01-21-2003 - RegularTuesday
January 21, 2003
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 pm
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Reverend John Foye
Christ Fellowship Church
Councilmember Miller
Touhey, Herfert, Miller, Sanderson, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS * Recognition of Volunteers and Builder of the
2003 Rose Parade Float
* South Hills High School — CIF Football Champions
* Hollencrest Middle School Basketball Team
Inland Valley Middle School League —
Christmas Tournament - 2nd Place
* Hollencrest Middle School, Principal Wally Cook
Selected as a Los Angeles County Literacy
Demonstration Site
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker — Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda for 01/210 •
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a) Personnel Commission ....................................... 12/11/02
b) Planning Commission .....................11/26/02, 12/10/02, 01/14/03
2) Ordinances for Adoption (waive reading and adopt)
Code Amendment No. 02-02 Related to Walls, Fences and Hedges (including
Driveway Cutback Area)
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER
26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO
WALLS, FENCES AND HEDGES IN SINGLE-FAMILY RESIDENTIAL
ZONES (CODE AMENDMENT NO. 02-02)
3) Claims Against the City of West Covina
a) Richard Weatherly vs. City of West Covina
It is recommended that the claim for monetary loss filed by Richard
Weatherly be denied and the claimant be so notified.
b) Olga Zarate vs. City of West Covina
It is recommended that the personal injury claim of Olga Zarate be denied
and the claimant's attorney be so notified.
c) Sandra Ramirez vs. City of West Covina
It is recommended that the personal injury claim of Sandra Ramirez be
denied and the claimant be so notified.
4) Acceptance of Improvements and/or Release of Bonds
Release of Performance Guarantee for Precise Plan No. 01-06
Location: 2851 Eastland Center Drive (Circuit Citv Stores. Inc.)
It is recommended that the City Council accept all on -site and off -site
improvements for Precise Plan No. 01-06, and authorize the release of
Performance Guarantee Bond No. 6088603 by Safeco Insurance Company of
America in the amount of $80,000.
5) Award of Bid
a) Award of Bid for the Construction of Concrete Bus Pads —
Proiect No. SP-03106
It is recommended that the City Council take the following actions:
1. Authorize the transfer of $40,000 (Proposition "A" funds) from
Project No. SP-03115 (Account No. 121-320-3349-7200) to
Project No. SP-03106 (Account No. 121-320-3340-7200).
2. Accept the lowest responsive bid of Gentry Brothers in the amount
of $122,275 as submitted at the bid opening on December 12,
2002.
3. Authorize the Public Works Director/City Engineer and City Clerk
to execute an agreement with Gentry Brothers of Irwindale,
California, for the work to be done.
01.21.03 2
City Council Agenda for 01/2110
B) CONSENT CALENDAR (continued)
6) Miscellaneous — Fire
a) Fire Stations Designated as Safe Havens
It is recommended that the City Council adopt the following resolution
requesting the Los Angeles County Board of Supervisors designate West
Covina Fire Stations as Safe Haven locations.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, AUTHORIZING THE
CITY OF WEST COVINA TO PARTICIPATE IN THE SAFE HAVEN
PROGRAM FOR CHILDREN
Miscellaneous — Public Works
b) Capital Improvement Program and Building Activity Report —
Fourth Quarter Ending December 31, 2002
It is recommended that the City Council receive and file this report.
c) Standard Specifications for Public Works Construction, 2003 Edition -
Ordinance Introduction and Setting Public Hearing Date
It is recommend that the City Council take the following actions:
1. Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING THE 2003.
EDITION OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTION BY REPEALING AND
ADOPTING SECTION 19-1 OF THE WEST COVINA
MUNICIPAL CODE
2. Set February 21, 2003 as the date for a Public Hearing concerning
adoption of the Standard Specifications for Public Works
Construction, 2003 Edition.
d) Delegation of Authority to the City Engineer to Accept Public and
Private Improvements and Release Securities
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY OF
WEST COVINA, CALIFORNIA, AUTHORIZING THE CITY
ENGINEER TO ACCEPT PUBLIC WORKS OF IMPROVEMENT AS
COMPLETE AND TO RELEASE PERFORMANCE BONDS,
PAYMENT BONDS AND WARRANTY BONDS.
Miscellaneous — Police Department
e) Purchase of Police Vehicles
It is recommended that the City Council authorize the purchase of police
vehicles (3 Patrol vehicles, one Detective Bureau vehicle, and one
motorcycle) as follows:
Find that the Los Angeles County bid number S-200205 satisfies
the City's bid process and approve the purchase of three (3) Ford
Crown Victoria Police Interceptor vehicles from Wondries Ford of
Alhambra for $74,354.00, including tax.
01.21.03 3
City Council Agenda for 01/210
B) CONSENT CALENDAR (continued)
e) Purchase of Police Vehicles (continued)
2. Find that Los Angeles County bid number 5-208824 satisfies the
City's bid process and approve the purchase of one (1) Chevrolet
Impala from Clippinger Chevrolet of West Covina for $21,149.47,
including tax.
3. Authorize the purchase of one BMW R1150R-P from Brown
Motor Works of Pomona (the local distributor for the sole -source
police buy-back program offered by BMW) for $19,750.21,
including tax.
f) Authorization for Expansion of the West Covina Service Group
It is recommended that the City Council:
Authorize the creation of three new City job classifications within
the WCSG to include Software Development Manager, Senior
Software Developer, and User Support Specialist. (See attachments
C, D, and E of the WCSG business plan for proposed job
descriptions, and pay ranges.)
2. Authorize the WCSG to hire up to five additional personnel (1
existing vacancy, 4 new positions) in any combination of the above
job descriptions, with City Manager approval. Provided the WCSG
does not hire beyond this allocation and no costs to the General
Fund result, no further City Council action is required.
3. Provided no General Fund burden is created, authorize the WCSG
(with City Manager approval) to reclassify the existing WCSG
sworn positions as needed due to business necessity or
reassignment.
4. Authorize the WCSG to make "pass through" purchases of
hardware and software on behalf of client agencies and pass those
costs directly back to the respective client agency. These "pass
through" purchases will be exempt from the normal City bid
process and purchasing procedures as the WCSG serves as a sole -
source provider for its client agencies. This provision will have no
impact on the General Fund.
5. Approve the West Covina Service Group Business Plan.
g) Authorization for the West Covina Service Group to Contract with
PST Technologies for Services
It is recommended that the City Council authorize the WCSG to enter a
six month contract with PST Technologies Inc., for software support
services. PST Technologies will assist with maintenance of existing
software and design of new software. The total of the contract will not
exceed $84,000.
Miscellaneous — Environmental Management
h) BKK Landfill Closure Plans — Monthly Status Report
It is recommended that the City Council receive and file this report.
01.21.03 4
City Council Agenda for 01/21/9
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F)
CONSENT CALENDAR (continued)
Miscellaneous — City Manager's Office
i) Public Hearing for Termination of Cable TV Contract
It is recommended that the City Council set April 1, 2003 as the date for a
public hearing concerning the termination of the cable television franchise
with Charter Communications.
ACTION ON CONSENT CALENDAR ITEMS NUMBER 13-1 THROUGH B-6i:
Motion by 2nd by
to waive further reading of the resolution/ordinances and adopt/introduce:
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
PUBLIC HEARING
No hearing scheduled for this meeting.
REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment
Agency meeting. Reconvene the City Council at pm.
DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
1) Business License Fees for Video Arcades
It is recommended to uphold and maintain the current business license structure
for Video Arcades and waive penalties related to payments of back taxes due
under the Municipal code for business license and permit fees by Nickel! Nickel!.
Motion by
approve
MAYOR'S REPORTS
disapprove
2nd by
hold over
to
01.21.03
City Council Agenda for 01/21/0
G) COUNCILMEMBERS' REPORTS
1) Councilmember Wong —
Athens Services Trash Collection Multi -Family Rate Information
It is recommended that the City Council receive and file this report.
Motion by 2"d by
to receive and file.
2) Councilmember Wong —
Resolution Urging the California Legislature to Reject the Governor's
Proposed Shift of Local Vehicle License Fee Revenues
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA URGING THE CALIFORNIA
LEGISLATURE TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF
LOCAL VEHICLE LICENSE FEE REVENUES
Motion by 2nd by
waive further reading of the resolution and to:
adopt disapprove hold over
to
3) Councilmember Miller —
Zoning Exemption for Signs Related to Historical Structures
It is recommended that the City Council consider this matter, and if deemed
appropriate, initiate a code amendment to consider amending the Zoning Code to
permit certain exemptions for signs related to historical structures, and refer the
matter to the Planning Commission for study and recommendation.
Motion by 2"d by
to
ADJOURNMENT Motion by 2 d by to adjourn the meeting at
Tentative City Council Meetings
Tuesday
February 4
7:00 pm
Regular meeting
Tuesday
February 18
7:00 pm
Regular meeting
Tuesday
March 4
All Day
Election Day
Tuesday
March 4
7:00 pm
Regular meeting
Tuesday
March 18
7:00 pm
Regular meeting
01.21.03 6