06-17-2003 - RegularTuesday
June 17, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Craig Johnson, Faith Community Church
PLEDGE OF ALLEGIANCE Mayor Herfert
ROLL CALL Herfert, Miller, Hernandez, Sanderson, Wong
REPORT OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
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Special Meeting of April 15, 2003
Regular Meeting of April 15, 2003
Special Meeting of May 7, 2003
Certificate of Recognition to Jesus Torres — County of
Los Angeles Older American Recognition Day Honoree
Resolution of Commendation to Outgoing Commissioners
* Roberta Azpeitia, Personnel Commission
* Frank Michaud, Community Services Commission
American Cancer Society — 5k walk
FBI presentation to the Police Department
Women of Achievement
ANNOUNCEMENT City Clerk: Commission Appointments
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
City Council Agenda for 06/17,0 0
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) CONSENT CALENDAR
1)
2)
3)
Commission Summary of Actions (receive & file)
a) Personnel ............................................
b) Planning .............................................
Ordinance for Adoption (waive reading & adopt)
05/14/03
06/10/03
Code Amendment No. 02-04 -
Allowing for Computer Game/Internet Access Centers
This ordinance for adoption was introduced at the City Council meeting of June 3,
2003. This ordinance would approve a code amendment amending Chapter 26 of
the West Covina Municipal Code to allow for Computer Game/Intemet Access
Centers to be operated within the City of West Covina.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER
26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE TO COMPUTER
GAME/INTERNET ACCESS CENTERS (Code Amendment No. 02-04)
Miscellaneous — Environmental Management
a) BKK Landfill Closure Plans Monthly Status
It is.recommended that the City Council receive and file this report.
Miscellaneous — Public Works
b) Formation of Underground Utility District No. 7
It is recommended that the City Council accept the following actions:
1. Review and approve the City Engineer's report.
2. Approve the proposed boundary of Utility District No. 7.
3. Set August 5, 2003 at 7:00 p.m. as the date and time for the public
hearing concerning the Underground Utility District 7.
c) Azusa Avenue Relinquishment Legislation
It is recommended that the City Council authorize the Public Works
Director/City Engineer to ask our State Legislators to introduce legislation
thatproposes the relinquishment of State Route 39 — Azusa Avenue
between Badillo Street and North Garvey Avenue to the City of West
Covina.
10MIN
City douncil Agenda for 06/17i• •
B) CONSENT CALENDAR (continued)
A
3) Miscellaneous — Police Department
d) Using State S.L.E.S.F. Grant Funds for Motorcycle Purchases and
Continued F.A.S.T. Helicopter Coverage
It is recommended that the City Council authorize the following actions
involving Supplemental Law Enforcement Services Fund (SLESF) grant
funds:
1. Authorize the purchase of three BMW R1150 RT-P motorcycles from
Brown Motor Works of Pomona (the local distributor for the sole -
source police buy-back program offered by BMW) for $60,126.00,
including tax and freight, from Account #155-320-2110-7170.
2. Authorize the payment of $70,408.00 to the City of Pasadena for
continued participation in the FAST Helicopter program, from
Account #155-320-2110-7160.
3. Authorize suitable appropriation transfers within the Supplemental
Law Enforcement Services Fund for these expenditures (from #155-
320-2110-5XXX to #155-320-2110-7170 and #155-320-2110-7160).
Miscellaneous — Finance Department
e) Appropriations Limit for Fiscal Year 2003/2004
Recommendation is to adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS
LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2004
Miscellaneous — Human Resources
f) Revised Classification Specification for Police Commander
It is recommended that the City Council adopt the following resolution
regarding the Human Resources Commission's proposed revisions to the
classification specification for Police Commander:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFI-
CATION AND COMPENSATION OF POSITIONS, AS AMENDED;
AND APPROVING THE REVISED CLASSIFICATION SPECIFI-
CATION FOR POLICE COMMANDER
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-3f:
Motion by 2°d by
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT CALENDAR
06.17.03 3
City Council Agenda for 06/1700 •
C) HEARINGS
1) PUBLIC HEARING -
GENERAL PLAN AMENDMENT NO.01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
* Verification of publication
* Open hearing
* Staff presentation
* Public testimony
* Close hearing
* Council discussion
* The Planning Commission and staff recommend that the City Council
accept the Housing Element and direct staff to submit it to the California
Department of Housing and Community Development for review and
comment.
Motion by
2 d by
to approve disapprove hold over
2) CONTINUED PUBLIC HEARING -
COMMUNITY SERVICES FEES AND CHARGES
This hearing was continued from the June 3, 2003 Council meeting. It is recom-
mended that the City Council take the following actions:
a) For purposes of determining non-resident Community Services fees, direct
staff to define a resident as an individual who has a permanent place of
residence at an address that is within the incorporated city limits of the
City of West Covina. When 51% of a team's roster qualifies as residents,
the `resident' rate will be charged for team -based fees (Alternative 1).
b) Adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING AND INCREASING CERTAIN COMMUNITY SERVICES
FEES & CHARGES
Motion by 2°d by
to waive further reading of the resolution and to
adopt disapprove hold over
06.17.03 4
City Council Agenda for 06/170
C) HEARINGS (Continued)
3) CONTINUED PUBLIC HEARING -
Termination of Cable TV Contract
This is a continuation of the public hearing that was continued from May 6, 2003.
It is recommended that the City Council continue this item to July 15, 2003 in
order to allow staff to meet with Charter Communications and present the City's
counter offer.
Motion by 2"d by
to approve disapprove hold over
4) PUBLIC HEARING -
APPEAL OF TENTATIVE TRACT MAP NO.54099
APPEAL OF PRECISE PLAN NO. 02-15
APPEAL OF VARIANCE NO. 02-07
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
Applicant/Appellant: Robert Hirsch — West Covina Royale
34-Unit Townhouse Condominium Project at 3480 E. Temple Way
* Verification of publication
* Open hearing
* Staff presentation
* Public testimony
* Close hearing
* Council discussion
* It is recommended that the City Council adopt the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR
TENTATIVE TRACT MAP NO. 54099, PRECISE PLAN NO. 02-15 AND
VARIANCE NO. 02-07, PURSUANT TO THE CALIFORNIA ENVIRON-
MENTAL QUALITY ACT OF 1970, AS AMENDED
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING
TENTATIVE TRACT MAP NO. 54900, ON APPEAL OF PLANNING
COMMISSION ACTION
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PRECISE
PLAN NO. 02-05, ON APPEAL OF PLANNING COMMISSION ACTION
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING VARIANCE
N. 02-07, ON APPEAL OF PLANNING COMMISSION ACTION
Motion by tad by
to waive further reading of the resolutions and to
adopt disapprove hold over
06.17.03 5
City Council Agenda for 06/17/0• •
5) PUBLIC HEARING -
a) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4
b) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.6
c) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.7
d) WEST COVINA CITYWIDE LIGHTING & MAINTENANCE DISTRICT
* Verification of publication
* Open hearing
* Staff presentation
* Public testimony
* Close hearing
* Council discussion
* Recommendation is to adopt the following applicable resolutions:
a) RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE ASSESS-
MENT CONTAINED IN THAT REPORT FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 4; ORDERING LANDSCAPING
MAINTENANCE, RENOVATION AND REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING DULY 1, 2003
b) RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE ASSESS-
MENT CONTAINED IN THAT REPORT FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 6; ORDERING LANDSCAPING
MAINTENANCE, RENOVATION AND REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING JULY 1, 2003
c) RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WET COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE ASSESS-
MENT CONTAINED IN THAT REPORT FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING
MAINTENANCE, RENOVATION AND REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING JULY 1, 2003
d) RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE PLANS,
SPECIFICATIONS ESTIMATES, DIAGRAM AND ASSESSMENTS
CONTAINED THEREIN; ORDERING LIGHTING FIXTURES AND
ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING
FIXTURES AND TO ORDER STREET TREES TO BE INSTALLED
AND MAINTAINED IN THE WEST COVINA CITYWIDE
LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR
BEGINNING JULY 1, 2003
Motion by 2"d by
to waive further reading of the resolutions and
to adopt disapprove hold over
06.17.03 6
City Council Agenda for 06/17/O.i
6) PUBLIC HEARING -
WEST COVINA CITYWIDE SEWER SERVICE CHARGE —
METHOD OF COLLECTION
* Verification of publication
* Open hearing
* Staff presentation
* Public testimony
* Close hearing
* Council discussion
* Recommendation is to adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE
CHARGE THROUGH THE COUNTY TAX BILL
Motion by 2"d by
to waive further reading of the resolution and to
adopt disapprove hold over
CALL TO ORDER of THE REDEVELOPMENT AGENCY at Pm
FOR THE PURPOSE OF CONDUCTING THE FOLLOWING JOINT PUBLIC HEARING
7) JOINT PUBLIC HEARING
OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY —
BARRANCA I, LLC — DANIEL RICHARDS
* Verification of publication and mailing
* Open hearing
* Staff presentation
* Public testimony
* Close hearing
* Council discussion
* Recommendation is to consider the appeal matter first and the Disposition
and Development Agreement second, as outlined below:
a) APPEAL OF PRECISE PLAN NO.03-03
Barranca 1, LLC - Daniel Richards
Northwest Corner of Barranea Street and Eastland Center Drive
Appellants: Westfield Corporation, Inc.
The Planning Commission and staff recommend that the City Council
adopt the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING THE NEGATIVE DECLARATION OF ENVIRON-
MENTAL IMPACT FOR PRECISE PLAN NO. 03-03, PURSUANT TO
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS
AMENDED, ON APPEAL OF PLANNING COMMISSION ACTION
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING PRECISE PLAN NO. 03-03 ON APPEAL OF PLANNING
COMMISSION ACTION
06.17.03 7
City Council Agenda for 06/17/
0
Motion by 2nd by
to waive further reading of the resolutions and to
adopt disapprove hold over
b) APPROVAL OF DISPOSITION AND DEVELOPMENT
AGREEMENT BETWEEN THE CITY OF WEST COVINA
REDEVELOPMENT AGENCY AND BARRANCA I, LLC. (Refer to
Redevelopment Agency Agenda Item No. I)
City Council Action:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING AND AUTHORIZING THE EXECUTION OF THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE REDEVELOPMENT AGENCY AND BARRANCA I,
LLC, AND MAKING CERTAIN FINDINGS IN CONNECTION
THEREWITH
Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
Redevelopment Agency Action:
It is recommended that the Agency Board adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE REDEVELOP-
MENT AGENCY OF THE CITY OF WEST COVINA APPROVING
AND AUTHORIZING THE EXECUTION OF THE DISPOSITION
AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE
REDEVELOPMENT AGENCY AND BARRANCA I, LLC, AND
MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH
Motion by 2"d by
to waive further reading of the resolution and to
adopt disapprove hold over
ADJOURN THE REDEVELOPMENT AGENCYAND CONTINUE
THE CITY COUNCIL AGENDA at Pm
D) REDEVELOPMENT AGENCY
E) DEPARTMENTAL MATTERS
06.17.03 8
City Council Agenda for 06/170 •
1) RISK MANAGEMENT
FY 2003/2004 PLACEMENT OF PROPERTY INSURANCE
It is recommended that the City Council approve Option No. I for placement of
the City's FY 2003/04 Property Insurance Coverage at a total cost of $81,765.24
with Travelers Property Casualty Group.
Motion by 2nd by
approve disapprove hold over
2) COMMUNITY SERVICES
RECREATION MANAGEMENT SOFTWARE & SERVICES
It is recommended that the City Council take the following actions:
1) Per the pricing awarded by the County of Santa Cruz on their form bid
#02S2-003, award the following agreements to Class Software Solutions
for a total price of $57,625.00, conditional upon approval of a registration
surcharge that would recover the cost of the system. If surcharge is not
approved, it is not recommended, given our budget situation, to move
forward with the purchase at this time.
A. Software License Agreement (software modules) - $28,500.00
Account #110-320-3024-7900.
B. General Software Services Agreement (training services) - $22,000.00
plus airfare — Account #110-320-3024-7900 and 152-320-3024-7900.
C. Software Support and Maintenance Agreement (annual fee) $7,125.00
— Account #111-320-2364-6120, #111-320-2382-6120, #111-320-
2342-6120, #111-320-2390-6999, and #111-320-2379-6120.
(Includes software upgrades and technical support.)
Il) Authorize the purchase of a database server in the amount of $5,817.00
from Dell.
Ili) Authorize the purchase of wireless network equipment (gymnasium
wireless network equipment to City Hall network) in the amount of
$3,500.00 from Proxim Company.
Motion by 2nd by
to approve disapprove hold over
3) CITY MANAGER'S OFFICE
ELECTION OF SAN GABRIEL BASIN WATER QUALITY AUTHORITY
BOARD MEMBER AND ALTERNATE MEMBER REPRESENTING
It is recommended that the City Council adopt the following resolution to cast the
City of West Covina's eleven (11) votes for Mayor Pro Tern Mike Miller of West
Covina; or, alternatively, Mayor Pro Tem Margaret Clark of Rosemead to serve
on the San Gabriel Basin Water Quality Authority Board:
06.17.03
City Council Agenda for 06/170
0
RESOLUTION NO.
COUNCIL OF THE CITY OF WEST
VOTES FOR MAYOR PRO TEM
- A RESOLUTION OF THE CITY
COVINA, CALIFORNIA, CASTING ITS
TO REPRESENT
CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON THE BOARD OF
THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
Motion by 2"d by
to waive further reading of the resolution and to
adopt disapprove hold over
F) MAYOR'S REPORTS
G) COUNCILMEMBERS' REPORTS
1) LETTER OF SUPPORT TO SB 334 (ROMERO) —
SAN GABRIEL BASIN WATER QUALITY AUTHORITY
It is recommended that the City Council direct staff to forward a letter of support
to SB 334 from the City to all State elected officials representing West Covina
and the League of California Cities.
Motion by
approve
ADJOURNMENT Motion by
2nd by
disapprove hold over
to
2"d by to adjourn the meeting at
City of West Covina Standing Rule Ij-
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be
considered and acted upon prior to 12:00 midnight and will continue all other items on
which additional time is required until a future City Council meeting. All meetings are
scheduled to terminate at 12:00 midnight.
Tentative City Council Meetings
Monday 7:00 pm June 23, 2003 Budget Study Session
Tuesday 7:00 pm June 24, 2003 Budget Study Session
Tuesday 7:00 pm July 1, 2003 Regular meeting
06.17.03 10