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02-18-2003 - RegularTuesday February 18, 2003 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:00 pm Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting. INVOCATION PLEDGE OF ALLEGIANCE Councilmember Wong ROLL CALL Touhey, Herfert, Miller, Sanderson, Wong REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS * Mike Hanley, Assistant Manager of Juice & Java Bar * Arbor Day Proclamation * GFOA Distinguished Budget Award ANNOUNCEMENTS City Clerk ADDRESSING THE CITY COUNCIL (3 minutes each speaker) If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) ORAL COMMUNICATIONS (3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. Imay'*aowwofine ClmmcSl Agenda for tho rnwAing vg 411 8 (� 3 pp�y: y rSGt•i Ptt aeaordance w]i3: ,r,,1/f57 Brawn Aot Amendrrio:,- 0mas of the CZY Gteek City Council Agenda for 02/180 • B) CONSENT CALENDAR 1) Commission Summary of Actions (receive & file) a) Community Services ........................................ 01/14/03 b) Planning Commission ....................................... 02/11/03 c) Senior Citizens ................................................ 01/09/03 2) Award of Bid No reports this meeting. 3) Miscellaneous — Public Works a) Renewal of the Citywide Lighting and Maintenance District and Landscape Maintenance Districts Nos. 4, 6, and 7 — Ordering of Engineer's Report It is recommended that the City Council adopt the following resolutions: i) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH PROPOSITION 218 AND ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPING AND LIGHTING ACT OF 1972", BEING DIVISION 15, STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, ORDERING CERTAIN LANDSCAPING AND LIGHTING MAINTENANCE IN THE CITY OF WEST COVINA, CALIFORNIA, FOR THE SUBSEQUENT FISCAL YEAR COMMENCING DULY 1, 2003 (WEST COVINA LIGHTING AND MAINTENANCE DISTRICT (2003-2004) ii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2003-2004 (WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 2003-2004) iii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2003-2004 (WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6 2003-2004) 02.18.03 2 City Council Agenda for 02/18/ B) CONSENT CALENDAR (continued) 3) Miscellaneous — Public Works (continued) a) Ordering of Engineer's Report (continued) iv) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2003-2004 (WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 2003-2004) Miscellaneous — Community Services b) Applications for Rivers and Mountains Conservancy Grant Program for the Following Projects: Big League Dreams Acquisition, Heritage Garden Park, Galster Park, Maverick/Ridge Rider Master Plan, Friendship Park, Gingrich Park, Orangewood Park, Palmview Park, Shadow Oak Park, and Walmerado Park It is recommended that the City Council adopt the following resolutions authorizing staff to apply for the Rivers and Mountains Conservancy Grant Program: i) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR THE BIG LEAGUE DREAMS ACQUISITION PROJECT ii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR THE HERITAGE GARDEN PROJECT iii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR THE GALSTER PARK PROJECT iv) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR THE MAVERICK/RIDGE RIDER PROJECT 02.18.03 3 City Council Agenda for 02/180 B) CONSENT CALENDAR (continued) 3) Miscellaneous — Public Works (continued) b) Applications for Rivers and Mountains Conservancy Grant Program (continued) v) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT GINGRICH PARK vi) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT WALMERADO PARK vii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT SHADOW OAK PARK viii) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT PALMVIEW PARK ix) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT FRIENDSHIP PARK x) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 FOR WATER CONSERVATION AND FIELD IMPROVEMENTS AT ORANGEWOOD PARK 02.18.03 4 City Council Agenda for 02/189 • B) CONSENT CALENDAR (continued) Miscellaneous — City Manager's Office c) Solicitation of Federal Funding for City Projects It is recommended that the City Council authorize City staff to submit the projects mentioned in this Staff Report to Congresswoman Hilda Solis for possible funding consideration. Miscellaneous — Finance d) 2003 Investment Policy Staff recommends that the City Council adopt the City's Investment Policy and accompanying Investment Portfolio Guidelines. Miscellaneous — Police Department e) Police Horse Trailer It is recommended that the City Council accept the ownership of the new Mounted Enforcement Team horse trailer and authorize City staff to complete all relevant paperwork. Miscellaneous — Environmental Management f) BKK Landfill Closure Plans Monthly Status Report It is recommended that the City Council receive and file this report. ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-3f: Motion by 2"d by to waive further reading of the resolutions and adopt: and to approve all other items except: ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey END OF CONSENT CALENDAR 02.18.03 City Council Agenda for 02/1810 • C) PUBLIC HEARING 1) Adoption of Standard Specifications for Public Works Construction 2003 a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion e) It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE 2003 EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION BY REPEALING AND ADOPTING SECTION 19-1 OF THE WEST COVINA MUNICIPAL CODE Motion by 2nd by_ to waive further reading of the ordinance and to adopt disapprove hold over ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey 2) Zone Change No. 03-02 to Modify Specific Plan No. 13 Regarding Required Setback Requirements for Patios and Balconies at Pacific Park (Northeast Corner of Aroma Drive and Galster Way) a) Verification of publication and mailing b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: The Planning Commission and staff recommend that the City Council introduce the following ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-02 (Pacific Park) Motion by 2°d by to waive further reading of the ordinance and to introduce disapprove hold over ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey 02.18.03 6 City Council Agenda for 02/18 3 • 3) General Plan Amendment No. 02-06 Zone Change No. 02-05 Appeal of Tentative Tract Map No. 53995 Appeal of Precise Plan No. 02-22 Negative Declaration of Environmental Impact 37-Unit Single -Family Residential Project at Orange Avenue and Badillo Street a) Verification of publication and mailing b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) Recommendation: The Planning Commission recommends that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 02-06, ZONE CHANGE NO. 02-05, TENTATIVE TRACT MAP NO. 53995, PRECISE PLAN NO. 02-22 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 02-06 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 53995 ON APPEAL OF PLANNING COMMISSION ACTION RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PRECISE PLAN NO. 02-22 ON APPEAL OF PLANNING COMMISSION ACTION Motion by 2"d by_ to waive further reading of the resolutions and to adopt disapprove hold over The Planning Commission further recommends that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 02-05 (Orange and Badillo) Motion by 2°d by_ to waive further reading of the ordinance and to introduce disapprove hold over ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey 02.18.03 7 City Council Agenda for 02/18 , Iff E) REDEVELOPMENT AGENCY Recess the City Council meeting at pm to convene the Redevelopment Agency meeting. Reconvene the City Council at pm. DEPARTMENTAL MATTERS FINANCE DEPARTMENT 1) 2002-03 Mid -Year Review and Recommended Budget Adiustment. It is recommended to receive and file the Mid -Year Review and approve the appropriation adjustments presented in this report. Motion by to receive and file. PUBLIC WORKS 2 d by 2) Selection of Final Design Concept for Monument Signs at City Entrances It is recommended that the City Council select a final design concept for a monument sign to be used for future improvements at major entry points. Motion by to 2 d by 3) Award of Bid for Cameron Park Community Center and Gym Construction - Proiect No. BP-03309B) It is recommended that the City Council approve the following actions: 1. Accept the bid of Bernards Brothers, hic. in the amount of $4,274,000 submitted at the bid opening on February 7, 2003, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract. 2. Approve a contract amendment for the architectural firm of Dougherty and Dougherty in an amount not to exceed $332,000. 3. Make the following appropriations to fund the project. The appropriation from the General Fund reserve includes amounts from the deferral of previously approved Capital Improvement Program (CIP) projects. Elmount )I count No._ 1 F,Lundin ' $800,000 143-320-3290-7500 State Park Bond Grant Funds $350,000 171-320-3290-7500 Park Dedication Fees `B" $627,000 110-320-3290-7500 General Fund Reserve $3,000,000 110-320-3290-7500 Lease Revenue Bond Proceeds 4. Approve an increase in start up costs for a video security system in an amount not to exceed $16,000. Motion by approve disapprove 2nd by hold over to 02.18.03 City Council Agenda for 02/1* • ENVIRONMENTAL MANAGEMENT 4) BKK Landfill It is recommended that the City Council have staff keep the Council updated as additional information is obtained. Motion by 2°d by to approve disapprove hold over 5) Athens Services Multi -Family Rate Survey It is recommended that the City Council receive and file this report. Motion by to receive and file. F) MAYOR'S REPORTS G) COUNCILMEMBERS' REPORTS 1) Councilmember Miller — 2nd by Southern California Association of Governments City Council Leadership Liaison Meetings It is recommended that the City Council receive & file this informational report. Motion by to receive and file. 2) Councilmember Miller — 3) 2nd by Southern California Leadership Summit on Gun Trafficking It is recommended that the City Council receive & file this informational report. Motion by 2nd by to receive and file. Councilmember Herfert — UUpdate on Serious Sex Offenders and Megan's Law Verbal report to be provided by staff. 4) Councilmember Herfert— Obiection to Charter Communications Rate Increases It is recommended that the City Council provide City staff direction in this matter. Motion by 2°d by to receive and file. 02.18.03 City Council Agenda for 02/10 ADJOURNMENT Motion by 2°d by to adjourn the meeting at Tentative City Council Meetings Tuesday March 4 All Day Election Day Tuesday March 4 7:00 pm Regular meeting (MRC Rm. 314) Tuesday March 18 7:00 pm Regular meeting Tuesday April 1 7:00 pm Regular meeting Tuesday April 15 7:00 pm Regular meeting 02.18.03 10