06-03-2003 - RegularTuesday
June 3, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 ( 1-Y) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. for sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Chris Pipes, Faith Community Church
PLEDGE OF ALLEGIANCE Mayor Pro Tern Miller
ROLL CALL Herfert, Miller, Hernandez, Sanderson, Wong
REPORT OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES Special meeting of February 18, 2003
Regular meeting of February 18, 2003
Regular meeting of March 18, 2003
Special meeting of April 1, 2003
Regular meeting of April 1, 2003
Special meeting of April 29, 2003
PRESENTATIONS 2003 Tournament of Roses Photo
Certificates of Achievement
West Covina Beautiful Poster Contest Winners
Christine Pham, I" Place Tony Nguyen, Merit
Christina Thuch, 2ad Place Salvador Villarreal, Merit
William Trinh, 3rd Place
Certificates of Recognition for Clean -Up Saturdays
Athens Disposal
West Covina Beautiful
rattfttshaz osa'PW of tha
MaFn,vj Agwida fm tw meount Certificates of Recognition
of ILr;F � o ver+�; 0 * U.S. Department of Education Blue Ribbon School Nominees
wwwdanee wtth the 1/0? BrOwu California Elementary and Merced Elementary Schools
6.ot Amendments.
M A4 t * 2003 State Title 1 Achieving Schools
7 Merced Elementary and Orangewood Elementary Schools
* National Standards Counseling Program Academy Award 2003
Edgewood Middle School Hollencrest Middle School
Coronado Alternative School West Covina High School
Blue Star Program Video
Summer Concert Promotional Video
ANNOUNCEMENTS Commission Appointments
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda. including public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a)
Community Services ........................................
05/13/03
b)
Personnel......................................................
04/09/03
c)
Planning.......................................................
05/13/03
d)
Senior Citizens ...............................................
05/08/03
e)
Waste Management/Environmental Quality Commission
05/15/03
2) Ordinance for Adoption (waive reading & adopt)
Zone Change No. 02-05 Approving a Zone Change from "Neighborhood
Commercial" to "Specific Plan No. 20" (Orange/Badillo)
This ordinance for adoption was introduced at the City Council meeting of April
15, 2003. This ordinance would approve a zone change from "Neighborhood
Commercial" to "Specific Plan No. 20" which would allow for the development
of 35 single-family homes at Orange and Badillo. The effective date of this
ordinance, once adopted, will be July 3, 2003.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA. CALIFORNIA, APPROVING ZONE
CHANGE NO. 02-05 (Orange/Badillo)
City Council Agenda for 06/030 •
B) CONSENT CALENDAR (continued)
3) Claims Against the City of West Covina (deny & notify claimant)
a) Orlando Castaneda vs. City of West Covina
b) Francis Malcolm vs. City of West Covina
4) Award of Bids
Award of Bid for the Construction of Wheelchair Ramps
Street Barrier Removals (Project No. SP-03114)
It is recommended that the City Council accept the bid of C.J. Construction, Inc.
in the amount of $40,000 as submitted at the bid opening on May 20, 2003, and
authorize the Public Works Director/City Engineer and City Clerk to execute an
agreement with C.J. Construction, Inc. of Whittier, California, for the work to be
done.
5) Traffic Committee Minutes from Meeting of May 20, 2003 (accept & file)
I. Request of Don De Jesus Estrada, West Covina Resident
That parking on Mayland Avenue from Francisquito Avenue to Alwood
Avenue be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on Mayland Avenue from Francisquito Avenue to
Alwood Avenue be restricted to permit only parking.
II. Request of Susan Boots, West Covina Resident
That parking on the south side of Cameron Avenue from Holly Place to
Susanna Avenue be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on the south side of Cameron Avenue from Holly Place
to Susanna Avenue be restricted to permit only parking.
II1. Request of Consolacion Hipolito, West Covina Resident
That the traffic conditions on Lainie Street be reviewed.
Traffic Committee Recommendations:
That 25 mph speed limit signs with radar enforced plates be installed
on the east and on the westbound Lainie Street.
That centerline on the curve at Lainie Street and Lisa Street be
painted and marked with reflective pavement markers.
That centerline on Lainie Street at the intersection with Lydia Street
and Lois Street be painted.
That the radar trailer be utilized to make drivers aware of their
vehicle speed along Lainie Street and that the Police Department
increase speed enforcement as feasible.
6) City Treasurer's Report (receive & file)
Report for the month of April 2003
06.03.03 3
City Council Agenda for 06/03/0
B) CONSENT CALENDAR (continued)
7) Miscellaneous — Police Department
a) Authorization for the West Covina Service Group
To Contract with the Fujitsu Software Corporation for H113000
Migration Software and Service
It is recommended that the City Council:
1. Authorize the WCSG to enter into a contract with Fujitsu Software
Corporation for the purchase of HP3000 migration software and
ongoing software support services. The total cost of the initial contract
will not exceed $145,000.
2. Authorize $145,000 worth of appropriation transfers within the current
WCSG budget to 375-320-2141-6120.
Miscellaneous — Public Works
b) Summary Vacation of Portions of Holt Avenue and Grand Avenue
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUMMARILY VACATING PORTIONS OF GRAND AVENUE AND
HOLT AVENUE WITHIN THE CITY OF WEST COVINA AND AS
MORE PARTICULARLY DESCRIBED IN THIS RESOLUTION
c) West Covina Landscape Maintenance District No. I
Setting of 2003-2004 Assessment Rate
It is recommended that the City Council adopt the following resolution,
which includes a rate increase from 8.7 cents to 9 cents per hundred
dollars of assessed valuation:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED
FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.
1 AND FIXING THE TAX RATE FOR SAID MAINTENANCE
DISTRICT FOR THE FISCAL YEAR BEGINNING JULY, 2003
d) West Covina Landscape Maintenance District No. 2
Setting of 2003-2004 Assessment Rate
It is recommended that the City Council adopt the following resolution,
which includes a rate increase from 4.6 to 5.5 cents per hundred dollars of
assessed valuation.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED
FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.
2 AND FIXING THE TAX RATE FOR SAID MAINTENANCE
DISTRICT FOR THE FISCAL YEAR BEGINNING JULY, 2003
06.03.03 4
City Council Agenda for 06/03/�
•
B) CONSENT CALENDAR (continued)
7) Miscellaneous — Environmental Management
e) Graffiti Removal Agreement Renewal
It is recommended that the City Council take the following actions:
1. Authorize the City Manager and City Clerk to execute Amendment
No. 8 to the Graffiti Agreement with the Boys and Girls Club of San
Gabriel Valley for graffiti removal services in the City of West Covina
to August 31, 2004; and
2. Approve the following maximum expenditures for payment;
• $43,200 from account #110-320-231 1-6169
• $12,240 from account 9876-320-5100-6169
• $14,400 from account #862-320-5100-6169
• $2,160 from account #877-320-5100-6169
• $37,000 from account 4180-320-2244-6130
Miscellaneous — Fire Department
f) _West Covina School District Graduation Fireworks Display
It is recommended that the City Council ratify authorization of a fireworks
display at West Covina High School for June 17, 2003.
g) West Covina Fourth of July Fireworks Display
It is recommended that the City Council formally authorize a fireworks
display at West Covina High School for July 4, 2003.
Miscellaneous — Finance Department
h) Resolution Authorizing Access to Sales and Use Tax Information
It is recommended the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALII'ORNIA,
AUTHORIZING EXAMINATION OF SALES AND USE TAX
RECORDS
i) City Loan for the City -Wide Project Area
It is recommended that City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA APPROVING A LOAN
TO THE WEST COVINA REDEVELOPMENT AGENCY FOR THE
PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR
THE CITY WIDE PROJECT AREA
j) City Loan for the West Covina Redevelopment Project Area
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA APPROVING A LOAN
TO THE WEST COVINA REDEVELOPMENT AGENCY FOR THE
PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR
THE WEST COVINA REDEVELOPMENT PROJECT AREA
06.03.03 5
City Council Agenda for 06/wo
B) CONSENT CALENDAR (continued)
7) Miscellaneous — Community Services
k) Facility Rental Usc/Special Event Alcohol Servine Policy
It is recommended that the City Council:
1. Authorize the City Manager or his designee to establish a facility
rental/special event alcohol serving policy that would not require City
Council approval.
2. Approve Senior Center facility rental use to serve alcohol for the
Gonzales family on June 21, 2003 and the Laraespada family on
September 6, 2003.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-7k:
Motion by 2°d by
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except:
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT CALENDAR
06.03.03 6
City Council Agenda for 061031V
2
C) HEARINGS
I)
2)
PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
a) Staff presentation
b) Recommendation: It is recommended that the City Council continue this item
to July 17, 2003 in order to allow staff to meet with Charter Communications
and present the City's counter offer.
Motion by
to
2i,d by
PUBLIC HEARING
COMMUNITY SERVICES FEES & CHARGES
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended the City council adopt the following resolution:
RESOLUTION NO. _ A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING AND
INCREASING CERTAIN COMMUNITY SERVICES FEES & CHARGES
Motion by 2°d by
to waive further reading of the resolution and
adopt disapprove hold over
06.03.03 7
City Council Agenda for 06/03 1
L
C)
D)
E)
HEARINGS
3) PUBLIC HEARING
CODE AMENDMENT NO.02-04
COMPUTER GAME / INTERNET ACCESS CENTERS
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) The Planning Commission and staff recommend that the City Council
introduce the following ordinance approving Code Amendment No. 02-04:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE TO COMPUTER GAME/INTERNET
ACCESS CENTERS (Code Amendment No. 02-04)
Motion by 2i(l by
to waive further reading of the resolution and
adopt disapprove hold over
REDEVELOPMENT AGENCY
Recess the City Council meeting at _
meeting. Reconvene the City Council at
DEPARTMENTAL MATTERS
REDEVELOPMENT AGENCY
pm to convene the Redevelopment Agency
pm.
1) Request for Financing for the West Covina Auto Plaza Readerboard Sign
Replacement & Landscape/Hardscape Improvements
If the City Council desires to proceed with providing financing to the West
Covina Auto Plaza Association, it is recommended that the City Council:
1. Authorize staff to obtain private financing for the replacement of the Auto
Plaza readerboard sign and landscape/hardscape improvements;
2. Authorize staff to propose assessing 2 % interest premium over City's
borrowing rate to the West Covina Auto Plaza Association; and
3. Authorize the City Manager or his designee to execute all documents hereto.
Motion by 2Ild by
to
06.03.03 8
City Council Agenda for 06/030 9
FINANCE DEPARTMENT
2) Award of Contract to Eden Systems for the Purchase of a Financial
Manaeement Software System
It is recommended that the City Council:
Authorize the City to enter into a Software License and Use Agreement with
Eden Systems for the purchase of a new financial management software
system from Eden Systems in the amount of $254,952 including license fees,
taxes and all professional services necessary to implement the system. The
software will include modules from Eden Systems Inforum Gold Product line
for municipal governments and consist of the following core financial
applications: General Ledger, Purchasing, Requisitioning, Accounts Payable,
Budget Preparation, Accounts Receivable, Fixed Assets and Payroll.
2. Approve the following resolution authorizing the lease purchase financing
with SunTrust Leasing Corporation in the amount of $256,000 to fund the
acquisition of the financial software and related professional services, and
authorizing the Finance Director to execute all necessary documents.
Motion by 2id by _
to waive further reading of the resolution and
adopt disapprove hold over
COMMUNITY SERVICES
3) Blue Line Shuttle Extension
It is recommended that the City Council authorize the Community Services staff
to expand the City's Go West shuttle service Blue Line to the northern end of the
City.
Motion by
approve
2„d by
disapprove
hold over
4) Educational and Recreational Bus Transportation Award of Contract
It is recommended that the City Council waive the formal bid requirement and
award contracts to Durham School Services and Alta Loma Charter for FY
2002/03 for educational and recreational bus transportation.
Motion by
approve
F) MAYOR'S REPORTS
2„1 by
disapprove
hold over
06.03.03 9
City Council Agenda for 06/03/0
G) COUNCILMEMBERS' REPORTS
1) Councilmember Miller —
Letter of Opposition to SB163 —
Personal Contracting Services: Counties and Cities
It is recommended that the City Council direct staff to forward a letter of
opposition to SB 163 from the City to all State elected officials representing West
Covina, the appropriate Senate Committee Members, and the League of
California Cities.
Motion by 2°d by to
approve disapprove hold over
2) Councilmember Miller —
Letter of Opposition to AB1720 —
Los Angeles County Metropolitan Transportation Authority: Allocation of
State Transportation Assistance Program Funds
It is recommended that the City Council direct staff to forward a letter of
opposition to AB1720 to all State elected officials representing West Covina, the
appropriate Assembly Committee Members, League of California Cities, and the
San Gabriel Valley Council of Governments.
Motion by 2 id by to
adopt disapprove hold over
3) Councilmember Miller —
Letter of Opposition to SB537 (Romero) —
Solid Waste Management: Los Angeles County Sanitation Districts
It is recommended that the City Council provide staff direction regarding this
matter.
Motion by
Iry
2„(i by
4) Councilmember Miller —
Political Signs in Public Right of Ways
It is recommended that the City Council consider this matter and provide
appropriate direction to staff.
Motion by 2" d by
to
06.03.03
10
City Council Agenda for 06/031
G) COUNCILMEMBERS' REPORTS
5) Councilmember Sanderson —
City Council Standing Rules, Ralph M. Brown Act, and Municipal Code
Excerpts
It is recommended that the City Council receive and file this informational report.
Motion by
to receive and file.
2"d by
6) Councilmember Sanderson
Opposition to Los Angeles County Trail Maintenance Cuts
It is recommended that the City Council adopt the following resolution to oppose
the Los Angeles County budget cut for maintenance of County Trails.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, OPPOSING A
REDUCTION IN THE LOS ANGELES COUNTY BUDGET FOR TRAILS
MAINTENANCE
Motion by 2°d by
waive further reading of the resolution and
adopt
ADJOURNMENT
disapprove
hold over
to
Motion by 2°d by to adjourn the meeting at
City of West Covina Standing Rule 1 j-
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be
considered and acted upon prior to 12:00 midnight and will continue all other items on
which additional time is required until a future City Council meeting. All meetings arc
scheduled to terminate at 12:00 midnight.
Tentative City Council Meetings
Tuesday
7:00 pm
.Tune 17, 2003
Regular meeting
Monday
7:00 pm
June 23, 2003
Budget Study Session
Tuesday
7:00 pm
June 24, 2003
Budget Study Session
Tuesday
7:00 pm
July 1, 2003
Regular meeting
Tuesday
7:00 pm
July 15, 2003
Regular meeting
06.03.03
6
ADDENDUM
TO THE REGULAR MEETING
OF THE CITY COUNCIL
AGENDA
OF
JUNE 39 2003
G) COUNCILMEMBERS' REPORTS
7) Councilmember Hernandez —
Citizen Ad -Hoc Committees
It is recommended that the City Council take formal action on this matter and
direct staff to schedule four town hall meetings and four subsequent City Council
meetings in each quadrant, and report back to the City Council on the logistics
and scheduling in a weekly memo.
Motion by 2nd by
to approve disapprove hold over
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