 30, 2003
l
SPECIAL MEETING
WEST COVINA CITY COUNCIL
and
WEST COVINA REDEVELOPMENT AGENCY
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will
need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call
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working days prior to the meeting.
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II COMMUNITY SERVICES
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Management Recreation Software and Services
It is recommended that the City Council take the following actions:
a) Per the pricing awarded by the County of Santa Cruz on their form bid
902S2-003, award the following agreements to Class Software Solutions
for a total price of $57,625.00, conditional upon approval of a registration
surcharge that would recover the cost of the system. If surcharge is not
approved, it is not recommended, given our budget situation, to move
forward with the purchase at this time.
1. Software License Agreement (software modules) —
$28,500.00 - Account #110-320-3024-7900.
2. General Software Services Agreement (training services) -. $22,000.00
plus airfare -Account #110-320-3024-7900 and #152=320-3024-7900.
3. Software Support and Maintenance Agreement (annual fee) -
$7,125.00 - Account 4111-320-2364-6120, 4111-320-2382-6120,
4111-320-2342-6120, #111-320-2390-6999, and #111-320-2379-6120.
(Includes software upgrades and technical support.)
b) Authorize the purchase of a database server in the amount of $5,817.00
from Dell. -
c) Authorize the purchase of wireless network equipment (gymnasium
wireless network equipment to City Hall network) in the amount of
$3,500.00 from Proxim Company.
Motion by
r -to approve
2nd by
disapprove hold over
III 2003-04 BUDGET ADOPTION
It is recommended that the City Council:
1. Approve the following recommendations to further reduce the 2003-04
General Fund Budget gap:
a. Remove the police department motorcycle purchase from the
preliminary budget.
b. Freeze the DARE officer position.
c. Freeze the two (2) School Resource Officer positions at the two high
schools.
d. Eliminate the funding for the 2005 Rose Float from the preliminary
budget.
2. Authorize the City Attorney to give 180-day notice to AMR and Schaefer
Ambulance of intent to terminate contract and notify the Los Angeles County
Department of Health Service of our intent to resume transporting.
3. Approve the recommended non -general fund supplemental requests listed on
Attachment 2.
4. Adopt the attached resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE CITY OF
WEST COVINA OPERATING BUDGET, REDEVELOPMENT AGENCY
BUDGET, CAPITAL IMPROVEMENT PROGRAM AND LOCAL
ENFORCEMENT AGENCY BUDGET AND APPROVING THE
APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2003
AND ENDING JUNE 30, 2004
ADJOURNMENT Motion by
to adjourn the meeting at
2nd by
p.m.
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