10-15-2002 - Regularµ,
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday 7:00 p.m.
October 15, 2002 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m, to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Reverend John Foye
Christ Fellowship Church
Councilmember Wong
Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES Special meeting of September 17, 2002
Regular meeting of September 17, 2002
Special meeting of October 1, 2002
Regular meeting of October 1, 2002
Special meeting of October 9, 2002
PRESENTATIONS West Covina's Community Hero - Joseph Iniguez, Jr.
Certificate of Recognition to Robert Zeller, Outgoing Commissioner
of
'/S d� &I:rr meshy West Covina American Little League All-stars
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District 19 Champions, 9-10 year olds
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y West Covina American Little League All-stars
District 19 Champions, 1 I-12 year olds
r � `ctv ss r_ Certificate of Recognition — 301h Anniversary of
Citrus Valley Medical Center's Newborn Intensive Care Unit
PROCLAMATION National Childhood Lead Poisoning Prevention Week
October 20-26
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Ilearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (3 minutes each speaker - 30 minutes total)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
Council Agenda 10/15/02
B) HEARINGS
No hearings scheduled for this meeting.
C) CONSENT CALENDAR
1) Commissions/Summary of Actions . (receive & file)
2)
3)
a)
Community Services ....................................
09/10/02
b)
Personnel Commission ................................
09/10/02
c)
Planning Commission ...................................
10/08/02
d)
Senior Citizens Commission ...........................
09/12/02
e )
Waste Management/Environmental Quality ........
09/16/02
Claims Against the City of West Covina (deny & notify claimant)
a) Frank Estrada vs. City of West Covina
On May 6, 202, the City Clerk's Office received a claim for property
damage in the amount of $3,370. Claimant is seeking to recover costs lie
incurred to replace the sewer lateral at his residence.
b) Jav J. Neal vs. City of West Covina
On July 30, 2002, the City Clerk's Office received a claim for property
damage in the amount of $9,178.32. Claimant is seeking to recover costs
to repair damage of his recreational vehicle.
e) Juan Hieuera vs. City of West Covina
d)
On April 1, 2002, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation. Claimant is seeking monetary compensation for injury to his
left wrist.
On August 9, 2002, the City Clerk's Office received a claim for monetary
loss in the amount of $235. Claimant is seeking to recover costs she
incurred for the release of her impounded vehicle.
Award of Bids
a) Five -Year Extension of the Landscape Maintenance Contracts for
Maintenance District Nos. 1, 2, and 4
This five-year contract extension provides for the maintenance of
landscape, natural areas, hardscape and sprinkler systems in Maintenance
District Nos. 1, 2, and 4, with a ten percent reduction in the contract
amount. It is recommended that the City Council take the following
actions:
1. Waive the formal bidding process per Section 2-333 (1)(2) of the West
Covina Municipal Code; and extend the existing contracts for an
additional five -years with a ten percent decrease in the contract
amount.
2. Authorize the Public Works Director/City Engineer and City Clerk to
execute an agreement with Azteca Landscape of Pomona.
10.15.02 2
Council Agenda 10/15/02 • •
C) CONSENT CALENDAR
3) Award of Bids (continued)
b) Purchase of Ford Expedition for Fire Department Senior Volunteer
Program Utilizing Grant Funding
The West Covina fire Department has been approved for a grant under the
Federal Emergency Management Agency "Assistance to Firefighters
Grant Program" to purchase a senior volunteer vehicle for a community
based Fire Prevention Program. It is recommended that the City Council:
1. Award the bid of purchase to Villa Ford for a 2003 Ford Expedition,
according to specifications in Bid 0702-A, purchase price $30,039.37.
2. Transfer the fund from the general fund to Account No. 139-320-
2182-7170 to purchase the senior volunteer vehicle.
c) Self -Contained Breathing Apparatus Purchase
The Fire Department is requesting approval to replace its outdated
breathing apparatus with new ones. It is recommended that the City
Council authorize the award of bid to Special T Fire Equipment.
d) Award of Bid for Lease/Purchase of Fire Engine
The Fire Department is requesting approval to replace one aged fire
engine with a new engine. It is recommended that the City Council:
1. Award the bid to Jay Bressler Fire and Rescue Apparatus Spartan -
Saulsbury for the lease/purchase of one Spartan -Saulsbury lire engine
according to specifications in Bid No. 2000-7; and
2. Adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER
LEASE AGREEMENT, EQUIPMENT SCHEDULE NO. 01. AN
ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND
DETERMINING OTHER MATTERS IN CONNECTION THEREWITH
4) Miscellaneous — Personnel Services
a) Name Change of Personnel Services to Human Resources
The Personnel Services Department seeks to change its name to better
reflect current terminology used to describe the function by most
organizations that highly value their employees. Staff recommends that
the City Council approve eliminating the name "Personnel Services
Department" and adopt the recommended title of "Human Resources
Department" and approve the classification name changes of "Director of
Personnel" to "Director of Human Resources" and Personnel Analyst' to
"Human Resources Analyst."
b) Personnel Commission Change in Meeting Time
The Personnel Commission desires to change their meeting time from 7:30
pm to 6:30 p.m. It is recommended that the City Council approve the
Personnel Commission's meeting time change from 7:30 p.m. to 6:30 p.m.
and adopt the following resolution:
RESOLUTION NO. _
COUNCIL OF THE
CHANGING THE
COMMISSION
CITY OF
MEETING
- A RESOLUTION OF THE CITY
WEST COVINA, CALIFORNIA,
TIME OF THE PERSONNEL
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Council Agenda 10/15/02 • •
C) CONSENT CALENDAR
4) Miscellaneous — Environmental Mana ement
c) BKK Landfill Closure Plans Monthly Status Report
This is an updated report on the Status of Plans for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
Miscellaneous — Police Department
d) OTS Seat Belt Compliance Grant
The Police Department recently obtained a competitive grant funds from
the State Office of Traffic Safety (OTS) to participate in a statewide
seatbelt enforcement campaign. It is recommended that the City Council:
1. Accept the OTS CSBCC grant and appropriate the $12,073 as follows:
• $9,192 into 198-320-21 1 1-51 13 for traffic enforcement overtime;
• $910 into 198-320-2111-5151 for overtime Workers' Comp benefit;
• $133 into 198-320-2111-5155 for overtime Medicare benefit;
• $1,838 into 198-320-2111-5157 for overtime retirement benefit.
e) New Grant to Fund Three Police Officers
The Police Department recently obtained a competitive grant from the
federal Office of Community Oriented Policing Services (COPS) that will
fund three new Police Officer positions for three years. The mandatory
cash match will come from the State Supplemental Law Enforcement
Services Fund (SLESF) grant, thus constituting no burden on the General
Fund. This anticipated grant was approved in the FY 2002-03 adopted
budget. It is recommended that the City Council:
Accept the COPS UHP grant for $225,000 over three years, and
appropriate the first year as follows:
• $35,000 into 136-320-2110-5XXX
• $35,000 into 136-320-2111-5XXX
• $35,000 into 136-320-2112-5XXX
2. Appropriate the remaining 2001 SLESF grant of $151,557 to 155-320-
2110-5XXXX from the fund balance, as part of the required cash
match.
3. Accept and authorize appropriation the next SLESF grant (an
estimated $216,706) into 155-320-2110-5XXX as the continued cash
match.
Miscellaneous — Fire Department
f) Training Reimbursement Fund Agreement —
Palo Verde Community College District
This action allows the Fire Chief to enter into an agreement with Palo
Verde Community College District that will provide for the recovery to
the General Fund of required training activities. This will replace an
agreement with the Rancho Santiago Community College District, which
is no longer able to fund our existing training reimbursement agreement.
The Palo Verde Community College District has offered to provide us the
same funding that we had with Rancho Santiago. It is recommended that
the City Council authorize the Fire Chief to enter into an agreement with
Palo Verde Community College District for participation in this joint
training program.
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Council Agenda 10/15/02 • •
C) CONSENT CALENDAR
4) Miscellaneous — City Clerk's Office
g) Follow -Up to Biennial Review of the City's Conflict of Interest Code
The City's Conflict of Interest Code was before the City Council on
September 17, 2002 for review. It was held over to answer whether or not
the City Council could impose full disclosure requirements on City
Commissioners. This report also addresses the issue of consultants who
file Statements of Economic Interest. It is recommended that the City
Council approve the City's Amended Conflict of Interest Code and
remove the Community Services, Personnel, Senior Citizens, and Water
Management/Environmental Quality Commissions from the List of
Designated Positions.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-4g:
Motion by 2id by
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
D) PUBLIC WORKS
1) CAPITAL IMPROVEMENT PROGRAM AND BUILDING ACTIVITY
REPORT — THIRD QUARTER 2002
This report provides the City Council with a summary of Capital Improvement
Activity and major Building Permits issued during the third quarter ending
September 30, 2002. Recommendation is to receive and file this report.
Motion by 2" d by
to
E) PLANNING DEPARTMENT No reports for this meeting.
10.15.02 5
Council Agenda 10/15/02
F) ADMINISTRATIVE SERVICES — PERSONNEL
1) AMENDMENT TO MEMORANDUM OF UNDERSTANDING
WEST COVINA FIREFIGHTERS' ASSOCIATION
The West Covina Firefighters' Association has requested an amendment to their
current Memorandum of Understanding (MOU) as it relates to retiree health
benefits. It is recommended that the City Council take the following actions:
1. Approve the amendment to Section 9, Retiree Health Benefit, of the current
MOU, to provide up to $400 per month to offset retire medical premiums,
subject to verification of premium payment amount, for all retirees effective
December 1, 2002;
2. Appropriate $23,100 to account no. 110-320-2550-5160.
Motion by 2" d by
to approve disapprove hold over
3. Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CffY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA AMENDING
RESOLUTION NO. 2002-22, RELATING TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND WEST COVINA
FIREFIGHTERS' ASSOCIATION, I.A.F.F., LOCAL 3226
Motion by 2" d by
to waive further reading of the resolution and
to adopt disapprove hold over
2) AMENDMENT TO PUBLIC EMPLOYEES' RETIREMENT SYSTEM
RETIREE HEALTH BENEFIT CONTRIBUTIONS —
FIRE SAFETY EMPLOYEES
This report recommends approval of a resolution required by PERS Health Care
to complete the implementation of change in the benefit program, referred to as
Retiree Medical. It is recommended that the City Council adopt the following
resolution enabling implementation of this benefit amendment:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING
RESOLUTION NO. 2000-42, FIXING THE EMPLOYER'S CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT
Motion by 2" d by
to waive further reading of the resolution and to
adopt disapprove hold over
G) REDEVELOPMENT AGENCY No reports for this meeting.
10.15.02 6
Council Agenda 10/15/02
H) COMMUNITY SERVICES No reports for this meeting.
I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
,I) PUBLIC SAFETY No reports for this meeting.
K) GENERAL ADMINISTRATION No reports for this meeting.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
ADJOURNMENT Motion by 2"d by to adjourn at
Tentative City Council Meetings
Tuesday
11/05/02
7:00 pm
Regular meeting
Tuesday
11/19/02
7:00 pm
Regular meeting
Tuesday
12/03/02
7:00 pm
Regular meeting
Tuesday
12/17/03
7:00 pm
Regular meeting
10.15.02 7